Session 11

Using NSLDS Repor ts and Tools
Pam Eliadis

Agenda

 NSLDS Reports  NSLDS Transfer Student

Monitoring  NSLDS Enrollment Reporting

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NSLDS R EP OR TS

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NSLDS R EPORTS
NSLDSFAP.ed.gov
 Assist in Default Management  Assist with Exit Counseling  Aid in Reporting Enrollment, Overpayments, and

Transfers
 Monitor the Effectiveness/Timeliness of

Enrollment Reporting by Staff or Servicers
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Extract or Report

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0Report ID: DER001 Date: 10/02/2003 Page No. : 1 Time: 15:24:50 0 0Report Parameters:

PRIVACY ACT OF 1974 (AS AMENDED) U.S. DEPARTMENT OF EDUCATION NATIONAL STUDENT LOAN DATA SYSTEM (NSLDS) DATE ENTERED REPAYMENT BY SCHOOL

School OPEID: 00303200 Date Entered Repayment Begin: 01/01/2003 Date Entered Repayment End : 05/30/2004 Sort Sequence: SSN 0STUDENT---------------------------------------------------------------------- ------CURRENT STUDENT--------SSN First Name MI Last Name Birth Date School Servicer Antic Comp 001-74-0000 JUSTIN A LIDERWOOD 10/14/1981 00307800 11/22/02 0LOAN/OTHER AID---------------- --INTEREST------------------------PLUS BORROWER---------------------School Date Typ Ind Typ Rate GA SSN First Name MI Last Name 00307800 10/25/2000 SF A V 7.590% 755 0-ORIG- -CURR- --ENROLLMENT PERIOD--- --LOAN STATUS--- ACAD --LOAN-- PRINCIPAL INTEREST -DISB-- ----CANCEL---- ---LOAN--Lender Lender Begin End Code Date Level Amount Balance Balance Amount Amount Code DER 829443 833405 09/13/2000 06/09/2001 RP 04/23/2003 1 $ 2,625 $ 2,625 $ 28 $ 2,625 04/23/2003 0LOAN/OTHER AID---------------- --INTEREST------------------------PLUS BORROWER---------------------School Date Typ Ind Typ Rate GA SSN First Name MI Last Name 00307800 09/06/2001 SF A V 5.390% 755 0-ORIG- -CURR- --ENROLLMENT PERIOD--- --LOAN STATUS--- ACAD --LOAN-- PRINCIPAL INTEREST

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Request for Financial Aid History Report Up to 19 Student Identifiers can be entered

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PRIVACY ACT OF 1974 (AS AMENDED) REPORT ID: OVP001 PAGE NO. : 1

U.S. DEPARTMENT OF EDUCATION DATE: 10/07/2003 NATIONAL STUDENT LOAN DATA SYSTEM (NSLDS) TIME: 17:01:36 OVERPAYMENT REPORT FOR SCHOOL BOISE STATE UNIVERSITY REPORT PARAMETERS: TYPE: ALL INDICATOR: ALL BEGINNING CREATE DATE: 01/01/2000 ENDING CREATE DATE: 10/10/2003 SORT SEQUENCE: SSN SUBMITTAL REQUEST DATE: 10/07/2003 ________________________________________________________________________________________________________________________ SSN: xxx-66-4304 FIRST: CHRISTINA MI: M LAST: LAST DOB: 01/20/1977 _______________________________________________________________________________________________________________________ TYPE: INDICATOR: DISB. DATE: REPAY. DATE: CREATE DATE: SOURCE: UPDATE DATE: UPDATED BY:

PELL

REPAID 06/06/2000 08/03/2000 07/26/2000 SCHOOL 08/11/2000 DEBBIE SANTIAGO _________________________________________________________________________________________________________________________

Provides list and status of borrowers entered on NSLDS with overpayments

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PRIVACY ACT OF 1974 (AS AMENDED) REPORT ID: SCHDF1 PAGE # : 1 U.S. DEPARTMENT OF EDUCATION NATIONAL STUDENT LOAN DATA SYSTEM (NSLDS) BORROWER DEFAULT SUMMARY BY SCHOOL REPORT PARAMETERS: SCHOOL OPEID : LOAN STATUS BEGIN DATE: LOAN STATUS END DATE : LOAN TYPES : SSN 01234568 05/12/2002 05/12/2003 ALL DATE: 10/08/2003 TIME: 12:53:59

SORT SEQUENCE:

