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WINNING WAYS TO SECURE MOSTI’S FUND

 
Date : 16 April 2012 (Monday)  Time : 8.00 A.M – 4.30 P.M Venue : Universiti Sains Malaysia,    Kubang Kerian   By : Y. Brs. Prof. Emeritus Dr. Ho Chee Cheong

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ScienceFund

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Outline of Presentation
 
• Definition and Objectives of ScienceFund • Scope of Funding • Research Priority Areas • Evaluation / Selection Criteria • Proposal Writing • Top Ten Reasons of Rejection • Frequently Asked Questions (FAQ)

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Definition of ScienceFund
Grant  provided  by  Government  to  carry  out  R&D  projects  that  can  contribute  to  the  discovery  of  new  ideas  and  the  advancement  of  knowledge  in  applied sciences,  focusing  on  high impact and  innovative  research.  

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Objectives of ScienceFund i. ii. and/or. 5 . to support research that can lead to the innovation of products or processes for  further  development  and commercialisation.  to  generate  new scientific knowledge and  strengthen national research capacity and capability.

6 .Scope of Funding ScienceFund  covers  preliminary  research  leading  to  laboratory  proof  of  concept  or  towards the development of new products or processes.00.000. Project Duration The project duration is up to 30 months. The quantum of fund approved  will be determined based on the merit of each application. Quantum of Funding      The quantum for each project is up to RM500.

Research Priority Areas Life Sciences Computer Sciences and Information & Communication Technology (ICT) Agriculture Sciences/Agricultural Engineering Environmental Sciences Advanced Materials Science Chemical Sciences Physical and Mathematical Sciences Engineering Medical and Health Sciences Social Sciences and Humanities 7 .

 technically feasible with achievable milestones. iv) High impact research: Clear and measureable expected output. 8 . and has the  potential for further development and commercialisation. ii) Research competence: The research team must have the  knowledge and competency to carry out the research successfully  to completion.Evaluation/Selection Criteria of the SCIFUND Project i) Scientific and technical merit: The project must be scientifically  sound. iii) Innovativeness of the research. outcome and impact in line with National Key Economic  Areas / National Key Result Areas (NKEA/NKRA).

Evaluation / Selection Criteria 1. NOT fundamental research 9 . NOT just development - must be applied research. Research - must be a research proposal.

Evaluation / Selection Criteria 2. if any - prior art search must be done to ensure the originality of the     proposal - Patent incentives tell it all ! 10 . inventive step and industrial application  - identify the patentability aspect of the research proposal. such as filing of a patent:   Newness. Novelty - the research proposal must be novel - may lead to the generation of new IP.

Evaluation / Selection Criteria 3. the objective of the project is to develop a thin-film solar cell for micro energy harvester.g. The expected harvested power level is 10 µW/cm2 - must be technically feasible  11 . Viability of Research Objectives - must be specific and  measurable e.

 new method/    technique - must reflect the output of an applied research with potential    industrial applications   e. solar-based energy harvester for microelectronic devices in aquaculture application 12 .g. Output Expected - Prototype. new/ improved process. patents.Evaluation / Selection Criteria 4.

Collaboration and Industry Linkages - Collaborators may be crucial in certain projects - Roles of collaborators must be clearly identified - Letter of Intent or MOA with collaborators must be submitted 13 .Evaluation / Selection Criteria 5.

Evaluation / Selection Criteria 6. Appropriateness of Research Methodology - Elaborate the research methodology in stages/ phases  - give details on the analytical techniques. design. and research  activities  - should make an attempt to compare the methodology with  alternative methods 14 .

  15 .Evaluation / Selection Criteria 7. Relevancy of Key Milestones - categorically quantify the various significant accomplishments  of the projects in phases  - the milestone should reflect the various major stages of  progress in the project. - must be at least 2 milestones per calendar year.

Evaluation / Selection Criteria 8. 16 . Commercialisation Potential - the research output MUST have the potential for further  development and commercialisation.

Evaluation / Selection Criteria 9. Cost Effectiveness - cost effectiveness of the research outcome /  proposed solution. 17 .

