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WELCOME

FOR
ERP
SOFTWARE
PRESENTATION

1 OF 175
Request

• Due to enterprise wide nature of


DNS this presentation is not
meant for only a particular
department, therefore we
strongly suggest that all
department heads are present
during this presentation
• This presentation is for about
two hours. So please schedule
everyone's time accordingly, as it
is best understood without
interruptions
2 OF 175
We bring 32 years of IT experience
in
business automation
• Traditional accounting packages are
‘Financial reports-centric’. They are
primarily designed to inform
management of a company’s
financial condition long after it has
conducted its business.
• On the other hand, DNS Adopts a
day-to-day perspective. It provides
strategic information and tools in
REAL TIME. When you need it the
most.
3 OF 175
DNS ERP is the proven solution for the
following questions

• Do you get information when you want?


• Do you have islands of information?
• Is stores-in-charge able to give you correct
quantity of raw material in stock, as of now?
• Is purchase order linked to material inwards?
• Is inventory and accounts integrated?

~~~ /DNS ERP SOFTWARE/ ~~~


Because you have
islands of
information
Why ERP

~~~ /DNS ERP SOFTWARE/ ~~~


Why ERP ?

Because organization has computers


but, do not get real time information
Because information is scattered like
islands
The business processes are not linked

• Solution
Install a Server computer and ERP
Software to manage the business
efficiently

~~~ /DNS ERP SOFTWARE/ ~~~


• SERVER IS
Client / Server architecture ALWAYS ON
• ALL DATA IS
SAVED ON
THE SERVER
• USER
CANNOT
SAVE
Server computer TRANSACTIO
NS ON THE
LOCAL HARD
DRIVE
•C:\NOT
USED

USERS COMPUTERS ARE CALLED


CLIENT PC
7

~~~ /DNS ERP SOFTWARE/ ~~~


ERP DEFINITION
Enterprise Resource
Planning software is
fully integrated business
management software,
to link business
processes automatically,
and give real time
information to authorized
user, to facilitate and
accelerate the decision
making process.

~~~ /DNS ERP SOFTWARE/ ~~~


Seamless Integration of ERP modules

SECURITY CRM
VAT COST SHEET
ISO / Q C ESTIMATE

Sub-Contractor Order
LOCAL PAYROLL
PURCHASE Accounts OUT fulfillment

HR

Import BOM EXPORT


Purchase SUB-
Production CONTRACTO
R IN

Material PLANT Automatic After Sales


Multi- Service
Managemen MAINTENANC E-Mail
location E
t Send /
Receive data
Alerts
Resource Sales &
MRP Distribution
Matrix
EXCISE E-Business

~~~ /DNS ERP SOFTWARE/ ~~~


ERP helps in decision making
• Paper – paper everywhere, not information

Data Overload

DNS ERP DNS USER


Gives MIS
That can be gets Useful
filtered
By user Knowledge

Data Mining in Pharma


Industry 10

~~~ /DNS ERP SOFTWARE/ ~~~


ERP IS SUITABLE FOR VARIOUS BUSINESS AND INDUSTRY

• THERE ARE TWO KINDS


OF MANUFACTURERS
– MAKE TO STOCK
• STANDARD
PRODUCTS
– MAKE TO ORDER
• ORIGINAL
EQUIPMENT
MANUFACTURER
(OEM) SUPPLY
• MECHANICAL /
ELECTRICAL /
ENGINEERING COMPANIES
11

~~~ /DNS ERP SOFTWARE/ ~~~


MAKE TO STOCK EXAMPLES

Mass production / Discreet


products
• Standard industrial items
– E.G. Fire fighting
system
• CONSUMER GOODS
(FMCG)
• SALES THROUGH
DEALERS /
DISTRIBUTORS
– Toys and Games

12

~~~ /DNS ERP SOFTWARE/ ~~~


FOR EXAMPLE
ERP IS ALREADY HELPING THE FOLLOWING ENTERPRISES
IN BUSINESS MANAGEMENT
• SAFETY VALVES
• INDUSTRIAL SPRINGS
• CORRUGATED BOX
• CHEMICAL
MANUFACTURING
– INDUSTRIAL RESINS
– BLUE PIGMENT
CHEMICAL
• ELECTRONICS
• SPM – SPECIAL PURPOSE
MACHINE

13

~~~ /DNS ERP SOFTWARE/ ~~~


FOR EXAMPLE
DNS IS ALREADY HELPING THE FOLLOWING ENTERPRISES
IN BUSINESS MANAGEMENT

• FOOD PROCESSING
– PICKLE
• SURGICAL
INSTRUMENTS
• INTRAOCULAR LENS
• CNC MACHINING (FOR)
AUTOMOBILE
MANUFACTURER

14

~~~ /DNS ERP SOFTWARE/ ~~~


FOR EXAMPLE
ERP IS ALREADY HELPING THE FOLLOWING ENTERPRISES
IN BUSINESS MANAGEMENT

FOOD PROCESSING
– PICKLE /SPICES
SURGICAL INSTRUMENTS
• INTRAOCULAR LENS
• CNC MACHINING (FOR)
AUTOMOBILE MANUFACTURER

VADA PAV
MAKING AND
SELLING
COMPANY
•SUPPLY
CHAIN
MANAGEMENT
AND
FRANCHISEE
MANAGEMENT 15

~~~ /DNS ERP SOFTWARE/ ~~~


DNS SUCCESS STORY IN SME

16

~~~ /DNS ERP SOFTWARE/ ~~~


FOR EXAMPLE
ERP IS ALREADY HELPING THE FOLLOWING ENTERPRISES
IN BUSINESS MANAGEMENT

• UPS / INVERTER MANUFACTURING


• CONSTRUCTION INDUSTRY
– GLASS WINDOWS AND
SHUTTERS

17

~~~ /DNS ERP SOFTWARE/ ~~~


Letter of satisfaction

• It is difficult, though not


impossible, to satisfy an ERP
customer, let alone recommend
• We have received a letter of
satisfaction and recommendation
from Action Medical Marketing

18

~~~ /DNS ERP SOFTWARE/ ~~~


From Action Medical Marketing

“We recommend to the


management of any
growth-oriented company
to consider implementing
DNS in their organization
as it offers one time
investment and a long-
term benefit…..” MR. SHAH,
M.D.
AMM

19