----------------------------------------------STUDENT--------------------------------------------SSN: xxx-54-3x09 NAME: CARY T BURNS BIRTH DATE: 11/19/1959 ----------------------------------------------------------------LOAN---------------------------------------------------------------DATE: 07/11/1996 TYPE: SF LOAN PERIOD: 08/24/1996 - 05/08/1997 FFEL DUPLICATE IND: A INTEREST TYPE: V INTEREST RATE: 0.000% GA: 800 ORIGINAL LENDER: 803335 CURRENT LENDER: 824690 SERVICER: 700191 ACADEMIC LEVEL: 1 DATE ENTERED REPAYMENT: 05/10/2000 AMOUNT: $ 2,600 OPB: $ 3,054 OIB: $ 49 TOTAL DIS: $ 2,600 TOTAL CANCEL: $ 0 STATUS: DF STATUS DATE: 04/25/2003 STATUS: RP STATUS DATE: 05/09/2000 STATUS: ID STATUS DATE: 08/24/1996 DATE: 03/06/1996 TYPE: SF LOAN PERIOD: 01/06/1996 - 05/02/1996 FFEL DUPLICATE IND: A INTEREST TYPE: V INTEREST RATE: 0.000% GA: 800 ORIGINAL LENDER: 803335 CURRENT LENDER: 824690 SERVICER: 700191 ACADEMIC LEVEL: 1 DATE ENTERED REPAYMENT: 05/10/2000 AMOUNT: $ 2,400 OPB: $ 2,819 OIB: $ 45 TOTAL DIS: $ 2,400 TOTAL CANCEL: $ 0 STATUS: DF STATUS DATE: 04/25/2003 STATUS: RP STATUS DATE: 05/09/2000 STATUS: ID STATUS DATE: 01/06/1996

Provides date entered repayment and the last 3 loan statuses

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ENROLLMENT REPORTING SUMMARY REPORT
1REPORT ID: SCHER1 10/07/2003 PAGE # : 1 NSLDS ENROLLMENT REPORTING SUMMARY REPORT REQUEST DATE: 01234500 TECHNICAL & COMMUNITY COLLEGE – GOLDEN CAMPUS BEGIN DATE: 01/01/2002 END DATE: 10/07/2003 DATE METHOD VALID RECORDS ERROR RECORDS TOTAL RECORDS 01/02/2002 01/15/2002 03/01/2002 03/01/2002 05/01/2002 07/01/2002 09/02/2002 11/01/2002 BATCH BATCH BATCH BATCH BATCH BATCH BATCH BATCH NA 121 NA 10 NA NA NA 10 NA NA NA NA 121 111 10 10 0 0

TRANSFER RECORDS DISTRIBUTION NA UPDATE DISTRIBUTION UPDATE NA DISTRIBUTION NA DISTRIBUTION NA DISTRIBUTION NA DISTRIBUTION NA

ACTIVITY

Provides datesNA methods 0of and NA enrollment reporting NA NA 3

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Up to 50 Student SSNs can be entered

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PRIVACY ACT OF 1974 (AS AMENDED) REPORT ID: SCH07B PAGE NO : 1

U.S. DEPARTMENT OF EDUCATION NATIONAL STUDENT LOAN DATA SYSTEM (NSLDS) TRANSFER MONITORING SUMMARY REPORT UNIVERSITY OF SMITHVILLE

DATE: TIME:

10/08/2003 09:02:22

REPORT PARAMETERS: SCH/BR CODE: 00000900

RANGE TYPE: MONITOR BEGIN DATE

DATE RANGE: 01/01/2003 - 10/10/2003

-----------------------------------------------------------------------------------------------------------------------------------MONITOR ENROLL PERIOD ALERT TYPE ALERT SSN FIRST NAME LAST NAME DOB BEGIN DATE BEGIN DATE LOAN PELL DATE -----------------------------------------------------------------------------------------------------------------------------------XXX-X6-3178 ELIZABET BOOLER 02/08/1981 07/02/2003 06/13/2003 N N 052-X0-8347 FRANK BRADY 09/09/1982 07/02/2003 06/13/2003 N N 052-X0-8347 FRANK BRADY 09/09/1982 06/04/2003 06/10/2003 N N 123-X4-8XX8 BERNECE GLITCH 09/24/1983 08/19/2003 08/25/2003 N N 13X-84-8718 FRANKI GOLDEN 10/11/1982 05/27/2003 05/12/2003 N N XXX-64-0X14 VANESSA SCHWARTS 12/23/1976 07/02/2003 06/13/2003 N N XXX-46-4489 MARY ELLEN MARKO 07/03/1955 05/08/2003 05/12/2003 N Y 05/14/2003

Provides students on school’s monitoring list and any alert information.

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TRAN SFER ST UD ENT MONI TOR ING

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TS M Gener al P oli cy

 Use NSLDS for all applicants (GEN-01-09, July 2001)  Must inform NSLDS of mid-year transfer students  May rely on NSLDS information in making student eligibility and award determinations

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TS M General Policy

 Prescreening and postscreening continue to report on defaults, overpayments and aggregates  Main campus can perform TSM function for branch campus

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TS M: St eps
 Inform - School informs NSLDS of
students to be monitored

 Monitor - NSLDS monitors data
received and determines who to notify

 Alert - NSLDS alerts new school of
relevant changes
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TS M: Monitor
Starts on Monitor Begin Date  Date student is added to list (default); or  Future date requested by school Ends on 91st day after Enrollment Begin Date  Stops automatically  Monitoring period duration will be evaluated periodically to determine if it should be altered