Project Risk - identify the Technical Risk. 18 .Evaluation / Selection Criteria 10. - suggest a risk mitigation plan if the risk is deemed high. Financial Risk and Timeline Risk     and justify accordingly.

 Re-submit  will be considered new application 19 .Evaluation / Selection Criteria Possible Outcomes of Evaluation (1) Recommended for Approval (2) Recommended for Rejection (WITH REASONS).

20 . Integrated fleet management system.   - The focus is more on application development/ integration  E.g.Top Ten Reasons of Rejection 1. Not a Research Project - The so-called proposed research is NOT a research and does   not fall under Research & Priority Area. online video game.

g. search engine 21 . Lack of Novelty - various similar works have been published.Top Ten Reasons of Rejection  2. - There are already such devices/ software applications in the   market that have same functionality - e.

Research Objective Not Clear - The research objective is too general with no details of goals  and specific objectives.Top Ten Reasons of Rejection 3. 22 .

Research Methodology Not Well Explained - Lack of proper detailing of research methodology and    approach.Top Ten Reasons of Rejection 4. 23 .

g. DDR SDRAM - crowded market. Technology Soon Becoming Obsolete - The technology proposed may become obsolete by the time     the research is done - e.Top Ten Reasons of Rejection 5. red ocean 24 .

Plagiarism - such dishonesty will never be condoned. 25 .Top Ten Reasons of Rejection 6.

Unclear Expected Output - The expected output of the project is inconsistent and puzzling 26 .Top Ten Reasons of Rejection 7.

Top Ten Reasons of Rejection 8. Little Commercialisation Prospect - The project has little prospect for further development and    commercialisation - Commercialisation potential not explained in the proposal. 27 .

Top Ten Reasons of Rejection 9. No Collaborator - Failed to identify a collaborator  (for certain projects whereby it    is critically important to have collaborators) 28 .

Top Ten Reasons of Rejection 10. Incomplete/ Empty CV 29 .

 - not eligibility criteria 30 . cost cutting. Localisation. no one  has done this in Malaysia.FAQ Question : Though similar research has been done elsewhere. I want to do it here to show that  Malaysia Boleh!! Will my application be considered ? Answer : No.

 We don’t look at your status. Evaluation is done purely  based on the research proposal 31 .FAQ Question : Do I stand a better chance to get the fund if I were to be a  Datuk or Professor ? Answer : No.

32 .FAQ Question : Is priority given to applications from IPTA over that from IPTS? Answer : No. It is immaterial where the applications come from.

FAQ Question : Is there any quota on the number ScienceFund a university/RI  may get ?  Answer : No.  33 .

 you are strongly encouraged to  finish your project in 18 months 34 . can I  apply for extension ? Answer : For projects in the ICT Cluster.FAQ Question : If I can’t finish my ScienceFund project in 30 months.

RM5000 for filing. and RM10000 for patent granted 35 .FAQ Question : How do I go about getting the allocation of IP incentives for  patent filing? Answer : Must budget in during submission of ScienceFund application  under Special Services (V 29000) :  IP incentives for Patent filing: RM500 for disclosure.

FAQ Question : Is there a limit to the number of patents that I can file in a  ScienceFund Project? Answer : No. 36 .

FAQ

Question : My project is novel but I don’t want to file for a patent. Is it ok ? 

Answer : Yes.

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FAQ
Question : My research proposal is novel, but lacks inventive step, and  thus can only have a Utility Innovation filed. Am I still qualified  for ScienceFund ?

Answer : It depends on other factors such as the commercialisation  potential of the research outcome

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FAQ

Question : If my application is rejected, can I make an appeal ?

Answer : Yes, but please make amendments according to the comments  given before resubmission.

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Pre Commercialisation Fund

TECHNOFUND

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  Outline of Presentation • • • • • • Definition and Objectives of TechnoFund Scope of Funding Research Priority Areas Approval Criteria Top Ten Reasons for Rejection Frequently Asked Question (FAQ) 41 .

