CONFIDENTIAL
August 11, 2017Pi Delta Psi FraternityAttn: President 229 HUBe-mail: ucr.eduRE: LETTER OF DISCIPLINARY SANCTIONSDearPresident and All Members of Pi Delta Psi Fraternity,On May 22, 2017, a meeting was held to discuss the alleged involvement of Pi Delta Psi Fraternity in an incident thatoccurred on January 21, 2017.
Incident Summary:
Residence Life has been investigating an assault of a resident student. The student was apparentlyassaulted by other guests from a Pi Delta Psi party he attended, where many guests were served alcohol despite being under 21.An Administrative Review has been completed regarding the incident. Based upon the information gathered and a review of the facts, your organization has been found
RESPONSIBLE
for violation (s) of
University of California Policies Applying toCampus Activities, Organizations and Students
for:
Policies Violated:
University Policy/102.18 Alcohol - Manufacture, distribution, dispensing, possession, use, or sale of, or the attemptedmanufacture, distribution, dispensing, or sale of alcohol that is unlawful or otherwise prohibited by, or not in compliancewith, University policy or campus regulations.Following is a summary of the facts to support this determination, including but not limited to the information theorganization provided during the meeting on May 22, 2017:Pi Delta Psi was represented in the Administrative Review by President who said the fraternity was unawarethere had been an altercation in the residence halls until UCPD shared the information. We discussed how an initial brief exchange between two guests, occurring at the recruitment party of the fraternity, had been broken up by fraternity members.However, these party guests were transported back to the residence halls by a member. Shortly thereafter, some of themganged up on and beat another of the Pi Delta Psi party guests, causing him serious injuries. It sounded like your organizationresponded relatively effectively to de-escalate the initial altercation, but perhaps the fraternity might have done more to
intervene, such as transport the two people home separately, which could have prevented the further argument that reportedlyoccurred in the vehicle, and might have prevented the group of angry guests from realizing where the other guest lived.More concerning was the intoxication that contributed to the rash actions of these first-year students after they weretransported back to the residence halls. President said that Pi Delta Psi normally relies on individual fraternity memberswho are driving "shuttle" cars to check the IDs of guests before leaving pickup areas, and then guests under the legal drinkingage receive an "X" drawn onto their hands. President explained that at parties, including this one, the alcohol is kept behind a table, and only served to those without X's. We talked about possible ways these guests could have obtained alcoholat the party, each representing shortcomings of Pi Delta Psi's efforts to ensure the fraternity is in compliance with theUniversity's expectations under the above policy:One problem with this recruitment party was that the unannounced location had "gotten out" and additional guests came tothe party directly. They could let themselves in, as there was no real control or staffing at the front door of the house - because guests were expected to come only by member-driven shuttles. Secondly, members staffing the bar cannot controlwhether guests will share or distribute drinks to underage guests in other parts of the house - there were no other "roamers" or monitors assigned. Third, President admitted that the "X" on the hand could also be washed off - the fraternity was usingregular markers, nothing too permanent or otherwise special. Overall, President said the focus of the party was meetingand engaging with potential new members, and agreed more attention could be paid to ensuring a safe environment and thewell-being of all guests. We also discussed some downsides and risks that come with relying on fraternity members totransport guests, both to and from parties.Pi Delta Psi Fraternity held little responsibility for the altercation that followed the party, but a preponderance of availableevidence finds that the organization did provide alcohol to underage guests, in violation of the above University Policy.
