5time Management1

Time Management
The reasonable man adapts himself to the world The unreasonable one persists in trying to adapt the world to himself Therefore, all progress depends on the unreasonable man !!!
George Bernard Shaw (1856 1950)
INTRODUCTION
Time is Life. It is irreversible and irreplaceable
To waste your time is to waste your life

INTRODUCTION
Being successful doesnt make
you manage your time well

Managing your time well
makes you successful

To master your time is to
master your life

INTRODUCTION
What Do We Do With Our Lives

A 70 year old has spent : 27 years sleeping 3.3 years eating 5 months waiting at traffic lights 8 months opening unwanted mail
INTRODUCTION
What Do We Do With Our Lives

Spend
1 year looking for misplaced objects 2 years attempting to return phone calls 4 years doing housework 5 years waiting in lines 13.8 years working
INTRODUCTION
MYTHS ABOUT TIME
1. Myth: Time can be managed.

2. Myth: The longer or harder you work the more you accomplish. 3. Myth: If you want something done right, do it yourself. 4. Myth: You arent supposed to enjoy work. 5. Myth: We should take pride in working hard.
MYTHS ABOUT TIME
6. Myth: You should try to do the most in the least amount of time.
7. Myth: Technology will help you do it better, faster. 8. Myth: Do one thing at a time.
9. Myth: Handle paper only once.
10. Myth: Get more done and youll be happier.

MYTHS ABOUT TIME
Myths of time management

With better time management, you can find new time during the day. Everyone is limited to only 24 hours each day. Effective time management is the same for everyone. Time management is unique for each person because each person has different priorities and goals.
MYTHS ABOUT TIME MANAGEMENT

Time management is a complex subject. The basic process has only five major steps. Activity is good in itself. Being busy is not the same as being effective, if time is spend on low priorities.

Once you learn the basics of time management you automatically make better use of your time. You have to actually use time management techniques consistently. Good time managers are born not made. Some people seem to be more naturally organized, but everyone can learn to manage his/her time.
THEORIES : THE 80/20 RULE
Time is the scarcest resource of the manager; If it is not managed, nothing else can be managed.
Peter F. Drucker
Why Time Management is Important

The Time Famine
Bad time management = stress This is life advice

Formal theories of time management

Paretos principle:
A small number of causes (20%) is responsible for a large part of the effect (80%)
the vital few and the trivial many

Implications
The
relationship between input and output is not balanced: - 20% of a person's effort generates 80% of the person's results; - 80% of your success comes from 20% of your efforts
It
is vital to focus 80% of your time on the 20% of your work that REALLY counts
Other Examples of Pareto in the workplace
80% of an employee's interruptions come from the same 20% of the people
80% of the complaints are about the same 20% of your projects or work done
Other Examples of Pareto in the workplace
80% of staff headaches come from 20% of the employees

80% of a problem can be solved by identifying the correct 20% of the issues
80% of the decisions made in meetings come from 20% of the meeting time
Focusing on the right 20%
The 80/20 Rule

Critical few and the trivial many Having the courage of your convictions
Good judgment comes from experience Experiences comes from bad judgment
WHERE DID WE GO WRONG?
The Problem is Severe

By some estimates, people waste about 2 hours per day. Signs of time wasting:
Messy desk and cluttered (or no) files Cant find things Volunteer to do things other people should do
The Problem is Severe

By some estimates, people waste about 2 hours per day. Signs of time wasting:
Miss appointments, need to reschedule them late and/or unprepared for meetings Tired/unable to concentrate
How We Waste Time

Lack of discipline
Indecisiveness Personal Disorganization
Procrastination
WHERE DID WE GO WRONG? : INTERNAL TIME WASTERS
How We Waste Time

Inability to say NO
Poor Delegation Skills Day Dreaming Worry too much
Internal time wasters

Be aware of ways in which you waste your own time:
Procrastination Lack of planning Lack of priorities Indecision Slow reading skills Slow thinking
Internal time wasters