The scheme provides funding for technology development. up to pre-commercialisation stage.Definition of TechnoFund TechnoFund is a grant scheme which aims to stimulate the growth and successful innovation of Malaysian enterprises by increasing the level of R&D and its commercialisation. with the commercial potential to create new businesses and generate economic wealth for the nation 42 .

to undertake market driven R&D towards commercialisation of R&D outputs. local companies and inventors to capitalise their intellectual work through intellectual property (IP) registration. 43 • • • . to encourage institutions. and to stimulate the growth and increase capability and capacity of Malaysian technology-based enterprises. Malaysian Government Research Institutes (GRI) and Institutions of Higher Learning (IHL) through both local and international collaborations.Objectives of TechnoFund • to undertake the development of new or cutting edge technologies or further develop/value add existing technologies/products in specific areas (Section 7) for the creation of new businesses and generation of economic wealth for Malaysia.

*Additional 6 months is permitted for application involving IP acquisition.Quantum of Funding RM1.5 – RM3.0 million Project Duration The project duration is up to 30 months*. 44 .

Technology and Innovation (STI) Agencies. • Institutions of Higher Learning. 45 . • Research Institutes.ELIGIBLE APPLICANTS Eligible applicants can be researchers and other individuals from: • Small and Medium Enterprises. and • Science.

• The project leader and team members must be competent to undertake the proposed project.00. • Applicant or collaborator under the small and medium company category must have minimum paid up capital in cash of RM10. Department or Agency other than MOSTI. and 46 2.Eligibility Criteria • All categories of companies must have a minimum of 51% equity held by Malaysians. responsibility or portfolio of certain Ministry.000. projects under the scope. applications from Research Institutes with internal research funding such . processes and services. • The following are not eligible for funding under the Pre Commercialisation Fund (TechnoFund): 1. However. under liquidation or placed under receivership • The proposed project must contain elements of technological innovation leading to commercialisation of innovative products. • None of the company directors or project team members have been convicted of any fraudulent activities or the company been declared bankrupt. • The proposed project should be in the pre commercialisation stage with established Proof of Concept (POC). start-up companies are exempted from this stipulation but must provide justification and supporting documents on the ability to sustain itself. The resume and supporting documents of the project leader and each project team member must also be submitted.

the acquisition of technology (foreign and/ or local). 1. pre-clinical testing/clinical testing/field trials 47 . and 2. applicants shall provide details of the technology to be acquired. the up-scaling of laboratory-scale prototype or the development of commercial ready prototype. Applicants should provide the acquisition agreement or if such an agreement is not in place.Scope of Funding 1.

regulatory and standards compliance. IP Preparation and Registration in Malaysia only (excluding maintenance). 48 .existing and new IP. ii. vi. iv. technology / IP acquisition (if applicable). and viii. pilot plant/ prototype – equipment and supporting infrastructure which is directly related to the pilot plant.The funding can be used for the following: i. raw materials/consumables. market testing / assessment and/or evaluation. v. contract expenditure applicable to IHLs and GRIs only (research assistant). vii. iii. expenditure for services (consultancy/ testing) not exceeding 20% of project cost.

and 10. 4. 8. Social Sciences and Humanities. Chemical Sciences. Physical and Mathematical Sciences. Life Sciences. 9. 2. Advanced Materials Science. 49 . Engineering. Agriculture Sciences / Agricultural Engineering.Research Priority Areas 1. 7. 6. Computer Sciences and Information and Communication Technology (ICT). Medical and Health Sciences. Environmental Sciences. 3. 5.

Approval Criteria of the TechnoFund Project Novelty Project proposal must be able to show the uniqueness and the novelty aspect of their technology/product in terms of new product. new technique. and/or patentable. 50 . new process.1. Applicant must conduct a Prior Art Search to verify on the patentability aspect. additional application. modification of existing product/process. cutting edge technology.

as well as provide feedback for budgeting. Laboratory Proof of Concept (POC) Evaluation of the Proof of Concept will be made to establish viability. 3. Technical Feasibility The applicant will be evaluated with respect to the applicant’s ability to successfully complete the project within the stipulated time. 51 . technical issues and overall direction.Approval Criteria of the Project 2.

