Se ssio n 18

Common Origination and Disbursement:

101:The Basics
Wood Mason, Barbara Davis Demetrius Windom

COD: The Basics
 What is COD?  What does it mean to be a Full Participant?  How do I work with COD?  Helpful tools  Website tour  Customer Service
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COD
Integrates a common process with a system designed to support origination, disbursement, and reporting for the Federal Pell Grant and Direct Loan Programs
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COD Overview
Post Secondary Education Participant System (PEPS) Central Processing System (CPS)
School Eligibility Data Student Applicant Data Common & Legacy Direct Loan and Pell Origination, Change and Disbursement Records Student Pell Payment Data Student Level Pell Data Student Level Direct Loan Data

Debt Collection Services (DCS)

Student Data Storage (NSLDS)

Common Origination & Disbursement (COD)
Transaction Processing Web Reports Applicant Services Funding Transactions Payment Transactions Loan Bookings & Disbursements

Schools
Acknowledgements and Response Records

SAIG

Customer Service Center

Loan Servicing System (DLSS)

Payment Transactions

Drawdowns

FMSS / GAPS

Financial Mgt System (FMS)

NOTE: All COD interfaces routed through EAI except DCS.

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COD
 Replaced the Recipient Financial Management System (RFMS) and the Direct Loan Origination System (DLOS)  ALL SCHOOL data is processed by COD
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We Changed The Lingo
Receipt/Respons e Flat File CFL Common Record Document

Full Participant Phase-In Participant XML
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Full / Phase-In Participant
A school’s “participant” status is determined by the method they use to transmit their data to COD: Full Participants Schools that submit data using the COD Common Record Layout in XML format Phase-In Participants Schools that submit data using Pell Grant/Direct Loan Record Layouts in fixed-length, flat file format
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COD Full Part
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As of March 1, 2004
1895

icipants

3537

5512

2002-2003
1490

2003-2004
All schools must be Full Participant for the 2005-2006 Award Year.
Phase-In Participants Full Participants

3840

2004-2005 (Projected)

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The C ommon Record
 A “student-centric” document (coded in XML) used to transmit Pell Grant and Direct Loan data to the new COD database  A document flexible enough to use for ALL Title IV programs  A document that uses the same layout for ALL data submissions
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04/05 Full participant Message Classes
 Non-program specific and non-award year specific – COMRECIN, COMRECOP  Non-program specific and award year specific (20042005) – CRAA05IN, CRAA05OP  Program specific (Pell, Direct Loan and/or CampusBased) and award year specific (2004-2005) – CRPG05IN, CRDL05IN, CRCB05IN  Program specific (Pell, Direct Loan and/or CampusBased) and non-award year specific – CRPGMYIN, CRDLMYIN, CRCBMYIN
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COD Funding  Remember to mark your disbursements “TRUE”

ONLY ACCEPTED ACTUAL DISBURSEMENTS DRIVE FUNDING!!!!

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Full Par ticipant Set up
Send or fax a request letter, printed on school or corporate letterhead U.S. Department of Education COD School Relations Center Attn: Full Participant P.O. Box 9003 Niagara Falls, NY 14302 Fax : 877/623-5082 IFAP Notice dated 2/26/03
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http://cod.ed.gov
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Website tools

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Daily Processing updates

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COD/CPS Quick Reference

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Updating contacts

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COD Entity ID

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Help

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Edits

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Glossary

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Brief tour of the website

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Person

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Applicant Search

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Person Detail

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School

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Cash Activity

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Batch Searches

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Batch detail

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Services/Reports

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Users

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How do I Obtain Access to the COD Website?
 Identify a Security Administrator for your school  Submit Security Administrator Request Letter on university or corporate letterhead  IFAP announcement for detailed instructions
 Updated: COD Web Site Access for Schools – March 18, 2003  COD Web Site Access for /Third Party Servicers and Vendors – March 18, 2003

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COD Customer Service

 1-800-848-0978 Direct Loan  1-800-474-7268 (4P-Grant) Federal Pell Grant  E-mail questions to CODSupport@acs-inc.com

Niagara Falls, NY
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Total Inbound Telephone Calls
14,000 12,000

10,000

Month Totals

8,000

6,000

4,000

2,000

0
S chool Relations Calls APP S ervices

Jan-03 8,530

Feb-03 7,505

Mar-03 8,643 4,599

Apr-03 9,068 4,012

May-03 9,105 4,815

Jun-03 9,332 6,647

Jul-03 10,893 12,112

Aug-03 11,927 11,941

S ep-03 13,330 12,019

Oct-03 12,556 8,962

Nov-03 8,227 5,317

Dec-03 7,552 4,840

Jan-04 8,808 5,679

Feb-04 9,381 3,707

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YTD Totals – as of March 23, 2004 Pell & Direct Loan Totals 2002-2003
Originations (#) Originations ($) Actual Disbursements (#) Actual Disbursements ($) % Substantiated 8.8 million $27.9 billion 17.8 million $23 billion 99.77%

COD Processing

2003-2004
8.4 million $29 billion 14.4 million $21.2 billion 99.81%
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More Inf ormation
 IFAP Website (www.IFAP.ed.gov) • Common Origination and Disbursement page • Announcements and Frequently Asked Questions  COD Technical Reference  DL Bulletins  Electronic Announcements
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Where Are the COD Resources?

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