~~~ /DNS ERP SOFTWARE/ ~~~


LITEL – LEADERS IN INFRARED HEATING SYSTEMS

Working with the DNS ERP team required


priority assigning, real-time information
capturing and then training Litel
employees at all levels so as to
understand and feel confident in using the
system. This is happening effectively
today…. It has provided online operations
through computers, in all aspects of
business and is expected to contribute to
increased profitability and a better
reputation in the ever changing global
market.
Managing
Director

20

~~~ /DNS ERP SOFTWARE/ ~~~


"...ERP software is quite robust
and has immensely helped us to
take care of our entire business
functions. Our staff has taken a
liking to the software and has
adapted themselves very
well...While we started off with
the inventory module, DNS has
also successfully implemented all
the other modules such sales,
purchases, BOM, MRP, Accounts…”
Mr. Surinder Agarwal, M. D.
Care Pack Pvt. Ltd.

DNS ERP
SATISFIED USER

21 OF 175
“Now I can go home at six o’clock”
Mr. Sanjay Belhe - Director, Protocontrol

A happy
DNS
User

22

~~~ /DNS ERP SOFTWARE/ ~~~


Scope of ERP software
Vendor in India

Local Purchase Location


Transactions One

• RAW MATERIAL

FOREIGN • BOUGHT OUT ITEMS


SUPPLIER

Import Purchase • CONSUMABLES


Transactions
$$

Location
Third Party Two
23

~~~ /DNS ERP SOFTWARE/ ~~~


Scope of ERP software

Location Customers in India


One
• PRODUCT 1
• GROUP 1 Customer
• ITEM 1 Transactions
• ITEM 2
Export Customer
• PRODUCT 2
• GROUP 2 $$
• ITEM 3
• ITEM 4

Customer
Location Labor Bill
Two 24

~~~ /DNS ERP SOFTWARE/ ~~~


DNS ERP SOLUTION GIVES COMPETITIVE ADVANTAGE

25

~~~ /DNS ERP SOFTWARE/ ~~~


E.G. FURNITURE MADE AS PER ORDER

STANDARD
PRODUCTS –
YET TAILORE
D
AS PER
CUSTOMERS
REQUIREMEN
TS
26
DNS FOR MADE TO STOCK AS WELL AS MADE TO ORDER
~~~ /DNS ERP SOFTWARE/ ~~~
FOR EXAMPLE
IR OVEN MADE FOR HYUNDAI CAR

27

~~~ /DNS ERP SOFTWARE/ ~~~


SECURITY

28

~~~ /DNS ERP SOFTWARE/ ~~~


ERP is a multi-user software

29

~~~ /DNS ERP SOFTWARE/ ~~~


Meeting the Business Needs

• Presenting a CASE
STUDIES Vendor
• To illustrate various
modules we have taken Customer
two examples
– of a company
Sub-contractor ERP
manufacturing BALL
PEN and
– of a company
manufacturing Bank
PERSONAL COMPUTERS
• Let us understand the
complete business cycle……
….. Transaction Flow

30

~~~ /DNS ERP SOFTWARE/ ~~~


BILL OF MATERIALS

BOM

31

~~~ /DNS ERP SOFTWARE/ ~~~


The BALL PEN MANUFACTURING
Company & its business

Manufacture PEN
• Assumptions for the purpose of this case study:
• FINISHED GOODS (FATHER ITEM) = BALL PEN
• CHILD ITEMS = REFILL, CAP AND BODY
• ASSEMBLY IS CARRIED OUT IN SHOP FLOOR
• PRINTING OF NAME IS DONE AT PRINTER’S LOCATION (THIRD
PARTY)

32

~~~ /DNS ERP SOFTWARE/ ~~~


The BALL PEN MANUFACTURING
Company & its business

Manufacture PEN
• Assumptions for the purpose of this case study:

• THE COMPANY IS PURCHASING READY MATERIAL FROM


VENDORS, SUCH AS REFILL, CAP AND BODY
• BLUE COLOR BALL PEN
• RED COLOR BALL PEN – THIS HAS RED COLOR REFILL, BUT
CAP AND BODY IS SAME

33

~~~ /DNS ERP SOFTWARE/ ~~~


B.O.M

BALL PEN MANUFACTURING COMPANY


BOM shows relationship between
father item and child item/s
Finished Goods

BALL
LY PEN CUSTOMER
B
S EM
AS

CCI
1 X BLUE CHALLAN CUM INVOICE
REFILL
1 X CAP
1X
BODY

Child items and


BOUGHT OUT ITEMS
quantity -
Material given
out for
ASSEMBLY 34

~~~ /DNS ERP SOFTWARE/ ~~~


The Company & its business

Manufacture Computers
• Assumptions for the purpose of this case study:
• Some Raw Material / Components are bought out items
• Cabinets are manufactured in-house using
– 2 Machines
• 1 Machine for Cutting the metal sheet
• 1 Machine for Bending the metal sheet
– 2 Operators
• 1 Person for Cutting the metal sheet
• 1 Person for Bending the metal sheet
• Since there is no ‘wave soldering machine’ the soldering work is
subcontracted - ‘Subcontractor OUT’
– Mother boards are manufactured by sub-contractor
• 3 Processes
• Bending process
• Cutting process
• Soldering process
• Finally PC is ‘assembled’ in-house

35

~~~ /DNS ERP SOFTWARE/ ~~~


B.O.M Overhead
F= Finished Produc
EXAMPLE OF A PC SA1 = SUB @ Rs. 200 per piece PC
ASSEMBLY
Sale@40,000

Cost of Mother board


220
GM=8,
(10*1000)+700+80=10,780
CPU
Mother- @10,780 1 1
T
Case
tor
OU board @ 8,000
ra c 0 FACTORY
o nt 1 , 00 MADE
bc @
Su 10X
Monitor
Labor @ Rs. 80
1 MB(10,780)+Cabinet(1,000)+
Processor per piece
1 Monitor(8,000)+KB(1,500) 1
IC @ 700 +Mouse(1,000)+SMPS(1,500)+ @ 1,500
@1,000 HDD(7,000)+FDD(800)
PCB
+OH(200)=31,780
Material
= Total Cost Key
given out Cabinet
for
hop 1 board
Soldering S
n e
hi Overhead @ 1,000
ac Bending @ 400
M 1
+ 1 1
n
io e Mouse
t @ 800
Cutting s p
a
er chin tor @ 1,500 @ 7,000
e O ma era
s
es
p
+O
r oc SMPS HDD DVD
P
SHEET 2 K.G.
36 S
U T ITEM
@ 600 O
GHT
~~~ /DNS ERP SOFTWARE/ ~~~ BOU
BILL OF MATERIALS (BOM) IS USED IN
1. MRP – MATERIAL REQUIREMENT PLANNING
2. CREATING THE WORK ORDER (JOB CARD)
AUTOMATICALLY

