Session 7

Using the eCampus-Based System
Dorothy Proctor Theresa Urban
Session 7 - 1

Session Outline
      eCampus-Based Overview – (Page 4) Campus-Based Calendar – (Page 5-6) FISAP Welcome Page – (Page 7-8) FISAP Tutorial – (Pages 9 – 11) Security Overview – (Pages 12 - 13) SAIG – (Pages 14 - 21) – Enrollment – Access Rights Security Login – (Pages 22 - 24) Navigation – (Page 25) Help – (Pages 26) – Section Level – Page Level – System Level Glossary – (Page 27) Self-Service - (Pages 28 - 36) – Free Adobe Reader – Forms (PDF) – Reports – Notifications – Acknowledgements – Contacts – IFAP   Proposed Self Service – (Pages 37) Setup – (Pages 38 - 40) – Change Years / Schools – Reallocation – Work Colleges Form – Administration FISAP - (Page 41) Home - (Page 42) Validation – (Pages 43 - 46) – Fix Error – Log Submission – (Pages 47 - 51) – Validation – Certification – Confirmation Logout (Page 529) Campus Based Funding Formula (Pages 53-58) Waiver Processing (Page 62) Reference Material – (Page 63) Questions/Feedback – (Page 64)

  

  

 

    

Session 7 - 2

eCampus-Based Overview

 Reallocation Form  FISAP on the Web  Award Process  Waiver Process
s

eCB’s FISAP On The Web www.cbfisap.sfa.ed.gov

Session 7 - 3

Campus-Based Calendar
2004 – 2005 Award Year
FISAP On the Web Available July 17, 2003 Reallocation Form Due August 22, 2003 Supplemental Awards Issued September 15, 2003 FISAP & Combined Certification Due October 1, 2003 FISAP Edit Corrections Due December 15, 2003 Tentative Awards Posted February 1, 2004 Under-Use Waiver Request DueFebruary 13, 2004

Session 7 - 4

Campus-Based Calendar
2004 – 2005 Award Year

Work Colleges Application Agreement Due Under-Use Waiver Notification Issued Final Awards Issued Close-Out of Awards Posted Community Service Waiver Request Due TC Payments Issued Funds Available for Draw Down
2004

March 9, 2004 March 15, 2004 April 1, 2004 May 1, 2004 May 21, 2004 June 1, 2004 July 1, June 30, 2004
Session 7 - 5

Inst. Share Waiver Notification Issued

FISAP Welcome Page
Welcome/Overview Frequently Used Links

FISAP Tutorial Click to Login eCB Important Dates

Session 7 - 6

FISAP Welcome Page

eCB Important Dates PIN Information TG Number Information

Eligibility Process 508 Compliance

Session 7 - 7

FISAP Tutorial

Click Here to Enter Tutorial

Session 7 - 8

FISAP Tutorial
Top Bar Navigation to Quickly Access a Topic Area Left Side Navigation for Step-By-Step Tutorial

Back & Next Navigation Selection Within Each Tutorial
Session 7 - 9

FISAP Tutorial

Easy to Follow Instructions

Session 7 - 10

Security - Overview
 Individuals Need an FSA PIN AND  Destination Point Administrator (DPA) Needs to Add the FISAP User to the School’s TG Number and Provide FISAP Access Rights Via the Student Aid Internet Gateway (SAIG)

FSA PIN
s s

TG Number

FISAP Access

FSA PIN Site

www.pin.ed.gov

Student Aid Internet Gateway www.fsawebenroll.ed.gov

Session 7 - 11

Security - Overview
www.pin.ed.gov

E-Mail Notification Or Via the U.S. Postal Service

Session 7 - 12

Security - Overview
The User’s Role Can Be “Tailored” by the DPA to Allow… “Submit” = All Functions “Write” = Edit Only “Read” = View Only

