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Action Moves down one full window Moves up one full window
Alt + Page Down Moves right one full window Alt + Page Up Home
Moves left one full window Moves to the beginning or row
Moves to upper-left corner cell of worksheet
Moves to last used cell of worksheet Moves to last-used cell in row
Moves to last-used cell in column
Moving around the worksheet using the Mouse
Click scroll arrow-scroll worksheet one row/column in direction of arrow Drag scroll box- scroll worksheet multiple windows up/down or right/left Hold down the Shift key- scrolls quickly through multiple rows/columns
CREATING NEW WORKSHEETS
Developing a Worksheet consists of four steps: 1. Plan 2. Enter and Edit 3. Test 4. Format
ENTERING AND EDITING DATA Data Entries- basic information or data you enter in a cell can be text or numbers. Text entries- can contain any combination of letters, numbers, spaces and any other special characters Number entries can -include only the digits 0-9 and any special characters, +, -, (), ,./$%?=. Numbers can be used in calculations Formulas direct excel to perform a calculation on values in the worksheet.
ENTERING TEXT Two buttons appeared on the formula when you are typing are: Red cross .complete your entry .delete Blue check mark.
EDITING ENTRY Press F2 Double click on the cell Put the insertion point on the formula bar .
KEY MOVEMENT One character to right One character to left One line up One line down 2/11/2013 7 .
and Opening Workbooks Auto Recover is a great feature for recovering lost work How? Office button. Excel options. Closing.Saving. save .
Saving a New Workbook Difference between save and save as command? Save command or save button.will save the active file using the same file name by replacing the contents of the existing file. .This action leaves the original file unchanged. .is used to save file with a new file name or to a new location. Save as command.
Closing a Workbook Ways in closing a workbook 1. Alt F4 . X button at the right of the title bar 3. Office button. close 2.
Opening an Existing Workbook Ways in closing a workbook 1. Office button. Ctrl +O . Quick Access Toolbar. open button 3. Open 2.
Corrects many common typing and spelling errors automatically .Automatically inserts proper capitalization at the beginning of sentences and in the name of days of the week. .Makes some basic assumptions about the text you are typing.AUTOCORRECT FEATURE . .
Using Proofing Tools Checking spelling: Spelling checker locates misspelled words. 1. Review tab command: spelling checker 2. and capitalization irregularities in the active worksheet and proposes the correct spelling. Keyboard shortcut – F7 . duplicate words.
is a reference tool that provides synonyms.words with similar meaning Antonyms.Using Thesaurus Thesaurus. antonyms and related works for a selected word or phrase. Synonyms.words with opposite meaning .
43. A text that is larger than the column width will be fully displayed only if the cells to the right are blank. The default column width setting is 8. The column width can be set into 0-255. It the column set into 0 the column is hidden .CHANGING THE COLUMN WIDTH The size or width of a column controls the amount of information that can be displayed in a cell.
.double click the boundary to the right of the column heading. using Format Using AutoFit.Ways in changing the column width Using the mouse: By dragging the boundary of the column heading Set column width to an exact value.
When a selection is cut or copied. called the destination or paste area.Copy and Move command An entry that is copied leaves the original called a source or copy area An inserts a duplicate at a new location. 2/11/2013 17 . the selection is stored in the system clipboard.
identifies the source and indicates that the contents have been copied to the system clipboard. 2/11/2013 18 .Copy and Move command Moving borders.
The cells in a range can be adjacent or nonadjacent.Selecting a range Range. 2/11/2013 19 .selection consisting of two or more cells on a worksheet.
2/11/2013 20 .
Nonadjacent range consists of two or more show valid adjacent and nonadjacent ranges. 2/11/2013 21 .Adjacent range.is a rectangular block of adjoining cells.
A range reference identifies the cells in a range. A colon is used to separate the first and last cells of an adjacent range reference. 2/11/2013 22 .
2/11/2013 23 .is an equation that performs a calculation on data contained in a worksheet.Working with Formulas Formula. A formula is always begins with equal sign (=) and uses arithmetic operators.
2/11/2013 24 .Using the Fill Handle Another way to copy is to drag -the black box in the lower right corner of a selection.
2/11/2013 25 .