Be aware of ways in which you waste your own time:
Physical or mental exhaustion Not being able to say no Messy work areas Low motivation Others you can think of ____
Time Waste - Caused by Others
Unscheduled Meetings
Poor Communications
Confused chain of Authority

Telephone Interruptions Drop-In Visitors
WHERE DID WE GO WRONG? : EXTERNAL TIME WASTERS
External time wasters

Be aware of ways others or the environment waste your time:
Interruptions, especially mail Office socializing Too many meetings Unscheduled visitors Poor work environment
External time wasters

Be aware of ways others or the environment waste your time:
Unclear goals Trying to get others cooperation Bureaucratic red tape Others you can think of _____
Time Wasters
Attempting too much. Not saying no. Incomplete information. Management by crisis, fire fighting. Interruptions.
TIME MANAGEMENT ISSUES
Things they didnt (couldnt) teach us in school

Time Management Issues

Prioritising Planning Scheduling Organizing Meetings Delegating Collaborating Decisions Making Saying No Interruptions Procrastinating Pacing
Time Management Process

Time management process

1. Set your own priorities a. Personal b. Professional 2. Determine your goals for each priority 3. Plan the steps for goal attainment
TM ISSUES : TM PROCESS
Time management process

4. Allocate time appropriately for each step 5. Use time management tools/techniques
TM ISSUES : TM PROCESS
TM PROCESS STEP 1: SETTING PRIORITIES
Just because you can do something, doesnt mean you should.

TM PROCESS : 1. SETTING PRIORITIES
Is The Jar Full?

Stephen Covey in his book, First Things First, shares the following story experienced by one of his associates: I attended a seminar once where the instructor was lecturing on time. At one point, he said, "Okay, time for a quiz." He reached under the table and pulled out a wide-mouthed gallon jar. He set it on the table next to a platter with some fist-sized rocks on it. "How many of these rocks do you think we can get in the jar?" he asked.
After we made our guess, he said, "Okay. Let's find out." He set one rock in the jar . . . then another . . . then another. I don't remember how many he got in, but he got the jar full. Then he asked, "Is this jar full?" Everyone looked at the rocks and said, "Yes."
Then he said, "Ahhh" He reached under the table and pulled out a bucket of gravel. Then he dumped some gravel in and shook the jar and the gravel went in all the little spaces left by the big rocks. Then he grinned and said once more, "Is the jar full?"
By this time the class was on to him. "Probably not," we said. "Good!" he replied. He reached under the table and brought out a bucket of sand. He started dumping the sand in and it went into all of the little spaces left by the rocks and the gravel. Once more he looked and said, "Is this jar full?" "No!" we roared.
He said, "Good!" and he grabbed a pitcher of water and began to pour it in. He got something like a quart of water in that jar. Then he said, " Well, what's the point?" Somebody said, "Well, there are gaps, and if you work really hard you can always fit some more things into your life."
"No," he said, "that's not really the point. The point is this:
Put the Big Rocks in First

Setting priorities
Are
you unsure what is important to you? Think about what you would do if you only had one more year to live cant do everything:
Think
You
about what you would like to accomplish
Think
about what regrets you might have for not accomplishing something
Walk away with

Develop your personal and professional priorities Find and use a great calendar Develop plans annual, monthly, weekly
Walk away with

Note all deadlines on your plans Make a to do list daily Prioritize and re-prioritize your daily list Work on your top priorities first
Question Things
What is the objective? How will I know if Im successful? How will I be rewarded? Is this task something I want to do?
Question Things
Do I have the time to do it ? What have I got to lose ? Is there a better way to do it ? Should it even be done at all ? Will the world come to an end if ?
Be both efficient and effective

Efficiency
iscompleting a task with the least possible amount of wasted labor, cash, or time.
Effectiveness
isdoing what will make the
most difference. Too many people / organisations businesses spend lots of time making sure they are doing things right and not enough determining if they are doing the right things.
The four-quadrant TO DO List
Urgent Important Not Important
Not Urgent
1
3
2
4
Other Prioritization Tips

You dont have to do everything
everybody tells you to do.
You dont always have to do

everything yourself.
Yes, you have to please other

people. But you also have to please yourself.
Give Yourself Permission to Fail
Failure is okay, if...

