U.S.

Department of Education

OP E

Non-traditional Programs & Distance Learning: What You Can and Cannot Do to Support Your Students
Carney McCullough - Senior Policy Analyst, OPE Marianne Phelps - Special Assistant, OPE

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What’s the Problem?
OP E

„ Roots of Student Aid Program in the 60’s

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Emerging Patterns of Nontraditional Education
ƒ ƒ ƒ ƒ ƒ ƒ

Self-paced Learning Sequential Course Enrollment Overlapping Terms Weekend Degree Programs Multiple Start Dates Combinations of On-campus and Distance Study ƒ New possibilities for home/host school enrollments 3

OP E

Campus Systems
„ Separate “On-campus” and Continuing Education Systems „ Structured Around Terms „ Inability to Customize „ Organized to meet Institutional, not Student Needs
OP E

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What’s Not the Problem

OP E

„ Distance Education per se (under 50% levels) „ Non-traditional Education provided in Standard Terms

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Term - Characteristics
OP E

„ Has a defined beginning date and a defined ending date „ Students generally complete the credits for which they are enrolled within that time period

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Standard Term - Characteristics
„ Semester or Trimester
OP E

ƒ Approximately 15 weeks long ƒ Full-time is at least 12 hours ƒ Academic calendar is 3 terms - Fall, Spring and Summer

„ Quarter
ƒ Approximately 10-12 weeks long ƒ Full-time is at least 12 hours ƒ Academic calendar is 3 quarters in fall, winter and spring and often a Summer quarter as well

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Statutory and Regulatory Provisions Governing Standard Terms
„ „ „ „ „ „ „ 30-week Academic Year 1 Day a Week Payment Period Calculation of Enrollment Status Loan Certification Pell Formula I Track Progress

OP E

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Standard Term
Example 1 Fall 6 credits 15 Weeks
3 Credits 3 Credits 3 Credits 3 Credits

OP E 6 credits 15 Weeks
3 Credits 3 Credits

Spring

5 Weeks 5 Weeks

5 Weeks

5 Weeks

5 Weeks 5 Weeks

• Pell and Loan disbursements at beginning of each term
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Standard Term
Example 2 Fall 6 credits 15 Weeks
3 Credits 3 Credits 3 Credits

OP E 6 credits 15 Weeks
3 Credits 3 Credits

Spring

5 Weeks

5 Weeks

5 Weeks

5 Weeks 5 Weeks

• Pell and Loan disbursements at beginning of each term
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Non-standard Term Characteristics
OP E

„ Is not a semester, trimester or quarter „ Could be terms of differing lengths or terms that are the length of a quarter but which measure progress in semester credit hours

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Statutory and Regulatory Provisions Governing Non-standard Term Programs
„ 12 hour rule - 30-week Academic Year Basis „ Payment Period „ Calculation of Enrollment Status „ Loan Certification „ Pell Formula III „ Track Progress

OP E

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Non-standard Term - Vocational Certificate Program
Loan certified for 37 weeks
Term Length
8 weeks 10 weeks 9 weeks 10 weeks

OP E
3 weeks

6 cr

9 cr

3 cr

3 cr

3 cr

9 cr

3 cr

Start date*

Week 8*

Week 18*

Week 27*

Week 37*

Week 40*

2nd Loan Disbursement

*Pell disbursements each nonstandard term

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FT Enrollment Status for each Payment Period
Number of credit hours in the academic year x

Weeks of instructional time in the payment period = Full-time enrollment status Weeks of instructional time in the academic year (as defined by the institution)

OP E

24 x 8 30

=

6.4 cr

Round up to 7 semester credits required for full-time

24 x 10 = 30

8 cr

24 x 3 30

=

2.4 cr

Round up to 3 semester credits required for full-time
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Pell Calculations for Nonstandard Term
Annual Award x Weeks of instructional time in the payment period Weeks of instructional time in the academic year (as defined by the institution) =

OP E
Payment for the payment period

$2,475 $3,300 $3,300

x x x

8 30 10 30 3 30

= = =

$660 $1,100 $330

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Non-term - Definition
OP E

„ Does not meet the definition of a term „ Could include self-paced programs or sequential coursework

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Statutory and Regulatory Provisions Governing Non-term Programs
„ 12 Hour Rule -- 30-week Academic Year or Longer „ Payment Period „ Calculation of Enrollment Status „ Loan Certification „ Pell Formula IV „ Track Progress

OP E

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Non-term Bachelor’s Degree Completion Program - Self Paced
Example 1 -- Student completes 12 semester credits in 15 weeks of a 40-week academic year. Week 1 Week 15 Midpoint

OP E
Week 40

I_____________________________I________I_________________________________________I Disburse Disburse Disburse 2nd ½ of Pell 2nd ½ of ½ of loan and Loan Pell Example 2 – Student does not complete 12 semester credits until week 22. Week 1 Midpoint Week 22 Week 40

I_______________________________________I______I_________________________________I Disburse Disburse 2nd ½ of Pell ½ of Pell and Loan and loan

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Reminders
OP E

„ 30-week Academic Year = 30 Weeks of Instructional Time „ The 12-hour rule may apply to some of your programs „ Many institutions which are predominately standard term based may also offer vocational programs that are less than a year in length
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Department of Education
OP E

Distance Education Demonstration Program
Email: Carney_McCullough@ed.gov Marianne_Phelps@ed.gov

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