Employment Communication- Resumes and Cover letters

Dr. Smita Choudhary

Unit Outline

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Types of resumes Components of resumes Language and other guidelines for resumes Types of job application letters Format for job application letters Other letters regarding employment

General Guidelines for Resumes
 Focus on future  Focus on employer needs  Project your personality and strengths  Create good first impression  Create opportunity for interview

Types of Resumes

1. Chronological format  Qualifications and experience in reverse chronological order  Education and experience related to position applied for 2. Functional format  Experience is varied  Experience summarized area wise

Resume Components

 Name , address, contact details  Career objective  Education- college major, degree, name of institution , date of graduation  Experience-Designation, name of organization, dates of employment, job responsibilities  Special aptitudes/skills  Organizations and activities  References

Guidelines for Writing Resume Components

Display name ,address, contact details in a prominent position  Make career objective specificsummarize area of expertise and career interest  Education- highlight special achievements

Experience- include limited experience , job descriptions  Use achievement oriented words to describe experience  References- seek permission before

Appearance of Resumes
 Length- maximum two pages  Short paragraphs and concise language  Action words  Good quality paper  White space  Easy-to-read typefaces  No “special effects”  Grammer, spelling & punctuation

Common Errors in Resume writing

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Too long Typographical or grammatical errors No description of job functions Unprofessional appearance Omission of achievements

Job Application Letters

 “Covers” major points in resume  Can be solicited or unsolicited  Should be a sales letter using techniques of persuasion  Can be tailored to a specific position

Types of Job Application Letters 1. Solicited letters • Applies for currently available/ advertised position • Follows direct organizational plan Subject line with purpose Main idea first- seeking specific position Reasons for applying Friendly close

Types of Job Application Letters

2. Unsolicited letters  Applies for position not currently available  Can create job openings  Saves time and advertising cost  Follows indirect organizational/AIDA plan - Gain attention of potential employer - Create interest- relate qualifications to needs of specific position - Induce desire- convince potential employer of major strengths , provide evidence

Other Letters Regarding Employment 1. Recommendation letters- applicant’s suitability for specific position  Relevant information  Fairness  Legal safeguards 2. Job acceptance letters- direct organizational plan 3. Job refusal letters- indirect organizational plan 4. Thank you letters- follow up after interview

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