If you have not failed, it means you have not risked, not challenged yourself.
STEP 2: SET GOALS FOR EACH PRIORITY
Set goals for each priority
You cant do everything: Think about what you would like to accomplish
Think about what regrets you might have for not accomplishing something
TM PROCESS : 2. SETTING GOALS
Personal priority: spend more time with family

Goal: Spend additional hour with family at dinner Goal: Spend one afternoon every two months with parents
Professional priority: achieve promotion Goal: Get >90% marks for Performance Assessment every year
Goal: Take one post-basic course within 5 years of service

STEP 3 : PLANNING
Plan for goal attainment

Planning is bringing the future into the present so you can do something about it now.
Alan Lakein
Failing to plan is planning to fail

TM PROCESS : 3. PLANNING
STRATEGIC PLANNING
If you dont know where youre going, any road will get you there!
If you dont know where youre going, how will you know when you get there?
Strategic planning solves these problems.

Is Strategic Planning the same as goals, or mission statements, or visions?

Sort of
A vision is

what you want your hospital to be future oriented un-achievable? has a lifetime of 5, or more years My vision Whats yours?
A mission is

what the institution does, for whom it does it, how it does it, and why. My mission. Whats yours?
Then set your goals
must be concrete
must be measurable
must be in writing
must be achievable
The Big Picture

Important to know when youve done all that you can. Dont schedule more than is humanly possible. Dont stress about things that you cant control. Keep the long term goals in mind. (The PhDs)
Obstacles to planning work

We often encounter a number of obstacles in planning our work:
Others plans and priorities Lack of solid planning skills Time required for good planning Pressure of other work
Obstacles to planning work

We often encounter a number of obstacles in planning our work:
Absences of examples, if the project is new Time wasters such as procrastination Interruptions
Try to anticipate obstacles, so you can work around them before they become problems.
Poor planning consequences

Despite obstacles we should make planning a priority in order to avoid:
Decreased productivity Dissatisfaction among co-workers Misunderstandings and confusion Pressure from others
Poor work quality, accidents, errors

Wasted time/resources
Planning, the starting point

For all major tasks you should consider:
Why is the job necessary?

Whats its purpose? achieve?
What goals do you want to When is best time of day or

schedule to do it?
Planning, the starting point

For all major tasks you should consider:
Where is the best location

to do it?
Who would produce best results?

Is training needed?
How should it be done

(traditional/ innovative)?
To Do Lists
Break things down into small steps

Do the ugliest thing first
The four-quadrant TO DO List
Urgent Important Not Important

Not Urgent
1
3
2
4
STEP 4: PLAN TO ALLOCATE TIME
Plan to allocate time
Visualize the end result: your goal

Estimate the time required
Break the whole into pieces

Develop a schedule
TM PROCESS : 4. ALLOCATE TIME
Plan to allocate time
Check your progress against your time estimate

Refine the schedule if needed Anticipate/allow for possible problems
TM PROCESS : 4. ALLOCATE TIME
PACING Athletes know the phenomenon of running with someone ahead of them to increase their times. The same effect can be achieved with working and completing tasks.
TM PROCESS : 4. ALLOCATE TIME : PACING
Because work expands or contracts to fit the time allotted, make pacing work for you by doing the following:
Estimate the time needed to

complete a task.
Subtract 15% from that estimate. Set a timer to help you reach
the goal of completing the task in reduced time.
TM PROCESS : 4. ALLOCATE TIME : PACING
STEP 5:
TIME MANAGEMENT TOOLS AND TECHNIQUES
Use to do lists for planning Create a time diary to track where your time actually goes Become aware of your external and internal timewasters and avoid them
Pulverize paperwork
TM PROCESS : 5. TOOLS AND TECHNIQUES
Eliminating things from your to do list
Whats the worst that can happen if I dont do this? Am I the only person who can do this? Must it be done now? Is there an easier way to do it?
TM PROCESS : 5. TOOLS AND TECHNIQUES : TO DO LIST
The to do list: a power tool
Use it as a master planning tool

