HRIS

Introduction

HR department requires Information such as: 1. Duties & Responsibility. 2. Skills required. 3. Organization future HR needs. 4. Current productivity. 5. Training needed.

Definition HRIS is a systematic way of storing data & information for each individual employee to aid Planning, Decision making & submitting of returns & reports to external agencies.

Objectives of HRIS


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Desired Information available. Reasonable cost. Efficient method for processing Data. Security & secrecy for IMP & confidential information. Information up-to-date.

Functions of HRIS
HRIS Functions
Data Collection
Processing

Data Management
Data Retrieval
Evaluation
Dissemination

Storing

Applications of HRIS
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Personnel Administration. Salary Administration. Leave /Absence Recording. Skills Inventory. Medical History. Accident Monitoring.

Applications of HRIS
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Performance Appraisal. Training & Development. HRP. Recruitment. Career Planning.

STEPS IN IMPLEMENTATION OF HRIS

INCEPTION OF IDEAS.
FEASIBILITY STUDY.

SELECTING A PROJECT TEAM.
DEFINING THE REQUIREMENTS. VENDOR ANALYSIS.

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CONTRACT NEGOTIATIONS. TRAINING. TAILORING THE SYSTEM. COLLECTING DATA.


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TESTING THE SYSTEM.
STARTING UP. RUNNING IN PARALLEL. MAINTENANCE. AUDIT.

BENEFITS

HIGHER SPEED OF RETRIEVAL AND PROCESSING OF DATA REDUCTION IN DUPLICATION OF EFFORTS LEADS TO REDUCED COSTS EASES CLASSIFICATION OF DATA EFFECTIVE DECISION MAKING

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HIGHER ACCURACY OF INFORMATION.

IMPROVED QUALITY OF REPORTS.
BETTER WORK CULTURE. STREAMLINED & SYSTEMATIC PROCEDURE. MORE TRANSPARENCY IN SYSTEM.

LIMITATIONS

EXPENSIVE IN TERMS OF FINANCE & MANPOWER REQUIREMENTS. INCONVENIENT TO USE FOR COMPUTER ILLITERATES.

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HRIS MANAGERS DO NOT KNOW THE NEEDS OF USERS.
COMPUTERS CAN`T SUBSTITUTE HUMANS. RESPONSE DEPENDS UPON DATA ACCURACY AND QUERIES. INFORMATION NOT UPDATED BECOMES STALE IN NATURE.

HRA Global
HRA Global has a clean design for comfort and familiarity for the users. The Main Menu also features a customizable “Information Resource Center” for setting up links to other internal or external web pages of interest.

EMPLOYEE INFORMATION
Contains all the Static information about an employee such as their name, address, etc. along with 36 UserDefinable Fields.

EMPLOYEE SALARY DETAILS
Salary & Position History Module contains all the details about each and every Position, Event and Salary that each employee has had within the company.

COMPREHENSIVE CHARTING
This starts from their First hiring (HIR) through each Salary Increase (SI), Promotion (PRO), Transfer (TRN), etc.

EMPLOYEE SUMMARY SCREEN
“Employee Summary Screen”. This combines the basis of the Employee Module (top left) with a Summary Grid of the Leave Module (top right) that gives you upto-the-second accuracy for each of your Leave Categories. Across the bottom are elements of the Salary & Position History Module.

At the core of HRA Global is the

EMPLOYEE SUMMARY SCREEN
Custom Formulas for the Leave Module are set up for you during the installation process to Exactly fit the company policies.

EMPLOYEE INTERFACE
Important in this rapidly changing world is the Employee SelfService Module, included in HRA Global. Using this, Employees can sign themselves up for access to their own information.

HRA Global
You can give them the ability to change information during Open Enrollment and then have Read Only for the rest of the year. Giving employees access to HRA Global lets employee find their own answers and frees management from doing that for them.

MANAGEMENT REPORTS
Reporting is a big part of HRA Global. The software comes with over 120 reports already built in. Plus you can write your own reports and add them into the system for others to see and use.

SORTING / INDEXING
Reports are easy to run and they can include “filters” that allow you to run them for a certain group of employees or for all employees.

EMPLOYEE COMPENSATION
There’s also the Total Compensation Report included in the software that gives a Complete picture of the Compensation paid to an Employee.

Conclusion
Information is a vital ingredient for management. Accurate, timely & relevant information is necessary for decision making. HRIS proves to be an effective tool for providing required information within short period of time & at reduced cost.

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