On-Line Role Changes Are Effective Immediately
Student Aid Internet Gateway www.fsawebenroll.ed.gov

s

Session 7 - 13

SAIG - Enrollment Form

DPA Can Add, Change, View, or Delete FAA User

Session 7 - 14

SAIG - Enrollment Year

DPA Selects Cycle Year

Session 7 - 15

SAIG - Enrollment Data

DPA Enters New FAA User Enrollment Information

Information Must EXACTLY Match Data Entered in FSA PIN Site (First Name, Last Name, DOB, SSN)
Session 7 - 16

SAIG - Access Rights

DPA Selects School(s) by Checking the Appropriate Boxes

DPA Selects FISAP Access Rights

DPA Presses Update To Complete Adding New FISAP User
Session 7 - 17

SAIG - Change Rights

DPA Can Change FAA User Access Rights

Session 7 - 18

SAIG - Change Access

DPA Can Change FAA User Access Rights by Selecting FISAP for the Appropriate Cycle

Session 7 - 19

SAIG - Change Rights

DPA Selects School(s) By Checking the Appropriate Boxes

DPA Selects FISAP Access Rights

DPA Presses Update to Update User Access Rights
Session 7 - 20

Security - Login
The User Is Automatically Redirected to the PIN Registration Site After Selecting Login The User Provides Their Information to Validate Identity
Single Identity

User Submits Request

Session 7 - 21

Security - Login
Users Provide Their TG Number designated for FISAP The System Then Compares Their Identity And Role;
FSA PIN TG Number FISAP Access

If the Users Identity And Role Match

Session 7 - 22

Security - Login
Upon Successful Login, the User Is Allowed Access to the System

Session 7 - 23

Navigation
Top Bar Navigation

Left Side Navigation

Page To Page Navigation

Session 7 - 24

Getting Help
System Level Help Provided In the Top Navigation Bar Field Level Help Provided by Clicking on the “?” Page Level Help Provided at the Bottom of Every Page

Session 7 - 25

Glossary
Link to Glossary Allows Searching By First Alpha Character of Term or Acronym Organized Alphabetically by Term or Acronym Provides Description of the Term or Acronym

Session 7 - 26

Self-Service
Link to Self Service

Provides Links to Forms and Reports Statement of Accounts Notifications

Session 7 - 27

Self-Service –
Free Adobe Reader
Provides A Link to Download Free Adobe Reader 6.0 Software Creates New Window to Download Software

Session 7 - 28

Self-Service – Forms (PDF)

Provides Your FISAP Data in a Print Friendly Format

Session 7 - 29

Self-Service – Reports
Provides Links to Forms and Reports

Allows Users to Print a Record of Their Award Year Funding

Session 7 - 30

Self-Service – Notifications

Provides Links to Notifications
Session 7 - 31

Self-Service – Notifications
Email Announcements Are Sent to the FAA

Session 7 - 32

Self-Service – Acknowledgments

Provides Links to Real Time Acknowledgement Information

Allows Users to Print a Record of FISAP Activity

Session 7 - 33

Self-Service – Contacts

Generates a blank message address to CBFOB@ED.GOV using your email address

Provides Email Links for Assistance

Session 7 - 34

Self-Service - IFAP
Links to CampusBased Materials

Provides IFAP Link for Reference

Session 7 - 35

Proposed Self Service Screen

Session 7 - 36

Setup Change Years/Schools

The Ability to Change Years Change Schools Selection Based on Access Rights Access to ‘Change Years/ Schools’ Help Text
Session 7 - 37

Setup - Reallocation

Link to Reallocation Form

Session 7 - 38

Setup - Administration
Link to Administration

Revert Back to a Previously Submitted FISAP Create A New School

Session 7 - 39

FISAP

FISAP from the Top Bar Navigation will Take You to Part 1

Session 7 - 40

Home
Home Provides the Following Information

Session 7 - 41

Validation
Shows Current Location

Provides a Choice of Validation Options

Session 7 - 42

Validation – Fix Error
Takes user to the page that needs correction Provides Links to Sections Where Errors Exist

Session 7 - 43

Validation – Log

Provides the Ability to Print A Copy Of The Validation Errors Identifies Edits Where Comments Can or Have Been Provided

Session 7 - 44

Validation – Log

Provides Error Description Logs User Identity, Date, & Time Of Comment Allows the User to Enter Comments