Competency of the Project Team -Project teams should consist of qualified and competent members with respect to technical and commercialisation aspects.Approval Criteria of the Project 4. -Core business of applicant must be related to area of research. -Roles and responsibilities of collaborators involved in the project should be clearly defined. -Project leader must be technically fluent & competent in the related project. 52 . -Involvement of consultants in the project should be justified and with details submitted. -Each member of the team should provide CV clearly stating their previous research as well as highlighting significant successes.

Credibility of Project Proposal The project proposal must be clear. 6. 53 . Appropriateness of Methodology The applicant should provide sufficient information (clear sequence of stages & phases of the proposed methodology) for the evaluator to determine whether the chosen methodology (new or established methods/techniques) is appropriate to achieve the project objectives.Approval Criteria of the Project 5. accurate and consistent with the objectives of the Pre Commercialisation Fund (TechnoFund). The proposal must also have milestones and project activities that can be completed within the agreed time frame.

54 . 8. market size and able to demonstrate its potential for commercialisation of new/innovative technologies and/or new IPs derived from the project. Financial Capability Applicants should show proof of financial capability to finance any portion of project cost not funded by Pre Commercialisation Fund (TechnoFund).Approval Criteria of the Project 7. Deliverables The applicant should be able to indicate clearly the type of output expected.

55 .Approval Criteria of the Project 9. Risk The applicant must state the possible risks (technology risk. all the relevant documents of the Pre Commercialisation Fund (TechnoFund) guideline must be included in the project proposals for evaluation. As for purchase of equipment and acquisition of services. financial risk and time risk) that may affect the implementation or completion of the project. Projection of the Project Costs Detailed projection of the project costs must be provided. 10.

Others The applicant and collaborator(s) must fulfill other conditions stipulated under the guidelines and policies of the Pre Commercialisation Fund (TechnoFund). 56 .Approval Criteria of the Project 11.

There is no novelty in the technology presented. No Proof of Concept (POC) and weak of methodology. 2. The project proposed is a common technology and has no value added aspect. 57 . The main purpose of the project is to buy equipment and provide services. and 10. No element of R&D and technology development have been carried out. The project is already successful and in the commercialisation stage. 5. Weak project team. 7. 9. 4. Business model is not clear. 8.Top Ten Reasons of Rejection 1. 6. Project already exist in market. Proposal is still in the idea stages only. 3. The project is just to assemble commercial components.

How can we proceed? In your application. Pre Commercialisation Fund is to be used for development purposes only.FAQ 1. We are a newly established company. Salary comes under operational costs and should be borne by the entity. Can we use the fund to pay for employees salaries? No. please specify the document in question and provide specific reasons for its unavailability. 58 . this rule does not apply to the required fields in the application forms itself. Due to that nature. However. Kindly also refer to the Pre Commercialisation Fund Guideline. we are unable to provide certain documents that are required in the proposal form’s checklist. 2.

MOSTI will identify the recommended amount to be reimbursed according to the physical progress and financial performance of the project. hence. including requires entity to repay the grant. however. i. payment will be made in stages as agreed in the agreement. if the entity fails to abide the fund agreement and guidelines. 59 . However. Initial payment will be made upon the return of signed duty-stamped agreement and subsequent payment will be on reimbursable basis upon completion of each milestones.FAQ 3. Are we required to pay back the money once the project is completed? Pre Commercialisation Fund is a 100% grant given to qualified applicants. MOSTI could take necessary action according to the agreement. Once the project is approved. no repayment is needed.e. are we entitled to receive the entire approved amount? Entity is entitled to claim the entire approved amount. 4.

FAQ 5. 60 . Can we apply for extension of project completion date? Yes with reasons and strong justifications. The cluster has the rights to disallow time extensions if the justifications are not strong or raise any doubts.

Pre Commercialisation Fund INNOFUND  Enterprise Innovation Fund  Community Innovation Fund   61 .

