FEDERAL TRANSIT ADMINISTRATION PROJECT MANAGEMENT OVERSIGHT PROGRAM
FTA Region IX
BART Silicon Valley Phase II Extension Project Santa Clara Valley Transportation Authority
Cities of San Jose and Santa Clara, CA
Status as of May 14, 2021
SCOPE, COST, SCHEDULE, RISK AND CONTINGENCY REVIEW REPORT
OP 32C Project Scope Review OP 33 Capital Cost Estimate Review OP 34 Project Schedule Review OP 40 Risk and Contingency Review
Draft –
June 18, 2021
Final
– July 20, 2021
PMOC Contract Number:
69319519D00021
Task Order:
69319520F300035
Project Number:
1
Project Type:
Expedited Project Delivery Pilot Program
Project Phase:
EPD Pilot Program 120-Day Detailed Review
OPs Referenced:
OP 1, 25, 32C, 33, 34 and 40
Atkins North America, Inc.
7604 Technology Way, Suite 400 Denver, CO 80237
PMOC Lead:
Jena Montgomery, 720.475.7107, Jena.Montgomery@atkinsglobal.com PMOC Assigned to Project Since August 2020 PMOC Lead Assigned to Project Since August 2020
Third Party Disclaimer
This Project Management Oversight Contractor (PMOC) report and all supporting reports and back up materials contain the findings, conclusions, professional opinions and recommendations stemming from a risk-informed evaluation and assessment, prepared solely for the Federal Transit Administration (FTA). This report shall not be relied upon by any party, except FTA or the project Sponsor, in accordance with the purposes of the evaluation and assessment as described below. For projects funded through FTA’s Major Capital Investment (New Starts) program, FTA and its PMOCs use a risk-informed process to review and reflect upon a Sponsor’s scope, schedule, and cost, and to analyze the Sponsor’s project development and management. This process is iterative in nature. The results represent a “snapshot in time” for a particular project under the conditions known at that point. The evaluation or assessment and related results may subsequently change due to new information, changes in circumstances, additional project development, specific measures a Sponsor may take to mitigate risks, Sponsor’s selection of strategies for project execution, etc.
BART Silicon Valley Phase II Extension Project i Scope, Cost, Schedule, Risk, and Contingency Review Report July 2021 (Final)
EXECUTIVE SUMMARY Purpose
The purpose of this Scope, Cost, Schedule, Risk, and Contingency Review Report is to provide the Federal Transit Administration (FTA) with the Project Management Oversight Contractor’s (PMOC’s) assessment of the Bay Area Rapid Transit (BART) Silicon Valley Phase II Extension (BSVII) project. The Santa Clara Valley Transportation Authority (VTA) is the Project Sponsor and the PMOC has reviewed their Risk and Contingency Management, including risk assessment, project scope, capital cost estimate, and schedule reviews. These assessments will inform PMOC’s upcoming Readiness for Expedited Project Delivery Pilot Program (EPD) Project Selection, which will be one input to FTA’s determination regarding VTA’s EPD application.
Project Description
The BSVII project is a six-mile extension of BART commuter rail beyond the current end of line at Berryessa/North San Jose station through downtown San Jose to Santa Clara. Approximately five miles will be tunnel and one mile at grade, with the at grade section including one station and the future Newhall Yard Maintenance Facility. The underground section includes three stations and two additional, mid-tunnel, ventilation, and emergency egress facilities. Forty-eight vehicles will be paid for with project funds but are included in the procurement for BART FTA Core Capacity grant program fleet upgrades. VTA submitted an EPD application on April 7, 2021 according to the instructions identified in the Notice of Funding Opportunity (NOFO) published in the Federal Register July 28, 2020. The proposed budget of $6,941 million (Year of Expenditure [YOE]) has been approved by the VTA board and was included in the application. VTA’s proposed revenue service date (RSD) in the application materials is May 2030.
Baseline
The PMOC followed guidance outlined in FTA OP 20, 21, 22, 23, 24, 32c, 33 and 34 with regards to the completeness and reliability of the Sponsor’s project scope, cost and schedule; to assess its usefulness as a management tool; to assess the extent to which the project scope, cost and schedule reflects the project objectives, management practices and method of project delivery through a review of the documents provided by VTA. PMOC’s review has been based upon the documents included in the April 7, 2021 EPD (as augmented through April 23, 2021 in the online portal) as well as supporting documents provided for the risk assessment. This PMOC report has a status date of May 14, 2021, meaning documents received after that date have not been reviewed. Key documents made available to the PMOC and which the PMOC has reviewed in part or whole in developing this EPD review are listed in Appendix B. VTA presented an updated project schedule in March 2021 with progress updated through March 1, 2021 with a target (early) RSD of May 7, 2030 and a proposed FFGA (late) RSD, after contingency, of September 15,
2032.