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TS M: Alert
NSLDS communicates results only to the school to which the applicant is transferring
Output methods:  NSLDSFAP  Financial aid history data file - shows entire FA history

Look for alerts on Thursday

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Sc hool T ra nsfe r P ro file

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Sc hool T ra nsfe r P ro file

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ENRO LLMENT RE PORTI NG

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Enrollment Reporting Process: Objectives
 NSLDS began tracking enrollment in

1996  All participating Title IV Schools must do electronic enrollment reporting with NSLDS  Enrollment status determines eligibility

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Enrollment Submittal Process
Batch Files
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(Blue)

& Web

(In Box)

Roster Files

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Submittal Files Certify students via NSLDS Web Acknowledgement/ Error Files

Schools or School Servicers

NSLDS Database

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Error Correction Files Correct errors via NSLDS Web
Guaranty Agencies, Direct Loan Servicer, and Lenders

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NSL-1138

Enrollment Data

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Enrollment Reporting Benefits
 Enrollment status determines eligibility

for in-school status, deferment, grace periods, and repayments.  Determines government payment of interest subsidies  Enrollment information reported to guarantors, lenders, and servicers
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Steps for Schools
 Enrollment Status Reporting

Batch or Online Update/Add capability  Enrollment History Summary/Detail/Timeline  Enrollment Reporting Schedule Create new/modify current schedule
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On-line Enrollment Reporting:
www.NSLDSFAP.ed.gov

Online updates as of October 1, 2004
Total on-line updates = 2,033,048 Number of unique schools reporting enrollment = 2,907 Average updates monthly in 2004 = 75,848 Most updates in a month – 94,332 (January ’04)

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Enroll Tab
Menu Options:
Enrollment Summary Enrollment Add/Enrollment Update – visible only to schools Enrollment Reporting Schedule

Enr oll ment Summary

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Enr oll ment Detail With Dis

play O ption of “ Reported By : S chools”

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Enrollment Report ing On lin e Add and Update
Schools may:  Add students to their portfolio using simple identifiers  Retrieve the complete portfolio of students  Certify enrollment status in “real time”  Select “Enrollment Update” or “Enrollment Add” from the menu
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Enrollment Add
Menu option allows a school to add students to their roster  Up to 30 students may be added at a time  Blank boxes for SSN, First Name, and Date of Birth  If just SSN is entered, the user is asked to confirm identifiers to ensure correct student has been retrieved
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Clicking on the Enrollment Add Menu Item Returns a Blank Add Page

(30 lines would display)

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Blue Information Icon

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Enrollment

Update

 May retrieve one student, a select group,

or entire portfolio, 30 at a time  Sort selections allow great flexibility in retrieving student records  Portfolio of students to certify enrollment

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Enrollment Update Allows Narrowing the List or Retrieving the Entire Portfolio

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Students Are Retrieved Based on Search Criteria to an Enrollment Maintenance Screen

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Enrol lm ent Reporti ng Schedul e Create/ Modi fy
 Both schools and data providers have the ability to determine when to receive output from NSLDS.  Schools determine when to receive Roster files, as often as weekly.  Schedule Create allows the schedule to be deleted and a new one created. Schedule modify allows changes to any aspect of the reporting schedule.

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Enr ol lment Report ing S chedule Display Schedule

s Cur rent

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Cre ate Schedule

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Mo dify Schedule

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Enrollment Reporting Tips:
 Schedule rosters to coincide with

institution academic calendar  Report withdrawals and drops below half time online, allowing students to maximize grace period  Sign up new branches for enrollment reporting prior to awarding or disbursing loans
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ASSISTANCE and RESOURCES

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NSLDS Customer Service Center 1-800-999-8219 nslds@pearson.com

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NSLD S Me ssage Cl asses
FAH/TSM TRNINFIN TRNINFOP TRLTRPOP TRALRTOP FAHREPOP FAHEXTOP SSCR SSCRXXOP SSCRXXIN Err/Ackn  SSCEXXOP SSCMXXIN SSCR Initial Roster Updated SSCR Roster –or­ Corrected  Error/Acknowledgement School Inform File Err/Ackn file Alert (Report) Alert(Extract) FAH Report Result FAH Extract Result PERKINS SHSLDSIN SHSLDSOP Dataprep  SLDERROP Level) Used to send Submittal File 3rd Level Error File for DOS  Load Processing Error File (3rd 

SHSNTFOP Error Submittal Summary  Notification                             (Sent if File is  not received or does not process.) SLNDTLOP Loan Detail File sent by special  arrangement to                               the Customer Threshold, Error, and Field 

TEFFILOP Codes Adhoc –or­ Corrected Err/Ackn returned 

                             w/ SSCR 32Bit Software ECDR SHDRLROP Cohort Default Rate Letter SHCDREOP School Cohort Default Rate Loan Record  Detail (Extract)                SHCDRROP School Cohort Default Rate Loan Record 

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Tips for printing reports

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ww w.ifap.ed. g ov
 Enrollment Reporting Guide  Data Provider Instructions  File layouts  Federal Regulations  Dear Colleague Letters  Technical Updates
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