^ (exponentiation 2/11/2013 26 .is a symbol that specifies the type of numeric operation to perform. * (multiplication) 4.(subtraction) 3. + (addition) 2. . /(division 5. % (percentage 6. Excel includes the following operator: 1.Working with Formulas Operator.
2/11/2013 27 . multiplication and division. and addition and subtraction.Order of Precedence In a formula that contains more than one operator. Excel calculates the formula from left to right and performs the calculation in the following order: percent. exponentiation.
and then 1 times 5 for a total of 5) 2/11/2013 28 .Working with Formulas Example: =5*4-3 Result is 17 (5 times 4 to get 20. and then subtract 3 for a total of 17) Example: =5* (4-3) Result is 5 (4 minus 3 to get 1.
Working with Formulas The value on which a numeric formula performs a calculation are called operands. 2/11/2013 29 .
A Relative Reference It is a cell or range reference in a formula whose location is interpreted by Excel in relation to the position of the cell that contains the formula. 2/11/2013 30 .
Entering Functions Function.is a prewritten formula that performs certain types of calculations automatically. The syntax or rules of structure for entering all functions is = Function name (argument 1. 2/11/2013 31 . argument 2….
2/11/2013 32 . and commas separate multiple arguments. . .Entering Functions Argument. .The beginning and ending cells of a range are separated with a colon.It is enclosed in parentheses.Consists of numbers or references to cells that contain numbers.is the data the functions uses to perform the calculation.
enter an equal sign before the function name: Example: =SUM(D5:F5)/25 2/11/2013 33 .Entering Functions Example of functions does not require and argument: =NOW() If a function starts the formula.
right. 2/11/2013 34 .Formatting the Worksheet Changing the Cell Alignment Alignment settings allow you to change the horizontal and vertical replacement and the orientation of an entry in a cell. or center align text and numbers. Horizontal placement allows you to left-.
Horizontal placement allows you to left-. right. 2/11/2013 35 .Formatting the Worksheet Changing the Cell Alignment Alignment settings allow you to change the horizontal and vertical replacement and the orientation of an entry in a cell. or center align text and numbers.
bottom.Formatting the Worksheet Changing the Cell Alignment Vertical placements allows you to specify whether the cell contents are displayed at the top. or center. 2/11/2013 36 . justified vertically You can also change the angle of text in a cell by varying the degrees of rotation.
character font and color.Formatting the Worksheet Format controls how entries are displayed in a cell and includes such features as the position of data in a cell. 2/11/2013 37 . and number formats such as commas and dollar signs.
Changing Cell Alignment Alignment settings allow you to change the horizontal and vertical placement and the orientation of an entry in a cell. Vertical placement 3. 1. Degrees of rotation 2/11/2013 38 . Horizontal placement 2.
3. 4. 2. Select the row or column Format on the Ribbon Format Cells Alignment 2/11/2013 39 .Changing Cell Alignment 1.
Indenting Entries Increase indent Decrease indent Centering across a selection Merge cell 1. Merge across 3. Merge and center 2. Unmerge cells 2/11/2013 40 . Merge cells 4.
is a set of characters with a specific design.Changing Fonts and Font Sizes Font.commonly referred to as a typeface. Character effects.to enhance the appearance of text 2/11/2013 41 .
Ctrl + I Using Undo/Redo Undo – Ctrl + Z Redo – Ctrl + Y 2/11/2013 42 .Ctrl + U Itallic.Applying character effects Bold – Ctrl + B Underline.
without changing the way the number is stored or used in calculations.Using the Format Painter -formats are automatically applied to entire cell contents Formatting Numbers Number formats change the appearance of numbers onscreen and when printed. 2/11/2013 43 .
Format on the Ribbon 3. Format Cells 4.Formatting Numbers The default number format setting in a worksheet is General. Select the cell 2.Ctrl + 1 2/11/2013 44 . Number Keyboard shortcut for Format cells dialog box. 1.
base color Adding and Removing Cell borders 2/11/2013 45 .Adding Font / Fill Color Font color.Text color Fill color.
=Today() Key board. Entering the Date and Time Function .=now() Keyboard time .Entering the Date Function .Ctrl + .=Ctrl+: 2/11/2013 46 .
Changing the Page Orientation and Scaling Two types of Orientation Portrait.this setting prints across the width of Landscape– `prints across the length of the paper. 2/11/2013 47 .