4. COST SHEET
5. BOM CAN BE USED FOR STORES ISSUE TO SHOP
FLOOR
– MATERIAL ISSUE NOTE (MIN) LINK TO BOM FOR
STORES ISSUE TO SHOP FLOOR. MATERIAL IS
CONSUMED AT STORES LOCATION.
– OR STOCK TRANSFER CHALLAN (STC) LINK TO
WORK ORDER FOR STORES ISSUE TO SHOP
FLOOR – (RECOMMENDED) -> PRODUCTION
ENTRY WILL CONSUME THE MATERIAL FROM SHOP
FLOOR
6. PRODUCTION ENTRY – TO CONSUME RAW MATERIAL

37

~~~ /DNS ERP SOFTWARE/ ~~~


BILL OF MATERIAL
FATHER ITEMS –
CHILD ITEMS –
FACTORY MADE + BOUGHT OUT FACTORY MADE

FATHER ITEMS
SHOWN IN BOLD

E T O M A K E
I N T E RF A C
D R O P
DRAG & BOM
38

~~~ /DNS ERP SOFTWARE/ ~~~


PRODUCTION MODULE:
CONSUMPTION BASED ON BOM

39

~~~ /DNS ERP SOFTWARE/ ~~~


VALVE MANUFACTURING -BILL OF MATERIAL

40

~~~ /DNS ERP SOFTWARE/ ~~~


PCB MANUFACTURING -BILL OF MATERIAL

41

~~~ /DNS ERP SOFTWARE/ ~~~


BILL OF MATERIAL – RESINS [CHEMICALS]

42

~~~ /DNS ERP SOFTWARE/ ~~~


BILL OF MATERIAL - PICKLE

43

~~~ /DNS ERP SOFTWARE/ ~~~


BILL OF MATERIALS FOR TOYS

44

~~~ /DNS ERP SOFTWARE/ ~~~


BOM

45

~~~ /DNS ERP SOFTWARE/ ~~~


BOM of discreet industrial product – Safety Valve

46

~~~ /DNS ERP SOFTWARE/ ~~~


BOM of Glass Window – Construction industry

47

~~~ /DNS ERP SOFTWARE/ ~~~


BOM of industrial spring – OEM

48

~~~ /DNS ERP SOFTWARE/ ~~~


BOM example of a chemical manufacturing
company -Pigment

49

~~~ /DNS ERP SOFTWARE/ ~~~


SALES

CRM

SALES &
DISTRIBUTION

EXPORT

50

~~~ /DNS ERP SOFTWARE/ ~~~


ABC MANUFACTURING Co.
Sales Enq.
Enquiry
Received Sales Quot.
Rejection
from
LOCATION Customer.

Order Receipt
QC information
ORI
Customer’s
SHOP
QC

PO is
FLOOR
F.G.
STORES STORES
received
Bought PRODUCTION
Out RM
(PROCESS +VALUE)
SUB-CONTRACTOR

STORES REPAIRS

Machine location
OPERATIONS
CAPTIVE
CAPITALIZATION

TP SC IN Location
Fixed
Assets
Supplier
Machine

Location
CASH /
BANK
51

~~~ /DNS ERP SOFTWARE/ ~~~


CUSTOMER MASTER

52

~~~ /DNS ERP SOFTWARE/ ~~~


Multiple Contact Names

* Means mandatory fields

53

~~~ /DNS ERP SOFTWARE/ ~~~


MARKETING OR ORDER FULFILLMENT
Presale Module

BASED ON
Enquiry BOM MASTER
-

Costing /
Estimate
Automation

Quotation ORI or
-
Internal ORI
(OA)

54

~~~ /DNS ERP SOFTWARE/ ~~~


MARKETING OR ORDER FULFILLMENT
Presale module and sales accounting is integrated

Enquiry BASED ON
BOM MASTER
-

Costing /
Estimate
Automation PROFORMA
INVOICE
-

AL
ON
-
O PTI
Quotation

ORI or -
INVOICE MONEY
Internal
RECEIPT
ORI -
(OA)

55

~~~ /DNS ERP SOFTWARE/ ~~~


PRODUCTION CORPORATE
OFFICE
BASED ON
IPT
ORDER RECE
(ORI) PRODUCTION / STORES
INFORMATION
RECEIVES WO BASED ON ORI
FROM MRP H. O.

CU
STO
ME
R
REJECTION
LOCATION
SHOP FLOOR FINISHED
STORES LOCATION GOODS
HOLD
PE or PS will produce FG LOCATION
LOCATION
LOCATION

VENDOR
FACTORY SCRAP
LOCATION

MATERIA
LOCATIO L MOVEMENT
THIRD PARTY N WISE T
BY DNS E RACKING
RP
56

~~~ /DNS ERP SOFTWARE/ ~~~


ORI

• TRIGGER FOR ALL ACTIVITIES


– PURCHASE
– MATERIAL ISSUE
– SHIPPING
•Tax Invoice

57

~~~ /DNS ERP SOFTWARE/ ~~~


Presale Module (Cont..)

58

~~~ /DNS ERP SOFTWARE/ ~~~


Show enquiries for
Sales Enquiry report Which quotation is not made

59

~~~ /DNS ERP SOFTWARE/ ~~~


Order Fulfillment Main Transactions

• Commercial Invoice
• Challan-cum-Invoice (CCI)
• Sales Return
• (Stock) Transfer Invoice (to own
locations)

60

~~~ /DNS ERP SOFTWARE/ ~~~


Quotation – in .PDF format that can be attached
with email – can be read by Adobe Acrobat reader

