35 min listen
216: Design the Optimal Team Meeting
ratings:
Length:
13 minutes
Released:
Aug 9, 2022
Format:
Podcast episode
Description
No matter how big or small your team is, there are always things to discuss. Most managers respond by holding weekly meetings. At their best, team meetings are a forum for open and productive communication between team members. At their worst, they waste everyone’s time and energy. If your weekly meetings aren't moving your work forward and leaving people in a positive mood, it’s probably time you redesign them.
In this episode, I share practical advice that you can implement to make your weekly meetings more productive and enjoyable for everyone.
The full episode guide includes an overview of the factors to consider when designing a team meeting, along with examples of team meeting structures, formats, and prework to consider using as a model for your team. Get it when you join the Modern Manager community or purchase the full guide at www.themodernmanager.com/shop.
Get the free mini-guide at themodernmanager.com/miniguides.
Subscribe to my newsletter to get episodes, articles, and free mini-guides delivered to your inbox.
Read the related blog article: Make Weekly Team Meetings Work for Your Team
Key Takeaways:
There is no right way to have a team meeting. The key is to identify your meeting objectives so that you can design the meeting to meet those needs.
Consider the flow of the agenda. How will you structure your time together to achieve the meeting objectives?
Team meetings can be as short as 15 minutes or as long as multiple hours, as long as the time is well spent.
Determine what people can do to best prepare for the meeting. This could include completing a dashboard, contributing topics to discuss, or nothing at all.
Don’t assume a weekly meeting is necessary. Sometimes daily or monthly cadences are more appropriate.
Explore the format that will best meet the team’s needs. It could be in person, virtually, via Slack, or something else.
Regularly revisit the design of your team meetings to assess if they are still meeting the team’s needs. It’s okay to experiment with different choices in order to optimize how your team meets.
mamie@mamieks.com
In this episode, I share practical advice that you can implement to make your weekly meetings more productive and enjoyable for everyone.
The full episode guide includes an overview of the factors to consider when designing a team meeting, along with examples of team meeting structures, formats, and prework to consider using as a model for your team. Get it when you join the Modern Manager community or purchase the full guide at www.themodernmanager.com/shop.
Get the free mini-guide at themodernmanager.com/miniguides.
Subscribe to my newsletter to get episodes, articles, and free mini-guides delivered to your inbox.
Read the related blog article: Make Weekly Team Meetings Work for Your Team
Key Takeaways:
There is no right way to have a team meeting. The key is to identify your meeting objectives so that you can design the meeting to meet those needs.
Consider the flow of the agenda. How will you structure your time together to achieve the meeting objectives?
Team meetings can be as short as 15 minutes or as long as multiple hours, as long as the time is well spent.
Determine what people can do to best prepare for the meeting. This could include completing a dashboard, contributing topics to discuss, or nothing at all.
Don’t assume a weekly meeting is necessary. Sometimes daily or monthly cadences are more appropriate.
Explore the format that will best meet the team’s needs. It could be in person, virtually, via Slack, or something else.
Regularly revisit the design of your team meetings to assess if they are still meeting the team’s needs. It’s okay to experiment with different choices in order to optimize how your team meets.
mamie@mamieks.com
Released:
Aug 9, 2022
Format:
Podcast episode
Titles in the series (91)
191: Principles of The Leadership Blueprint with Lisa Marie Platske: It’s easy to get caught in the whirlwind of work. We can get carried along by the hundreds of things that need to get done, never stepping back to consider if it’s actually working or whether the path is even the right one. Taking time to prioritize, reflect, or set boundaries that actually get followed can feel like a luxury we just can’t afford given the fires that keep popping up, the ever-growing to-do list, and wanting to be there for our team members when they need us. But imagine what work and life could be, if we did. Today’s guest is Lisa Marie Platske. Lisa Marie is an award-winning leadership expert in human behavior and recognized as one of the top 100 women making a difference in the world. She left her Federal law enforcement career after 9/11 to build Upside Thinking, Inc. She is also a member of the Forbes Coaches Council, and Lisa has trained or coached over 100,000 leaders around the globe. Lisa by The Modern Manager