Happy Health Medical Clinic

Brittany Letterlough HCR/210 November 4, 2012 Kimberly Kirby-Bass

Introduction  Indexes for     Administering Health Care Information Centralized Records Management Creation of Manual Records Straight Numeric Filing System Temporary and Permanent Insertion of Loose Reports  Storage of Patients Files  Circulation of records  Retention ScheduleDestruction of Records and File Security  Legal and Ethical Responsibilities .

Indexes for Administering Health Care Information o Master Patient Index  Identification data  Record retrieval .

Centralized Records Management  Responsibility for record keeping is easily identified  Use of equipment. space. and personnel is made  A single filing location  Improved security . supplies.

Creation of Manual Records o Face Sheet o Problem Oriented Record  Database  Problem List  Initial Plan  Progress Notes .

.Straight Numeric Filing System  Office staff can be easily and quickly trained.  Records are more secured  Additional file space  File numbers are in order from lowest to highest.

Temporary and Permanent insertion of loose reports o Clinical Data  Permanent o Administrative Data  Temporary .

Storage of Patients Files o Short Term  Two to Three Days o Permanent  Currently Under Care o Archive  Has not been used .

Circulation of Records Within and Between X-ray  Routing and tracking records  Storing lab reports that comes in for a patient .

Retention Schedule-Destruction of Records and File Security  Archived Records  Shredding  Certificate of o Records Protection • Locked file cabinets or room o Theft guarded records • Approved personnel • Lock file room Destruction  Maintained Permanently • Password protection computer .

Legal and Ethical Responsibilities  Preserving the  Patient admission to Patient’s Records  Privacy of Information  Issue of Protected records  Secure Health Information must be traced Health Information .

Conclusion  Indexes for  Storage of Patients     Administering Health Care Information Centralized Records Management Creation of Manual Records Straight Numeric Filing System Temporary and Permanent Insertion of Loose Reports Files  Circulation of records  Retention ScheduleDestruction of Records and File Security  Legal and Ethical Responsibilities .

M. NJ: Thomson. (2005). M. . Clifton Park. J.Reference  Green. Essentials of health information management: Principles and practices. and Bowie. A.