Quotation is
linked
To Enquiry
and
Sales Order

61

~~~ /DNS ERP SOFTWARE/ ~~~


PROFORMA INVOICE LINKED TO ORI AND
SALES INVOICE

62

~~~ /DNS ERP SOFTWARE/ ~~~


TAX INVOICE

63

~~~ /DNS ERP SOFTWARE/ ~~~


IMPRESS YOUR CUSTOMER WITH CRISP INVOICE

ORIGINA FOUR CO
L, TRANS PIES
PORTER C
You can di OPY, ASS
rectly mak ESSES CO
e .PDF file PY, EXTR
and email A COPY
to custome
r

64

~~~ /DNS ERP SOFTWARE/ ~~~


MIS FOR Sales

65

~~~ /DNS ERP SOFTWARE/ ~~~


Order Acceptance register or ORI register

66

~~~ /DNS ERP SOFTWARE/ ~~~


SALES INVOICE REGISTER

FOR A GIVEN PERIOD

L ICK RY
L E C MMA
OUB SU
D SEE
TO

SORT ON COLUMN
HEADING TO SORT
ANY COLUMN 67

~~~ /DNS ERP SOFTWARE/ ~~~


SALES ORDER – ITEM WISE REPORT SHOWS ‘PENDING /
DISPATCHED’ STATUS

68

~~~ /DNS ERP SOFTWARE/ ~~~


Sales invoice register – item wise

69

~~~ /DNS ERP SOFTWARE/ ~~~


Sales (Customer) Ledger / Debtor Ledger

70

~~~ /DNS ERP SOFTWARE/ ~~~


Age wise analysis of outstanding bills:
Receivable over one month, two months, etc.

Useful for collection


follow-up

71

~~~ /DNS ERP SOFTWARE/ ~~~


EXCEPTION REPORTS
• MOST REPORTS CAN PREPARED AS PER USER
REQUIREMENTS INSTANTLY BY USING FILTERS
– E.G. SHOW SALES FOR A GIVEN PRODUCT FOR A
GIVEN PERIOD REPORT CAN BE PREPARED USING
DRILL DOWN BUTTON
• DASH BOARD GIVES IMPORTANT SUMMARY FIGURES
TO TOP MANAGEMENT
• WORK BENCH REPORT GIVES PROJECT WISE OR
ORDER WISE REPORT SHOWING ALL RELATED
TRANSACTIONS

72

~~~ /DNS ERP SOFTWARE/ ~~~


Sales - Instant MIS – Key Reports

1. Online Enquiry Register.


2. Online Quotation Register.
3. Online Sales Order (O. A.) Register.
4. Automatic Pending Enquiry Report (Enquiry received but
Quotation not given).
5. Automatic Pending Quotations Report (Quotation given but
order not received).
6. Automatic Pending Orders Report (order received but not
dispatched).
7. Sales Bill register – Customer details.
8. Sales Bill register – Item details.
9. Customer List (Information) from customer database.

73

~~~ /DNS ERP SOFTWARE/ ~~~


Additional MIS for marketing function

1. Customer type wise - sales analysis.


2. Order Analysis Report – Booking, Pending, Completed,
Cancellations – Filtered on Customer, Product, Category.
3. Sales Analysis – Region, Customer, Month, Sales Officer,
Sales Representative, Distributor, City Wise sales.
4. Customer Ledger.
5. Age wise outstanding balance analysis – Bill to Bill.
6. Outstanding Statement – Bill to Bill, Due Date-wise, Sales
Officer (coordinator) wise.

74

~~~ /DNS ERP SOFTWARE/ ~~~


EXPORT

75

~~~ /DNS ERP SOFTWARE/ ~~~


EXPORT SALES INVOICE

76

~~~ /DNS ERP SOFTWARE/ ~~~


Export Invoice

77

~~~ /DNS ERP SOFTWARE/ ~~~


Tax Invoice

78

~~~ /DNS ERP SOFTWARE/ ~~~


EXPORT INVOICE

79

~~~ /DNS ERP SOFTWARE/ ~~~


PACKING LIST FOR EXPORT

80

~~~ /DNS ERP SOFTWARE/ ~~~


ARE 1

81

~~~ /DNS ERP SOFTWARE/ ~~~


Export Sales Register

82

~~~ /DNS ERP SOFTWARE/ ~~~


Export Sales Register - Excel

83

~~~ /DNS ERP SOFTWARE/ ~~~


SUB-CONTRACTOR IN

• Customer’s material is received


• Labour charges bill raised

SUB-CONTRACTOR
IN

84

~~~ /DNS ERP SOFTWARE/ ~~~


B.O.M
FINISHED
GOODS
B I LL Semi
Labour
R Sale Bill

LABOU r
Semi finished B
Produced outside
Finished C
to
t rac
con Factory made
b
Su Item
ID
PA
G ES
Raw AR
Material 2 CH
UR
BO
LA

r
Material oo
given out Fl Semi Finished
for h op Item A
Processing S Produced
Machine2 in-house

2
Machine1 s
se
1 c es
o
es Pr VED
ss RIAL RECEI
ce R’S M A T E
Raw o CUSTOME
Pr
Material 1
85

~~~ /DNS ERP SOFTWARE/ ~~~


Material received from Automobile manufacturer for
machining

86

~~~ /DNS ERP SOFTWARE/ ~~~


MATERIAL
MANAGEMENT

87

~~~ /DNS ERP SOFTWARE/ ~~~


MM MODULE – MATERIAL MANAGEMENT
/ INVENTORY
Manage online inventory
• Raw Material Stock
• WIP Stock
• Finished Goods Stock
• Item master – Show picture of item – graphics,
Unit of Measurement, various rates are stored on
the item master

88

~~~ /DNS ERP SOFTWARE/ ~~~


New Item (Finished Product)

ITEM
SPECIFICATION

89

~~~ /DNS ERP SOFTWARE/ ~~~


Example of Item Master – Raw Material

90

~~~ /DNS ERP SOFTWARE/ ~~~


ITEM MASTER STORES – CATEGORY /
SUBCATEGORY / SUB GROUP / SPECIFICATION

91

~~~ /DNS ERP SOFTWARE/ ~~~


ITEM MASTER STORES – CATEGORY /
SUBCATEGORY / SUB GROUP / SPECIFICATION

92

~~~ /DNS ERP SOFTWARE/ ~~~


WITH OR WITHOUT ITEM CODE

• DNS HAS BOTH OPTIONS


– ITEM CODE IS SHORT NAME OF ITEM DESCRIPTION
• E.G. PACKING MATERIAL IS CALLED PACKING
MATERIAL
• E.G. RAW MATERIAL IS CALLED RAW MATERIAL
• E.G. SOFA SET IS CALLED SOFA SET
– ITEM CODE IS BASED ON LOGIC
• EACH ALPHA-NUMERIC CHARACTER SIGNIFIES A
SPECIFIC MEANING
– E.G. H/CC41224X3

