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PRESENTATION ON MICROSOFT ACCESS

PANKAJ ANAS

JAFAR
NEHA NIHARIKA MITRAPAL

Microsoft Access

Microsoft Access is a relational database management system (DBMS or RDBMS). At the very core, it is a software “engine” that provides an interface between physical data and user application queries.

AT A GLANCE       Developer(s): Microsoft Corporation Initial release: 1.com/access .0) / April 28.0 / November 1992 Latest release: (14.microsoft.2010 Operating system: Microsoft windows Type: RDBMS / DBMS Website: office.MS ACCESS.

Some other DBMS software: Oracle  My SQL  SQL Server (Microsoft)  DB2 (IBM)  Informix  .

Comparison with other software ACID ORACLE YES Referential integrity YES Transaction YES except for DDL Unicode YES Interface API & GUI & SQL My SQL SQL anywhere Informix MS Access YES YES YES YES YES YES YES YES except for DDL YES YES YES YES YES YES YES YES YES SQL SQL GUI& SQL SQL GUI& SQL DB2 (IBM) YES YES YES .

This also makes MS-Access a good prototype environment. readily available (packaged with MSOffice Premium).  Easy to use (relative to other systems –Oracle may require one FTE to maintain the server as a database administrator and another FTE to serve as an application developer). .Why choose MS-Access over other DBMS systems?  Cheap.  Includes front-end tools for rapid application development (RAD).

mySQL.  There is a “snob factor”. but is somewhat slow compared to some of the high-end platforms.especially phase II type grants).Why choose other DBMS systems over MS-Access?  MS-Access can handle a large number of records. SQL Server. etc) when writing grant proposals .  Multiple users may use the database simultaneously. but MS-Access is known to become unstable with greater than 3-5 users. . I personally recommend the use of other systems (Oracle.

MS Access vs. MS Excel  MS Excel • spreadsheet • flat database • all information has a one-to-one relationship • like multiple spreadsheets that are connected to one another  MS Access • one-to-many relationships • many-to-many relationships .

• Books are checked out by many patrons. . Classes can be held in many classrooms. Professors have many students.  University Class Schedule • • • Students have many professors.Examples   Printed Phone Directory (White Pages) • • Flat database: One-to-one relationships Relational database: Many-to-many relationships Library Catalog • Library patrons check out many books.

.MS Access vs. you need to use MS Excel. • IF you have one-to-many or many-tomany relationships. you need to use MS Access. MS Excel  The choice is simple: • IF you have only one-to-one relationships.

MS Access: Interface .

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.MICROSOFT ACCESS IS USED TO MAKE DATABASES.

.Applications that run complex queries or analysis across large datasets would naturally require greater bandwidth and memory. Microsoft Access is designed to scale to support more data and users by linking to multiple access databases.

create database templates. .Microsoft also offers Devloper extensions for download to help distribute Access applications.

.IT IS USED BY SMALL BUSINESS.DEPARTMENTS OF LARGE CORPORATIONS AND BY AMATEURES TO CREATE APPLICATIONS ON THEIR DESKTOPS.

CREATING A FORM      Form can be created in MS access through create menu in toolbar. . It is used to enter and edit data in a table in a convenient way. It is basically used for building a GUI based interaction to database. TOOLBAR> CREATE> FORM. A form may be linked to one or more table to display or enter the data.

CREATING QUERIES  Queries are used to view.  It can be used as a source of records for forms and reports. change and analyze data in different ways.  A query can be served on a table .

Sort: sort for the output of the query is mentioned. . Table: name of the table is specified.Following options come which are to be mentioned: 1) 2) 3) 4) 5) Field: field on which the query is applied is mentioned. Show: name of the field are to be mentioned Criteria: filter of the query is to be specified.

CREATING A REPORT A report is an effective way to present the data in a desired printed format.  .  A report can be created using a report wizard  Data entered in the table or database may be retrieved to printed in desired format.

 ELECTRICITY BILLS GENERATED BY ELECTRICITY DEPARTMENT.EXAMPLES OF REPORTS: TELEPHONE BILL GENERATED BY TELEPHONE DEPARTMENT.  .  MARKSHEETS  ETC.

THANKING YOU . .Submitted to: Richa mam.