Session 7 - 45

Submission - Validation

User must click the Continue to Submit To continue with the FISAP submission

Session 7 - 46

Submission – Validation

Session 7 - 47

Submission – 6 Mandatory Edits
 Part 1, CEO Name and Date Signed required.  Part 1, FAA Email Address required  Part IV, Field 16 cannot be negative. Expended FSEOG Authorization;  Part IV, Field 17 cannot be negative. Unexpended FSEOG Authorization;  Part V, Field 17 cannot be negative. Expended FWS Authorization;  Part V, Field 18 cannot be negative. Unexpended FWS Authorization;
Session 7 - 48

Submission - Certification
Certifies the Accuracy Of the Information Being Submitted

Submit Provides the Ability to Print the Signature Page And Lobbying Form

Session 7 - 49

Submission – Confirmation
Provides the Easy Ability to Print A Copy Of the Submission Confirmation

Confirms the Submission of your FISAP
Session 7 - 50

Logout

To Leave the System, use the Logout Link

The System will Confirm the User’s Choice Before Exiting

Session 7 - 51

Campus-Based Programs Funding Formula
 Base Guarantee – The minimum award based on prior participation - barring penalties  Institution Need – Calculation based on tuition, enrollment & eligible aid applicant data  Fair Share – How much of the appropriation school would receive based on its need compared to all other school’s need
Session 7 - 52

Campus-Based Programs Funding Formula
 Fair Share Shortfall - amount by which Fair Share exceeds Adjusted Base Guarantee  Underuse Penalty – Amount of previous year unexpended funds (if over 10% of total award)

Session 7 - 53

Campus-Based Programs Funding Formula (Perkins)

 Annual Appropriation  Institutional Request  1999-2000 Base Guarantee (reduced by reduction factor)

Session 7 - 54

Campus-Based Programs Funding Formula (Perkins -continued)

 Default Rate > 25% - no funds awarded  Base Guarantee + Fair Share - Underuse Penalty (OR) + Underuse Penalty Distribution
Session 7 - 55

Campus-Based Programs Funding Formula (FWS)

 Annual Appropriation  Institutional Request  1999-2000 Base Guarantee

Session 7 - 56

Campus-Based Programs Funding Formula (FWS – continued)

 1999-2000 Pro Rata and additional FWS funds  Base Guarantee + Fair Share – Underuse Penalty (OR) + Underuse Penalty Distribution
Session 7 - 57

Campus-Based Programs Funding Formula (FSEOG)

 Annual Appropriation  Institutional Request  1999-2000 Base Guarantee

Session 7 - 58

Campus-Based Programs Funding Formula (FSEOG continued)

 1999-2000 Pro Rata  Base Guarantee + Fair Share – Underuse Penalty (OR) + Underuse Penalty Distribution

Session 7 - 59

Campus-Based Appropriation
FSEOG FWS Perkins

    

2003-2004 2002-2003 2001-2002 2000-2001 1999-2000

760M

1004M

166M

725M 691M 631M 619M

1011M 1011M 934M 870M

167M 160M 130M 130M

Session 7 - 60

Waiver Processing
 Underuse Penalty Waiver
– Deadline for submission Feb 13, 2004. – Request thru the FISAP

 Title III/V Eligibility
– Annual application thru website:
http://www.ed.gov/about/offices/list/ope/idues/index.html

– Waiver Notification of FWS/FSEOG Institutional Share requirement to be sent by June 30, 2004

 Community Service Waiver
– Deadline for submission May 21, 2004
Session 7 - 61

References
 FISAP On The Web
www.cbfisap.sfa.ed.gov

 Campus-Based Call Center (877) 801-7168
Email CBFOB@ED.GOV

 IFAP Postings
www.ifap.ed.gov

 PIN Site Registration
www.pin.ed.gov

 Student Aid Internet Gateway Enrollment
www.fsawebenroll.ed.gov
Session 7 - 62

Questions - Feedback

Suggestions for Next Year FISAP Changes?
Email to: CBFOB@ED.GOV

Or Come Visit us at the PC Lab
Session 7 - 63