January 20, 2016 President, Kappa Alpha Psi Fraternity Inc. Kappa Omicron Chapter Dear , Based on the investigation into activities of Kappa Alpha Psi
Fraternity Inc. during the “Krimson & Skream”
party on October 30, 2015, the Kappa Alpha Psi, Kappa Omicron Chapter is being held responsible for the following violations: unruly and disorderly conduct, insufficient risk management procedures, consumption of alcohol by minors at a chapter-sponsored event. Based on the information gathered, the Kappa Omicron Chapter of Kappa Alpha Psi Fraternity Inc. at California State Polytechnic University, Pomona is charged with violating the following University Policies: Executive Order 1068
Off-Campus Student Activities
1. Campuses shall comply with Section 41301, Standards for Student Conduct, of Title 5 of the California Code of Regulations. This section clarifies the university's authority for off-campus behavior that includes students who are members of clubs and organizations. The Student Conduct Code sets the standard of expected behavior and describes conduct that is unacceptable and subject to discipline through the university's disciplinary process. Student Code of Conduct 1. Use, possession, manufacture, or distribution of alcoholic beverages (except as expressly permitted by law and University regulations), or public intoxication while on campus or at a University related activity. University Policies
Alcohol and Other Drugs Policy
1. The unlawful possession, use, manufacture, distribution, or sale of illicit drugs or drug-related paraphernalia, tobacco or alcohol, and the misuse of legal pharmaceutical drugs or alcohol by any faculty, staff, recognized auxiliary employee, student, registered campus organization, campus entity, visitor or visiting organization is strictly prohibited in the workplace, on University premises, at University activities, or on University business, on campus or off. 2. Any faculty, staff, recognized auxiliary employee, student, registered campus organization, campus entity, visitor
or visiting organization found to be in violation of federal, state and/or local law, or who violates the University’s
standards of conduct may be subject to disciplinary action as set forth in the following and/or referred to the appropriate authorities for legal prosecution. The Interim Coordinator of Greek Life and Education and the Office of Student Life & Cultural Centers consulted on the sanctions for the above violations: 1.
The Kappa Omicron Chapter of Kappa Alpha Psi Fraternity Inc. is placed on social probation from January 20, 2016 through June 30, 2016. Social Probation means the fraternity may not engage in social activities including exchanges, mixers, and any other activity that may be construed as a Kappa Alpha Psi Fraternity Inc. social event. Kappa Alpha Psi Fraternity Inc. must meet with the Interim Coordinator of Greek Life and Education after the conclusion of the Social Probation period and request permission to gain approval to engage in their first social activity.
CALIFORNIA STATE POLYTECHNIC UNIVERSITY, POMONA
2.
Kappa Alpha Psi Fraternity Inc. will have at least 4 programs approved educational or service-related activities per quarter. i.
A calendar for all Kappa Alpha Psi Fraternity related activities must be submitted by the first of each month to the Interim Coordinator of Greek Life and Education via email for approval at: ; ii.
Each event on the submitted calendar must be a Word document given in the following format: name of event, date and time of event, location, organization that planned the event, number of possible attendees from chapter, and description of event; iii.
Community service-related events must be planned in conjunction with the Center for Community Engagement. Contact at for more information. 3.
Host a workshop for at least 5 Greek chapters about conduct at off-campus events involving alumni, actives, and guests. i.
Create a check-list/itinerary of what to cover at pre-event meetings to share with alumni, guests, and active members that may attend an off-campus event that the fraternity is hosting. ii.
Protocol for knowing the preliminary signs of intoxication as well as an action plan for when attendees (alumni, guest, and members from other chapters) show signs of intoxication. iii.
Workshop must have at least 3 members from 4 different chapters in attendance. iv.
Send presentation agenda, slides, and notes to the Interim Coordinator of Greek Life & Education by January 30, 2016 for review. Presentation must be implemented by February 29, 2016. v.
Workshops must be planned in conjunction with the University Housing services and Student Health and Counseling Services. Contact at, at in Student Health and Counseling Services and at in University Housing Services for more information. 4.
Create a risk management mitigation policy for the chapter that should be added to your Risk Reduction Implementation Plan. This should include: i.
Chain of Contacts (who to contact should a problem arise). ii.
Code of Conduct contract/agreement template for any chapter social event. iii.
Send completed chapter policy to Interim Coordinator of Greek Life & Education by April 15, 2016. 5.
Executive board and risk management must meet with a staff member in the University Police Department to discuss mitigating risk measures at off-campus events at least once a quarter until December 30, 2016 (4 meetings total). Please contact at to set up meetings. i.
At this meeting, you may: ii.
Review updated alcohol, student conduct, and other relevant policies; iii.
Review national housing and risk management policies; iv.
Discuss how to host an event that follows University policies and procedures. v.
Write a one-
page reflection (12 pt. Times New Roman font, 1” margin, at least 300 words) after each
meeting with the University Police Department and send via email to the Interim Coordinator of Greek Life and Education no later than 10 business days after the meeting. 6.
Review the Cal Poly Pomona Student Conduct Code, Interim Alcohol Policy, and CSU Executive Order 1068. i.
Create a summary sheet for policies to share with new and current members to help better understand the policies and how it relates to chapter conduct. ii.
Send completed sheets to Interim Coordinator of Greek Life & Education by May 20, 2016. The Office of Student Life and Cultural Centers and Kappa Alpha Psi Fraternity take these matters very seriously and hope that the members of the Kappa Omicron Chapter will be able to learn from this incident. Please note that the Kappa Alpha Psi Fraternity National and Regional Office has been informed of this situation and may issue additional sanctions. This information will remain on file in the Greek Life Office seven years after the completion of the sanctions, with the understanding that another violation of University Policies and/or Student Conduct Code may result in further
disciplinary action. The Greek Life Office will take no further disciplinary action with respect to this conduct case or incident unless it appears the terms and conditions of this disciplinary action have been violated. If you decide to appeal this Notice of Decision, appeals must be made in writing to the Acting Director of Office of
Student Life & Cultural Centers, at within 3 business days of the date of this le
tter.
decision will be final and there will be no further appeals.
If you have any questions about what is required, please contact me. Thank you for your collaboration regarding this situation. Sincerely, Interim Coordinator of Greek Life & Education Copy: , Director of Judicial Affairs , Acting Associate Vice President & Dean of Students
, Acting Director, Office of Student Life & Cultural Centers
, Interim Senior Coordinator, Office of Student Life & Cultural Centers , On Campus Advisor, Kappa Alpha Psi Fraternity Inc. , Lieutenant, Campus Police Department , Volunteer Coordinator, Center for Community Engagement , Interim Assistant Director, Residence Life, University Housing Services , Health Educator, Student Health and Counseling Services , Health Educator, Student Health and Counseling Services
, Director of Undergraduate & University Affairs, Kappa Alpha Psi Fraternity Inc.
, Province Polemarch, Kappa Alpha Psi Fraternity Inc. , Chapter Advisor, Kappa Alpha Psi Fraternity Inc. Kappa Omicron Chapter Members of Kappa Alpha Psi Fraternity Inc.