Outline of Presentation    Introduction and Objectives of InnoFund Eligible Applicant  Scope of Funding  Research Priority Areas  Approval Criterias  Main Reasons of Rejections FAQ 62 .

fusion or integration of technologies that lead to new products. the Government initiated the Innovation Fund. Realising the importance of innovation for wealth creation and social well-being. processes or systems by which value can be created for customers.   63 .Introduction of InnoFund Innovation contributes to productivity. processes or services or the refinement of existing technologies with improved value enhanced efficiency or cost reduction. economic growth and societal wellness. businesses and society. The final result of innovation is new products. It can be the recombination.

individuals in innovative activities and encourage technological innovation of new or existing products.Objectives of InnoFund Enterprise Innovation Fund  (EIF) The Enterprise Innovation Fund is to increase the participation of micro-businesses. process or services for commercialisation. 64 . processes or services that improve the socio-economic standing and quality of life of the community. Community Innovation Fund (CIF) The Community Innovation Fund is to assist community groups in translating knowledge and ideas into products.

Eligible Applicant Eligible Applicant Enterprise Community Innovation Fund Innovation Fund √ √ √ √ √ √ √ Individual Sole Proprietor Micro Companies Small Companies Registered Associations/ NGOs Registered Cooperatives Community Group 65 .

IP Preparation and Registration in Malaysia only (excluding maintenance). Pre-Clinical/Clinical Trial / Field Trials (if applicable). Regulatory and Standard Compliance. Market Testing. Expenditure for Services not exceeding 40% of project cost (consultancy/ testing) Raw materials 66 .Scope of Funding Funding Components Enterpris Communi e ty InnoFund InnoFund √ √ √ √  √ √ √ √ √ √ √ √ √ • • • • • • • Specialised Equipment.

Construction of new infrastructure. Utilities. Salary or allowances of any personnel employed by the applicant . However. 67 . infrastructure renovation is permitted if critical to the project and verified by authorised bodies. vehicles and furniture. and Collateral or loan for any purpose. Travelling costs.The funding DOES NOT COVER the following items: Purchase or rental of non-critical assets such as building.

000.Quantum of Funding and Project Duration Type of Fund Duration (maximum ) 12 months Entity Maximum Quantum (RM) 50.00 68 .000.00 Enterprise InnoFund Enterprise Innovation Fund Community InnoFund Community 18 months Innovation Fund Individual / Sole proprietor Micro/ Small Companies As listed 500.000.00 500.

Research Priority Areas •Life Sciences •Computer Sciences and Information & Communication Technology (ICT) •Agriculture Sciences/Agricultural Engineering •Environmental Sciences •Advanced Materials Science •Chemical Sciences •Physical and Mathematical Sciences •Engineering •Medical and Health Sciences •Social Sciences and Humanities 69 .

Applicant must conduct a Prior Art Search to verify on the patentability aspect. It must have achievable milestones and methodologies that can be completed within the agreed time frame. •Societal benefits (only applicable to Community InnoFund) The project proposals must clearly describe the socio-economic benefits to the community.•Innovativeness of the project proposals (only applicable to Enterprise InnoFund) Project proposals must indicate whether it is recombination. 70 Approval Criteria . The proposals must also describe the community chosen and their involvement in the project. fusion. integration. •Credibility of project proposal The project proposal must be clear. replication or refinement of existing technologies with improved value. accurate and consistent with the objectives of the Pre-Commercialisation Fund (InnoFund). enhanced efficiency or cost reduction.

  71 . Each phase or step should be explained clearly. The methodology should outline the sequence of proposed actions and identify these actions as numbered stages.Approval Criteria •Appropriateness of methodology The applicant must provide sufficient information or evidence on the appropriateness of the chosen methodology (new or established methods/techniques). steps and phases.   •Appropriateness of milestones The proposed milestones must be appropriate and consistent with the project objectives and activities. Other considerations include the feasibility of the project to be accomplished within the specified time frame and resources available.