Use annual, monthly, weekly
versions
Statistics prove youll be more

productive
The to do list: a power tool
Its a visual schedule

It acts as reminder
It gives direction
You get satisfaction when items are crossed off
Annual to do list
Your annual list should include:
Major recurring events/projects
Example: Annual events
Major new projects major/minor tasks

Example: New web site
Minor new projects major/minor tasks

Example: New committee, new newsletter
Monthly to do list
Your monthly list should include:
Regular reporting deadlines Example: monthly report
Publication due dates Example: quarterly journal printing Important standing meetings Example: monthly meeting
Monthly to do list
Your monthly list should include:
Project task deadlines Example: preparation of presentations Long-term follow-up ticklers Example: Event Calendar
Daily to do list
Your daily list should include: Meetings
Example: 9:30 a.m. staff meeting
Appointments
Example: 3:30 p.m. Accounts Officer
Follow-up phone/email
Example: Return call from XYZ at 9:45 a.m.
Short-term follow-up ticklers

Example: Check with Directors PA about
staff meeting minutes

Keep a diary
Still cant figure out where the times goes? Keep a diary for about two weeks:
Include personal time List time that was needed to do each task Prioritize what should have been done;
compare it to the actual work accomplished Analyze what can be cut/compressed Note time wasters
TM PROCESS : 5. TOOLS AND TECHNIQUES : DIARY
MICROSOFT OUTLOOK
TM PROCESS : 5. TOOLS AND TECHNIQUES : OTHERS
SCHEDULING AND TIMING
Making the Best Use Of Time

Decide that you dont have to
please everyone. Let godont be a perfectionist. Resist the temptation to do small, insignificant tasks too well. Outsource what you can.
TM ISSUES : SCHEDULING AND TIMING
Scheduling
Negotiate and manage realistic deadlines
Use available scheduling tools to best

effect
Structure in adequate time for all stages

of the work, then review and revise often
Check in with colleagues and seniors You are in charge (not the schedule)
Be Realistic

Examine your schedule. Be realistic about what you can accomplish. Dont try to juggle too many things.
Dont set yourself up for failure.
Scheduling Yourself
You dont find time for important things, you make it Everything you do is an opportunity cost Learn to say No
Timing
Knowing when not to work is as
important as knowing when to work.

Save the easiest tasks for the end of
the day.
Everyone has Good and Bad Times
Find your creative/thinking time. Defend it ruthlessly, spend it alone, maybe at home.
Find your dead time. Schedule meetings, phone calls, and mundane stuff during it.
Get The Most Out Of the First Two Hours of the Day
Dont eat breakfast at work. Dont schedule meetings for this time. Start with the most important work of the day. Do the things you dont want to do first.
Get things done

Allow for emergencies, dont overbook Schedule the most challenging tasks for when you are most alert Keep your goals in mind Evaluate your priorities continuously during the day and always work on the most important task first
Tick When I Should Tock?
Circadian Rhythms
Circadian rhythms are internal biological clocks that regulate many functions and activities, including sleep, temperature, metabolism, alertness, blood pressure, heart rate and hormone levels and immunities.
Circadian Rhythms
About every 24 hours our bodies

cycle through metabolic and chemical changes.
These Circadian Rhythms are Whether you are a Morning