As a result of the organization's actions, this letter serves as notice that Pi Delta Psi Fraternity has been issued thefollowing sanctions and/or educational assignments which require completion by the indicated deadline(s):
1. 105.01 Warning/CensureYou have been issued a WARNING/CENSURE. Warning/Censure is defined as written notice or reprimand to the studentthat a violation of specified University policies or campus regulations has occurred and that continued or repeated violationsof University policies or campus regulations may be cause for further disciplinary action, normally in the form of Disciplinary Probation, and/or Loss of Privileges and Exclusion from Activities, Suspension, or Dismissal.2. Student Organization: Secure Advisor Complete by: Thursday, August 31, 2017MEET WITH YOUR FRATERNITY SORORITY INVOLVEMENT CENTER ADVISOR Meetings should center on assisting organization officers in developing an effective Risk Management Policy for your events, in the below sanction. Meetings can also focus on leadership development, event planning, values-based recruitment,and alcohol management.Meetings may also cover other areas in which the group would like advisement. The FSIC Advisor's role is not to be the solesource of advisor / mentor support, but to provide a source of support for the organization in addition to the chapter's alumniadvisors and headquarters.The Advisor Meetings should be attended by at least the current President and TWO additional officers. Verification of completion of meetings, including notation of which officers attended, should be submitted to SCAIP within a week of eachmeeting, using the Student-Staff Meeting Verification Form attached to the electronic copy of this message (or available atthe SCAIP office). Only a minimum of TWO meetings are required, but all meetings should be documented to SCAIP withthis form until the below sanction is completed. The first meeting is due by the end of August 2017.
3. Student Organization: Develop Risk Management PolicyComplete by: Monday, September 25, 2017DEVELOP RISK MANAGEMENT POLICYThe organization will develop and implement a Risk Management Policy that will be applied to all off-campus eventssponsored or co-sponsored by the organization. The Policy should address how alcohol is appropriately controlled at anyevents that include alcohol. The Policy must also include specifics for how events are planned and executed, identification of which officer(s) of the organization are responsible for ensuring your policies are always followed, and what specificconsequences will be given to individual members found to have violated the Risk Management Policy. If there is an existing National Headquarters policy or guidebook for Risk Management that includes event planning guidance, this policy should be used as the starting point for the local chapter's Risk Management Policy, with specifics of how the local organization isimplementing the policy. The new policy must be approved by the FSIC and SCAIP, with copies of the proposed documentsubmitted to both by the initial due date listed above - September 25, 2017.After review of the proposed Risk Management Policy, any feedback for necessary revisions will be due back to the FSICand SCAIP again within two weeks of receiving that feedback, until a final version is approved by both offices. The finalapproved version will then be due October 31, 2017. This allows for multiple iterations of feedback to improve the document,if needed.
All meetings and follow-up materials must be completed and turned in to Student Conduct & Academic IntegrityPrograms by the deadline(s) listed above, no later than 4:00 pm.
Sanctions which require documentation should besubmitted either in person to Student Conduct & Academic Integrity Programs at 111 Costo Hall or electronically toconduct@ucr.edu. All sanctions should be completed according to the following guidelines:
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Assignments must be your own original work, include proper citation and references and comply with the UCR Academic Integrity policies; these assignments will be submitted to SafeAssign by SCAIP;
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All papers must be typed, double-spaced in 12 point Times New Roman font with one inch margins on all sides andmust meet the length and/or content requirements indicated in the sanction letter;
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All written submissions must be proofread and should contain minimal grammatical, spelling, punctuation or other such errors;
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Utilizing the paper to justify one’s own actions or to evaluate, criticize, or place blame on others is not permitted.
Be aware that failure to complete the sanctions as described above within the timeframe or guidelines providedconstitutes an additional violation of Section 102.16 – Failure to Comply with the Directions of a University Officialand may result in further sanctions including an immediate Loss of Student Organization Privileges
. The Loss of Privileges status would restrict your organization from making room reservations, participating in campus events, etc. andwould remain in effect pending the resolution of the case through completion of overdue sanctions.The organization's contact (listed in this letter) may appeal this decision by following this link https://ucr-advocate.symplicity.com/u/byaWGqcn and completing the online appeal form, within ten (10) business days of your receiptof this letter. Alternately, the organization may submit a written appeal to the Dean of Students, care of Student Conduct &Academic Integrity Programs in 111 Costo Hall. The appeal must cite specific reasons for requesting a reconsideration of thedecision. The right to request a reconsideration of the decision is limited and will be based only on: 1) newly discoveredevidence that was not available at the time of the hearing, 2) significant procedural error, or 3) upon other evidence or arguments, which, for good cause, should be considered. Please be aware that the sanctions will be suspended until such time