Involvement of consultants in the project should be justified and with details submitted. and Each member of the team should provide their CV clearly stating their previous research and highlighting significant successes.Approval Criteria   •Competency of the Project Team Project teams should consist of qualified and technically competent members with respect to technical and commercialisation aspects. Roles and responsibility of collaborators involved in the project should be clearly defined. 72 .

Approval (only applicable to Criteria •Commercialisation Prospect Enterprise InnoFund) The applicant should be able to indicate clearly the type of output expected and able to demonstrate potential for commercialisation of new or innovative technologies.   •Financial Capability Applicants should show proof of financial capability to finance any portion of project cost not funded by InnoFund. 73 .   •Sustainability The project proposal must provide evidence that the project can be sustained beyond the funding duration.   •Risk The applicant must state the possible risks (technology risk. financial risk and time risk) that may affect the implementation or completion of the project.

not 74 . No innovation and novelty of the proposed project. 3. Project with no commercialisation or commercialisation stage. 5. Prior art search was not conducted. Idea of the development project supported with substantive data. potential already of in 4. Project beyond pre-commercialisation stage. 2.Main Reasons of Rejection 1.

7. 75 . Purpose of project for commercialisation production or expansion of business.Main Reasons of Rejection 6. Business model was not properly and clearly prepared to support the project and sustainability of the project. 8. Project substantially similar to project that was previously approved and completed. 9. Applicant lack of expertise and solely dependent on the consultant for the implementation of project.

However. How can we proceed?   In your application. Due to that nature. 76 . this rule does not apply to the application forms and the particulars required in the proposal itself. We are a newly established company. we are unable to provide certain documents that are required in the guideline.FAQ 1. please specify the document in question and provide specific reasons for its unavailability.

Salary comes under operational costs and should be borne by the entity.   77 . InnoFund is only to be used for development purposes.FAQ 2. Can we use the fund to pay for employees salaries?   No.

78 . the recipient is not required to reimburse the allocation that was granted to them. the   Are we required to pay back the money once project is complete? If MOSTI believes that the project is successfully completed. However. the failure of the applicant to abide by the particulars of the agreement could lead to compulsory repayment. the amount of which will be determined by MOSTI.FAQ   3.

  79 . workshop or road shows. talks. workshop or road shows is not considered as innovative as it is a widely adopted approach for awareness programs. talks. Are we eligible for InnoFund?   Program that solely consists of seminar.FAQ 4. Our project is an awareness program in the form of seminar.

Subsequent payment is made upon the recommendation of the Project Management Team (PMT). depending on the achievement of agreed milestone. 80 .FAQ   5.   How and when will payment be made? The disbursement of allocation is made in stages and could be made via cheque or Electronic Fund Transfer (EFT). The initial payment will be made upon the return of a signed duty-stamped agreement.

FAQ 6. This evaluation could be done in the form of presentation or site-visit depending on the scope of the milestone. How and when will the monitoring be conducted?   Fund recipients are required to submit milestone and financial report according to the schedule stated in the agreement. The PMT will then assess and verify the milestone achievement to determine whether subsequent disbursement should be made. 81 .

as per the criteria.FAQ 7. the final allocation for that purpose must not exceed 40%. if a set amount of allocation is to be transferred as expenditure for equipment.: consumables) to be used for other purposes (i.e: equipment)?   Yes. Can we transfer the allocation that has been approved for a specific expenditure (i. but subject to MOSTI’s approval. The transfer must still be within the scope of funding and does not contravene established criteria.   82 .e. For example.

83 . Successful registration is to be informed to the Innofund Secretariat for documentation purposes.   What about intellectual property? End product developed under Innofund is encouraged to be patented and registered.FAQ 8.

especially in the technical aspects of the project.9. I have submitted all the necessary documents required inFAQ the guideline. the information stated in the proposals might still require some corroboration. Why is that?   Although you have submitted all the documents requested. but I was still asked for additional documents. In some cases. the evaluation panel might feel that further elaboration is required. 84 .

 MOSTI research must be done in  malaysia (not overseas). Resubmit and  evaluated as a new proposal/application. 85 . 12. Rejected with reasons.10. IP/Patents belong to the PI/IPTA 11.