93

~~~ /DNS ERP SOFTWARE/ ~~~


AUTO ITEM CODE
• FOR FINISHED GOODS
• FOR OTHER ITEMS
– RAW MATERIAL
– BOUGHT OUT ITEMS

94

~~~ /DNS ERP SOFTWARE/ ~~~


AUTO ITEM CODE
• USER DEFINED MASTERS

95

~~~ /DNS ERP SOFTWARE/ ~~~


AUTO ITEM CODE
• ITEM CODE IS AUTOMATICALLY GENERATED BY DNS

96

~~~ /DNS ERP SOFTWARE/ ~~~


MIS for stores – Item ledger (example showing
raw material for a chemical company)

You can vi
ew stock o
items or se f All
lected item
for a given ,
location

97

~~~ /DNS ERP SOFTWARE/ ~~~


PRODUCTION CORPORA
TE
BASED ON OFFICE
IPT
ORDER RECE PRODUCTION / STORES
(ORI)
INFORMATION RECEIVES WO BASED ON ORI
FROM MRP H. O.

CUSTOMER

REJECTION
LOCATION FINISHED
STORES SHOP FLOOR
HOLD GOODS
LOCATION
LOCATION
LOCATION
LOCATION

VENDOR
FACTORY SCRAP
LOCATION

MATERIA
LOCATIO L MOVEMENT
THIRD PARTY N WISE T
BY DNS E RACKING
RP 98

~~~ /DNS ERP SOFTWARE/ ~~~


WHERE IS MY MATERIAL ?

IDENTIFY
MATERIAL
BY
LOCATION
IS TH
AL IRD
SO PA
I
LO NV RT
CA EN Y
TI
ON TOR
Y

99

~~~ /DNS ERP SOFTWARE/ ~~~


Serial Number Tracking
Enter
Serial / Lot / Batch Number
to track your inventory

Very useful incase of Warranty


issues. Inventory control feature
provided by DNS
100

~~~ /DNS ERP SOFTWARE/ ~~~


Controlling inventory

• Excess received percentage:


– When material is received, the PO quantity is
defaulted automatically. The stores person
cannot receive quantity exceeding PO quantity.
However, for some item it may not be
practically possible for vendor to supply the
exact quantity.
– When ticked, DNS will allow excess by
percentage that is defined for a given sub-
category.

101

~~~ /DNS ERP SOFTWARE/ ~~~


MATERIAL REQUIREMENT PLANNING

MRP

102

~~~ /DNS ERP SOFTWARE/ ~~~


ABC - MANUFACTURING Co.
Sales Enq. For PC

Rejection Capture Sales Order Sales Quot. For PC


Ware-
House W-4 MRP PROCESS
Sales Order + Schedule
INDENTS FOR BO /
QC
WO FOR MFG. ITEMS
QC
‘Planning’ will
QC
Sales Order is S–1
F.G.
W1 +V STORES run MRP
stored Bought Out
PRODUCTION
Process
(PROCESS +VALUE)
SUB-CONTRACTOR

RM
REPAIRS
STORES
M/C
D 3 location
OPERATIONS
W- 5
MRP will automatically
CAPTIVE
SC - OUT generate
CAPITALIZATION
STORE
(1) Purchase Indents for RM,
TP1
Fixed Bought Out material
Assets
Location (2) Work Order for Production
Supplier
Machine

CASH / BANK

103

~~~ /DNS ERP SOFTWARE/ ~~~


Material Requirement Planning –
Shortage Quantity Reports

• QUANTITY TO BE PROCURED TO FULFILL


AN ORDER IS COMPUTED AUTOMATICALLY
BY ERP
• PURCHASE OFFICER GETS INFORMATION
BASED REAL-TIME DATA

104

~~~ /DNS ERP SOFTWARE/ ~~~


SUPPLY CHAIN MANAGEMENT USING ERP

CUSTOMER
M.R.P.

Sale Order or
Projection F. G. Stock
in hand ?
YES

NO
Purchase Order
Vendor B. O. M.

NO
Raw
Material in
R. M. stock ?
F. G.
Stores CHECK Warehouse

YES
Production
Sales Invoice

ERP will automatically calculate ‘PO


quantity’ based on BOM
ERP will automatically generate work order
for production
105

~~~ /DNS ERP SOFTWARE/ ~~~


SUPPLY CHAIN MANAGEMENT FOR TRADING BUSINESS

CONSUMERS CHANNEL

Dispatch Order or
Or ORI Projection

Transfer or
Sales Invoice
NO
Purchase Stock in
Vendor hand ?
Order

YES

GRN Finished
Goods
Warehouse

ERP will automatically calculate PO 106


quantity required based on BOM
~~~ /DNS ERP SOFTWARE/ ~~~
Material Requirement Planning

107

~~~ /DNS ERP SOFTWARE/ ~~~


MRP R
EPOR
T

108

~~~ /DNS ERP SOFTWARE/ ~~~


M.R.P.
J.I.T. INVENTORY CONTROL
• BASED ON SALES ORDERS (ORI) OR
PROJECTION
• CHECK FG STOCK IN HAND
• AUTOMATIC EXPLOSION OF BOM
• DISPLAY GROSS QUANTITY REQUIRED OF
CHILD ITEMS, BASED ON ORDER QUANTITY,
AND PROJECTION QUANTITY
• AUTOMATIC LINK WITH STORES STOCK IN
HAND
• FIND FROM DATABASE PENDING PO QUANTITY
• COMPUTE NET QUANTITY TO BE ORDERED
109

~~~ /DNS ERP SOFTWARE/ ~~~


ROL BASED MRP

• MIS FOR ITEMS TO


BE PROCURED
BASED ON REORDER • MAXIMUM

LEVEL AND NOT


RELATED WITH THE
SALES ORDER
• ROL

• ITEM QTY < • MINIMUM


REORDER LEVEL
• STOCK-OUT

110

~~~ /DNS ERP SOFTWARE/ ~~~


MRP based on ReOrder Level (ROL)