Person or a Night Owl is determined by these cycles.
reset by sunlight each morning.
Maximize your Efficiency Work With Your Body Cycles - not Against Them
If we learn to listen to our bodies, we can
work with these natural rhythms instead of fighting them.
We can make more efficient use of our

time by scheduling certain activities at certain times of the day.
Cognitive Tasks : 8am - 12 noon* Cognitive, or mental, tasks such as reading, calculating, and problem solving are performed most efficiently in the morning.
*If you are a Night Owl, shift these times about 3-4 hours later in the day.
Short term memory : 6 am - 10 am Short term memory tasks such as last minute reviewing for tests are best performed early in the morning.
Long term memory : 1 pm - 4pm* Longer term Memory tasks such as memorizing speeches and information for application are best performed in the afternoon.
Manual Dexterity : 2 pm to 6 pm* You are most efficient at tasks involving the use of your hands such as keyboarding and carpentry in the afternoon and early evening.
Physical Workouts : 4 pm to 9 pm *
Because of Circadian Rhythms it is best to engage in physical activity in the evening when your large muscle coordination is at its peak.
Studies show you will perceive the workout to be easier in the evening.
Exercising about 5 hours before bedtime improves the quality of sleep.
GET ORGANISED
DO YOU LIKE THIS ???
TM ISSUES : GETTING ORGANISED
Why arent we organized?
It takes too much time. You dont know how. You want to do it perfectly.
The price of not being organized?
Missed deadlines. Overlooked opportunities. Wasted time. Lost customers due to poor or slow service. Wasted money.
Signs of Disorganization

Desk or office cluttered with papers, files and equipment. Poor or no filing system No follow-up system Dont know where to put the papers Procrastination - Its either the fear of failure or simple indecision.
Signs of Disorganization
Being reactive instead of proactive to the job or task at hand

(Waiting for something to happen instead of making something happen)
Unable to identify between the urgent, the important and the unnecessary
(A problem with prioritizing)
Clear Up The Clutter
A cluttered desk is a sign

of disorganization
The higher on the

organizational chart, the less cluttered the desk
Keep Clutter Out of Your Life

Managing Time More Productively
Keeps Clutter Out of Your Life

Mental Clutter-Things that occupy your
mind that should be released from it.

Eg. Things you should delegate to others.
Organize yourself
Keep an updated to do list, in priority order Deal with paperwork/e-mail once or treat it as a scheduled event Practice proper filing
Organize yourself
Use technology wisely Manage professional reading Organize your workspace (match
your own mental models) Use project management techniques Time shift
Using Your Calendar
Add a meeting as soon as you know about it. Write dates for follow-up on calendar.
Include personal deadlines.

Have one master calendar. If you use an electronic calendar, back it up regularly.
DELEGATING
No man is an island You can accomplish a lot more with help

TM ISSUES : DELEGATION
Consequences of not delegating Get bogged down in minor and routine tasks Constantly helping others with their work Feel its easier and faster to do it yourself
Tips
Dont delegate if you can
eliminate Delegate appropriately, gradually and strategically Give support and credit Time invested now has a future payoff DO NOT micromanage!
Delegation is not dumping

Grant authority with responsibility.
Concrete goal, deadline, and
consequences.
Treat your people well
Challenge People

People rise to the challenge: You should delegate until they complain Communication Must Be Clear: Get it in writing Give objectives, not procedures
Tell the relative importance of this task
COLLABORATION
Collaboration
Assigning/sharing workload Maximizing the strengths and
productivity of a team
TM ISSUES : COLLABORATION
Collaboration

Making good use of the ideas of others Asking for help when you need it Borrowing models and templates from other sources
TM ISSUES : COLLABORATION
DECISION MAKING
Decision making
It doesn't matter which side of the fence you get off on sometimes. What matters most is getting off. You cannot make progress without making decisions.
Jim Rohn
TM ISSUES : MAKING DECISION
Decision making
Make informed decisions DO make decisions Communicate effectively and clearly Use common sense
TM ISSUES : MAKING DECISION
LEARNING TO SAY NO
You Canand Should, Say No
People take advantage of you only with your permission.
TM ISSUES : LEARNING TO SAY NO
Learn to say NO
Recognize your limits Take time to think about it Be honest and vocal about why Offer to defer or take a turn next time Discuss workload with supervisor - suggest an alternate approach
Gentle Nos
Ill do it if nobody else steps forward or Ill be your deep fall back, but you have to keep searching. Argue for your limitations and sure enough theyre yours
Richard Bach
INTERRUPTIONS
Interruptions
6-9 minutes, 4-5 minute recovery five interruptions shoot an hour You must reduce frequency and length of interruptions (turn phone calls into e-mail)
TM ISSUES : INTERRUPTIONS
Interruptions