111

~~~ /DNS ERP SOFTWARE/ ~~~


PURCHASE

PROCUREMENT
LOCAL PURCHASE /
IMPORT PURCHASE

112

~~~ /DNS ERP SOFTWARE/ ~~~


Purchase Return – Sales Invoice
(SAY 2 NOS.)
ABC - MANUFACTURING CenVAT register is
Co. Vendor Bill
PURCHASE Passing
updated Sales Enq. For PC
RFQ
–QC accepted
Quantity transferred
PUR order raised Rejection
Warehouse
Σ S/O Schedules Sales Quot. For PC
to Stores
PO raised based on
Rejected Material MRPPurchase
PROCESS quote and Indent –QC Done remark
Sales Order + schedule
HOLD INDENTS FOR BO / automatically printed
WO FOR MFG. ITEMS –Bill is passed based
QC
Rejection on total received
Material received: GRN 2 Nos Q quantity
C
CCI (Qty: 10 Nos) CEN SHOP –For short quantity a
VAT FLOOR F.G.
REG STORES Debit Note can be
generated
PRODUCTION Excise
Bought Out –Accordingly
QC CENVAT
(PROCESS +VALUE)
SUB-CONTRACTOR

RM
REPAIRS Payment is made
Accepted 8 STORES
Nos in
Register –Bill less Debit Note
Machine
Stores OPERATIONSupdated

SC - OUT CAPTIVE
STORE CAPITALIZATION Based on INDENT: Procurement
sends enquiry on to approved
TP SC IN Location VENDORS for raw material / bought
out items
W –3
PAYMENT
Fixed
Supplier
Machine

Assets CASH / BANK


Location

113

~~~ /DNS ERP SOFTWARE/ ~~~


PURCHASE MODULE

• Purchase Enquiry
• Purchase Quotation
• Purchase Order
• Goods Receipt Note
• Vendor Payment
• Vendor Ledger
• Automatic updating Stock
• Automatic updating Excise Registers
• Credit / Debit Note

114

~~~ /DNS ERP SOFTWARE/ ~~~


There are THREE kinds of Creditors
(suppliers or vendors)
• Supplier for raw material, bought-out
items, etc. This is to be entered in
the vendor Master.
• Service Provider. For example,
consultant or auditor. Where
inventory is not affected. This is to be
entered in the vendor Master.
• Sub-Contractor or Third Party. This is
to be entered in Address Master. This
entity is vendor as well as Inventory
location

115

~~~ /DNS ERP SOFTWARE/ ~~~


PRE-PURCHASE PROCESS

1. First ‘Request For Quotation’


RFQ – (Purchase Enquiry) is
made in ERP
2. Then based on which we
receive quotation from
vendor
116
3. Next is to raise Purchase
Order
~~~ /DNS ERP SOFTWARE/ ~~~
PURCHASE ORDER

Audit Trail

117

~~~ /DNS ERP SOFTWARE/ ~~~


GOODS RECEIPT NOTE – GRN

• WHEN THE MATERIAL IS


RECEIVED IN STORES THE SAME
IS LINKED TO THE PURCHASE
ORDER
• QUALITY ASSURANCE INSPECTOR
CAN OPEN THE GRN / PV AND
ENTER THE ACCEPTED QUANTITY /
REJECTED QUANTITY AND QC DNS
REMARKS
• ACCOUNT PERSON CAN VIEW THE
SAME FOR THE BILL PASSING
PURPOSE
• EXCISE AND VAT DETAILS ARE
CAPTURED FROM PV
AUTOMATICALLY

118

~~~ /DNS ERP SOFTWARE/ ~~~


GRN

119

~~~ /DNS ERP SOFTWARE/ ~~~


GRN -Material Accepted Completely

~~~ /DNS ERP SOFTWARE/ ~~~


GRN - GOODS RECEIVED NOTE

QC DONE
ACCOUNT
BILL
PASSED

121

~~~ /DNS ERP SOFTWARE/ ~~~


CAPTURE TAX DETAILS – CENVAT AND CST OR VAT

122

~~~ /DNS ERP SOFTWARE/ ~~~


GRN – Goods Receipt Note Register

~~~ /DNS ERP SOFTWARE/ ~~~


GRN – Goods Receipt Note Register

~~~ /DNS ERP SOFTWARE/ ~~~


Purchase Voucher Entry
Serial number / lot number / batch
number can be Auto-generated

125

~~~ /DNS ERP SOFTWARE/ ~~~


CREDITOR LEDGER

ACCOUNTANT CAN VIEW THE AUTOMATIC REMARKS


SUCH AS QC PENDING / QC DONE / BILL PASSED,
ETC.

126

~~~ /DNS ERP SOFTWARE/ ~~~


IMPORT
PURCHASE

127

~~~ /DNS ERP SOFTWARE/ ~~~


Purchase Order

128

~~~ /DNS ERP SOFTWARE/ ~~~


IMPORT PURCHASE ORDER

129

~~~ /DNS ERP SOFTWARE/ ~~~


IMPORT PURCHASE

USER WILL ENTER


CUSTOM DUTY
AND OTHER
AMOUNT
130

~~~ /DNS ERP SOFTWARE/ ~~~


IMPORT PURCHASE (Printout)

CUSTOM
DUTY
AND OTHER
AMOUNT

131

~~~ /DNS ERP SOFTWARE/ ~~~


Import Goods Receipt Note

132

~~~ /DNS ERP SOFTWARE/ ~~~


Import GRN Register

133

~~~ /DNS ERP SOFTWARE/ ~~~


IMPORT PURCHASE REGISTER

134

~~~ /DNS ERP SOFTWARE/ ~~~


IMPORT PURCHASE REGISTER

135

~~~ /DNS ERP SOFTWARE/ ~~~


Material Management - Instant MIS – Key
Reports
1. Purchase Order Register. PO Status Report
2. Stock Statement for the Raw Material (bought out
items) for a given period.
3. Stock Statement for the Finished Goods for a
given period.
4. Stock Ledger and Ledger Summary.
5. Classification of items category wise (product
group wise) and sub-category wise.
6. Stock transfers from one location (store) to
another Location. Warehouse-to-Warehouse
stock movement.
7. Complete material tracking including sub-
contractor inventory.

136

~~~ /DNS ERP SOFTWARE/ ~~~


What is the most important impact of
Information Technology on business?