If no one asked questions, we wouldn't have jobs. Anticipate the most common questions. Try closing your door or arranging your office to discourage drop-ins. If all else fails, hide.
Managing interruptions
For crucial deadlines, make

yourself inaccessible
Schedule formal check-in

meetings
Managing interruptions
Schedule social time Be polite but direct Offer an alternate time Manage self-interruptions
Cutting Things Short

Im in the middle of something now Start with I only have 5 minutes you can always extend this Stand up, stroll to the door, complement, thank, shake hands Clock-watching; on wall behind them
PROCRASTINATION
Procrastination is the thief of time

Edward Young
TM ISSUES : PROCRASTINATION
Procrastination is the fear of success. People procrastinate because they are afraid of the success that they know will result if they move ahead now. Because success is heavy and carries a responsibility with it, it is much easier to procrastinate and live on the 'someday I'll' philosophy.
- Denis Waitley
Fear of Success and Failure

We procrastinate because we fear FAILURE.
It is easier to accept that we
failed because we didnt even attempt a project than to fail at doing the project.
Fear of Success and Failure

We procrastinate because we fear SUCCESS.
If I get all As this semester,
everyone will expect me to do the same next semester.

If I do an outstanding job on
this project, my boss will just pile on more work.

The Art of Procrastination

Art of Delaying the inevitable Where can you lose time?
Worrying about finishing on time.
Worrying about the final outcome.

Distractions. Doing unimportant, easy or trivial
stuff things first.

Why do we procrastinate?

Dont know where to start. To avoid an unpleasant task. Were afraid to fail. Waiting for more information. You may think if you put it off someone else will do it. Youre over-committed.
Procrastination: Do you suffer from it?

Reasons for procrastination: Fear Uncomfortable Lack of proper priorities Lack of direction/goals Lack of value clarification
Conquer Procrastination
The secret of getting ahead is getting started. The secret of getting started is breaking your complex overwhelming tasks into small manageable tasks, and then starting on the first one.
Mark Twain
Avoiding Procrastination
Remember !!
Doing things at the last minute is much more expensive than just before the last minute Deadlines are really important: establish them yourself! You do not work best under pressure.
To overcome procrastination:
List the things you have been avoiding. Prioritize them. Try to do at least one of them each day until you catch up.
Avoiding procrastination
Divide project into small, schedulable stages Do collaborative work Ask for help Dont be a perfectionist Take a break at the end
So. What To Do
ACT ON IT
DELEGATE IT FILE IT
THROW IT AWAY
If you are going to procrastinate, at least take the blame! Ive prepared my paper but I couldnt print it out as the files in my PC were deleted by viruses!! Im late to work because I couldnt find a parking space.
PAPERWORK
TOSS paperwork
Trim
Remove yourself from excess email, mail, memo, newsletter, and magazine routings
Outsource immediately
Throw it away, pass it on, put it in a tickler file
TM ISSUES : PAPERWORKS
TOSS paperwork
Save File things you must save immediately. Regularly compress and purge paper and electronic files. 80% of what you keep, youll never use again! Start Do it now. Set aside time daily to handle email and paperwork, then junk it, handle it, answer it, file it as you work through the pile
Paperwork
Clutter is death; it leads to thrashing. Keep desk clear: focus on one thing at a time A good file system is essential Touch each piece of paper once Touch each piece of email once; your inbox is not your TO DO list
Managing Your To-Read Pile
You will probably never be able to read everything you would like to read. Read with a pen in your hand. Scan. Share your reading with a friend. Keep a reading file.
Reading Pile
Only read something if youll be fired for not reading it Note that this refers to periodicals and routine reading, which is different than a research dig
MEETINGS
Average executive: > 40% of time Lock the door, unplug the phone Maximum of 1 hour
Prepare: there must be an agenda

1 minute minutes: an efficient way to keep track of decisions made in a meeting: who is responsible for what by when?
TM ISSUES : MEETINGS
Managing Meetings
Question the need and

frequency of meetings Shared agenda building (Only) the right participants Facilitate well
Managing Meetings
Keep minutes brief (a record of
the agenda + decisions + designated follow-up)
Maximize email collaboration,

document sharing, and work between meetings
Avoid meetings with time-wasting morons.
Make sure its a working meeting. Dont attend unless there is a set agenda. Can the problem be solved or decision reached without a meeting? Does the meeting have a set ending time?
TELEPHONE
Telephone

Keep calls short; stand during call Start by announcing goals for the call
Dont put your feet up

Have something in view that youre waiting to get to next
TM ISSUES : TELEPHONE
Telephone

When done, get off: I have staffs waiting If necessary, hang up while youre talking Group outgoing calls: just before lunch and 5pm
TM ISSUES : TELEPHONE
SUMMARY
Make your office comfortable for you, and optionally comfortable for others
SUMMARY
Artifacts for Staying on Track

SUMMARY
10 minutes a day for planning. Flexible scheduling Automated schedulers - Netscape Calendar, Microsoft Schedule, Outlook, Palm Pilot Pad of paper - Running to-do list, place for unloading. A watch
Developing The Habit

Takes Discipline and Practice to Have
Good Time Management Skills

Develop Skills Incrementally Start by developing a realistic schedule Build in reward system for finishing things
Over time, itll become second nature.
SUMMARY
Maximizing the fun parts

Choose work that you like Importance of humour Make the work as pleasant as
possible Rewarding yourself for reaching small and large goals
SUMMARY
Take care of yourself

Avoid burnout Take breaks and time off and dont compromise them Rewards for good work done Forgive mistakes.and learn from them
Play nice Use your common sense
SUMMARY

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Time Management

George Bernard Shaw (1856 1950)

Time is Life. It is irreversible and irreplaceable

To waste your time is to waste your life

Being successful doesnt make

you manage your time well

makes you successful

master your life

What Do We Do With Our Lives

What Do We Do With Our Lives

MYTHS ABOUT TIME

1. Myth: Time can be managed.

10. Myth: Get more done and youll be happier.

Myths of time management

Myths of time management

Myths of time management

THEORIES : THE 80/20 RULE

Why Time Management is Important

Bad time management = stress This is life advice

Formal theories of time management

the vital few and the trivial many

THEORIES : THE 80/20 RULE

Other Examples of Pareto in the workplace

THEORIES : THE 80/20 RULE

Other Examples of Pareto in the workplace

80% of staff headaches come from 20% of the employees

THEORIES : THE 80/20 RULE

Focusing on the right 20%

THEORIES : THE 80/20 RULE

The 80/20 Rule

THEORIES : THE 80/20 RULE

WHERE DID WE GO WRONG?

The Problem is Severe

The Problem is Severe

How We Waste Time

How We Waste Time

WHERE DID WE GO WRONG? : INTERNAL TIME WASTERS

Internal time wasters

WHERE DID WE GO WRONG? : INTERNAL TIME WASTERS

Internal time wasters

WHERE DID WE GO WRONG? : INTERNAL TIME WASTERS

Time Waste - Caused by Others

Confused chain of Authority

External time wasters

WHERE DID WE GO WRONG? : EXTERNAL TIME WASTERS

External time wasters

WHERE DID WE GO WRONG? : EXTERNAL TIME WASTERS

WHERE DID WE GO WRONG?

TIME MANAGEMENT ISSUES

Things they didnt (couldnt) teach us in school

Time Management Issues

Time Management Process

Time management process

Time management process

TM PROCESS STEP 1: SETTING PRIORITIES

Just because you can do something, doesnt mean you should.

Is The Jar Full?

Put the Big Rocks in First

about what you would like to accomplish

TM PROCESS : 1. SETTING PRIORITIES

Walk away with

TM PROCESS : 1. SETTING PRIORITIES