Information Technology forces you to


organize your business processes more
logically. The computer can handle only
things to which the answer is YES or
NO. It cannot handle MAYBE. It is not
the computerization that is important,
it is the discipline that it brings to your
business processes.
LATE MR. PETER DRUCKER

137

~~~ /DNS ERP SOFTWARE/ ~~~


ERNAL
VARIOUS INT
RE
LOCATIONS A
OCATION
DEFINED IN L LOCATION CONCEPT
MASTER

STORES
LOCATION PLANT 1
LOCATION

VENDOR SCRAP
REJECTION STC
RTV

STORES
LOCATION PLANT 2
LOCATION
RTV

SCRAP
REJECTION 138

~~~ /DNS ERP SOFTWARE/ ~~~


Sub-Contractor
OUT

139

~~~ /DNS ERP SOFTWARE/ ~~~


SUB-CONTRACTOR OUT

• PRODUCTION AT THIRD PARTY LOCATION


• OUT-SOURCING
• JOB WORKING OUT

140

~~~ /DNS ERP SOFTWARE/ ~~~


PARTS PROCESSED AT THIRD PARTY

141

~~~ /DNS ERP SOFTWARE/ ~~~


OUR JOB
ORDER IS
ORI FOR TP

142

~~~ /DNS ERP SOFTWARE/ ~~~


ABC - MANUFACTURING Co.
Sales Enq. For PC
PURORDER
JOB quotationfor Subcontractor
Rejection Σ S/O Schedules This
Sales slide
Quot. For explains
PC how
providing
PUR order raised job services
Warehouse
ERP
MRP PROCESS completely takes
INDENTS FOR BO / Sales Order + schedule
Rejected Material care of
WO FOR MFG. ITEMS
Material: PCB + IC sent Subcontracting -OUT
QC
Material received: GIN For soldering (Labour
QC work) QC
57SHOP
F 4 prepared
FLOOR SALE Invoice of PC
Bought Out
Work order for
RM
SFG PRODUCTION
STORES
Subcontractor
(PROCESS +VALUE)
SUB-CONTRACTOR

REPAIRS
Payment
Material sent M/C
SC - OUT OPERATIONS –BOM shows relation of
GDN STORE item to be sent
CAPTIVE
LINK WITH CAPITALIZATION JOB Order / Labour PO
BOM
e i ved Material sent (child
TP
al rec items)
i
ater GIN Father item is received
M -
Supplier

PAYMENT
Machine

CASH / BANK by GIN


–Payment is made after
deducting TDS 143

~~~ /DNS ERP SOFTWARE/ ~~~


Sub-Contractor OUT
1.BOM

4B. AUTO PRODUCTION


WILL CONSUME RM
FROM
2. JOB
ORDER TP LOCATION
+WORK
ORDER
THIRD PARTY
SHOP FLOOR

3. SEND CHILD ITEMS


TO TP 4A. GOODS INWARD NOTE
GOODS DELIVERY
NOTE & 57 F 4

SHOP FG
VENDOR STORES STORES
FLOOR
GOODS
RECEIPT NOTE
144

~~~ /DNS ERP SOFTWARE/ ~~~


Sub-Contractor OUT: SPECIAL CASE WHERE VENDOR
1.BOM
IS ASKED TO SEND MATERIAL DIRECTLY TO TP

4B. AUTO PRODUCTION


WILL CONSUME RM
2. JOB
ORDER FROM
+WORK
ORDER TP LOCATION

THIRD PARTY
3. SEND CHILD SHOP FLOOR
ITEMS
GDN +57 F 4

4A. GOODS INWARD NOTE

SHOP FG
VENDOR STORES STORES
FLOOR
PURCHASE ORDER WITH ‘UNLOADING LOCATION’
WILL TRIGGER AUTO GDN FEATURE
145

~~~ /DNS ERP SOFTWARE/ ~~~


Sub-Contractor OUT: AUTO GDN FEATURE
1.BOM

4B. AUTO PRODUCTION


WILL CONSUME RM FROM
2. JOB TP LOCATION
ORDER
+WORK
ORDER
THE ACC
EPTED Q
HAS TO T
THIRD PARTY BE ENTE Y
BY STOR RE
ES WHIC D
3. SEND CHILD SHOP FLOOR RECEIVE H IS
ITEMS D BY TP
GDN +57 F 4

4A. GOODS INWARD NOTE

SHOP FG
VENDOR STORES STORES
FLOOR
GRN - CHALLAN QTY,
RECD. QTY AND
ACCEPTED QTY
146

~~~ /DNS ERP SOFTWARE/ ~~~


PO WITH UNLOADING LOCATION AS THIRD PARTY

147

~~~ /DNS ERP SOFTWARE/ ~~~


Sub-Contractor OUT
X JOB ORDER
+WORK THIRD PARTY THIRD PARTY
ORDER X Y
GDN SHOP FLOOR SHOP FLOOR

Y JOB ORDER
BOM GIN +WORK ORDER
GIN
VENDOR STORES
FG
SHOP STORES
PO / PV
FLOOR

148

~~~ /DNS ERP SOFTWARE/ ~~~


Sub-Contractor OUT
X JOB ORDER
+WORK THIRD PARTY THIRD PARTY
ORDER “X” “Y”
GDN SHOP FLOOR SHOP FLOOR

Y JOB ORDER
BOM GIN +WORK ORDER
GIN
VENDOR STORES
FG
SHOP STORES
POAUTO
/ PV PRODUCTION
WILL CONSUME RM FLOOR
FROM
TP LOCATION

149

~~~ /DNS ERP SOFTWARE/ ~~~


CHILD ITEMS TO BE SENT TO TP

150

~~~ /DNS ERP SOFTWARE/ ~~~


DNS CAPTURES TWO KINDS OF PRODUCTION

• PROCESS PRODUCTION
• ASSEMBLY PRODUCTION

e-Manufacturing

151

~~~ /DNS ERP SOFTWARE/ ~~~


PRODUCTION
ABC - MANUFACTURING Co.
Sales Enq. For PC

Rejection
Warehouse
MRP PROCESS Sales Quot. For PC
PUR order Fully manufactured
raised INDENTS FOR BO /
finished product is WO FOR MFG. ITEMS
now transferred to Sales Order + Schedule
Rejected Material
Finished Goods
Stores QC
Material received: GIN QC DSA
Material Transfer to STC SHOP
Shop floor link to WO / FLOOR SALE Invoice of PC
F.G.
BOM
Bought STORES
Out + PRODUCTION
RM
(PROCESS +VALUE)
SUB-CONTRACTOR

REPAIRS
STORES
Machine
R / M transferred to shop OPERATIONS
based on Work Order as per Completed FG is
BOM CAPTIVEsent for Quality
CAPITALIZATION
Control:
R / M inventory is reduced &
WIP inventory is increased Q C Interlock
TP W –3
Fixed WIP inventory is Excise register DSA
Assets reduced &
CASH / BANK updated
Location
Finished Goods
gets produced 152

~~~ /DNS ERP SOFTWARE/ ~~~


PPC MODULE - Production Planning & Control
• User can select customer and click on the check box to select the ORI

153

~~~ /DNS ERP SOFTWARE/ ~~~


PPC MODULE - Production Planning & Control
• User can prepare work order automatically in DNS

154

~~~ /DNS ERP SOFTWARE/ ~~~


PROCESS PRODUCTION

PROCESS
PRODUCTION

155

~~~ /DNS ERP SOFTWARE/ ~~~


OPERATOR MASTER

156

~~~ /DNS ERP SOFTWARE/ ~~~


PRODUCTION PROCESS FLOW
• FOR A JOB WHERE
PROCESSES ARE
PREDEFINED
• PFD
– PROCESS FLOW
DIAGRAM IS
USED TO STORE
SEQUENCE OF
OPERATIONS

157

~~~ /DNS ERP SOFTWARE/ ~~~


PROCESS FLOW DIAGRAM – PFD AND ITEM MASTER
RELATION
• ITEM MASTER
WILL STORE THE
PFD
INFORMATION

158

~~~ /DNS ERP SOFTWARE/ ~~~


PRODUCTION PLANNING

In the process drop


down the process
defined in the work
order
which are required
will get defaulted

159

~~~ /DNS ERP SOFTWARE/ ~~~


STAGE WISE PRODUCTION
This transaction will help to transfer the material from one process to
another process. Simultaneously it will ask for accepted quantity and
then only it will show in next process.

160

~~~ /DNS ERP SOFTWARE/ ~~~


WORK ORDER FOR PROCESS PRODUCTION
• PROCESSES ARE SHOWN AUTOMATICALLY FOR THE
PRODUCTION TO BE CARRIED OUT

161

~~~ /DNS ERP SOFTWARE/ ~~~


Line rejection at Shop Floor location hence
material transferred to Production rejection

~~~ /DNS ERP SOFTWARE/ ~~~


Line rejection material is Returned to Vendor

~~~ /DNS ERP SOFTWARE/ ~~~


~~~ /DNS ERP SOFTWARE/ ~~~
PRODUCTION ENTRY – Captures Setup Time, Process Time,
etc.

165

~~~ /DNS ERP SOFTWARE/ ~~~


PRODUCTION ENTRY

166

~~~ /DNS ERP SOFTWARE/ ~~~


Rework material kept at rework location

~~~ /DNS ERP SOFTWARE/ ~~~


Job Card

~~~ /DNS ERP SOFTWARE/ ~~~


Job Card – QC Check Points

~~~ /DNS ERP SOFTWARE/ ~~~


Production Slip, Packing Slip & Inspection
Report will be generated automatically along
with Job Card

~~~ /DNS ERP SOFTWARE/ ~~~


~~~ /DNS ERP SOFTWARE/ ~~~
Control Plan

• Advance production module features

Contro
l Plan

172

~~~ /DNS ERP SOFTWARE/ ~~~


Contro
l Plan

173

~~~ /DNS ERP SOFTWARE/ ~~~


Contro
l Plan

174

~~~ /DNS ERP SOFTWARE/ ~~~


Contro
l Plan

175

~~~ /DNS ERP SOFTWARE/ ~~~


Contro
l Plan

176

~~~ /DNS ERP SOFTWARE/ ~~~


ASSEMBLY PRODUCTION

• MANY CHILD ITEMS ARE USED TO MAKE THE PRODUCT

• CHILD ITEM MAY ITSELF BE A FATHER ITEM, AND SO ON

• MULTI-LEVEL BOM

E-MANUFACTURING

177

~~~ /DNS ERP SOFTWARE/ ~~~


STORES ISSUE WITHOUT LINK TO BOM

• PRODUCTION ISSUE
• ENTER NAME OF FATHER ITEM TO BE PRODUCED

178

~~~ /DNS ERP SOFTWARE/ ~~~


PRODUCTION ISSUE NOTE OLP

179

~~~ /DNS ERP SOFTWARE/ ~~~


STORES ISSUE TO SHOP FLOOR

• WITHOUT LINK TO WO
• NO LINK TO BOM

180

~~~ /DNS ERP SOFTWARE/ ~~~


STORES ISSUE TO SHOP FLOOR - OLP

181

~~~ /DNS ERP SOFTWARE/ ~~~


WORK ORDER INFORMS PRODUCTION WHAT
TO MAKE AND FOR WHOM
• WORK ORDER REGISTER

182

~~~ /DNS ERP SOFTWARE/ ~~~


WORK ORDER – ON LINE PRINTOUT
(OLP)

183

~~~ /DNS ERP SOFTWARE/ ~~~


PRODUCTION ISSUE WITH BOM
REGISTER
• STORES ISSUE TO SHOP FLOOR IS LINKED TO
WORK ORDER

184

~~~ /DNS ERP SOFTWARE/ ~~~


PRODUCTION TAKES PLACE BASED ON WORK
ORDER. THIS IS A PASSIVE TRANSACTION
WO IS LINKED TO BILL OF MATERIALS (BOM)
SECOND TAB GIVES MATERIAL REQUIRED TO
PRODUCE THE FATHER ITEM

185

~~~ /DNS ERP SOFTWARE/ ~~~


QUALITY CHECK FOR ISO 9000

• PRODUCTION QC REGISTER

186

~~~ /DNS ERP SOFTWARE/ ~~~


PRODUCTION SLIP (NOT LINKED TO BOM)

• PRODUCTION SLIP REGISTER


• ITEMS PRODUCED FOR A GIVEN PERIOD

187

~~~ /DNS ERP SOFTWARE/ ~~~


DNS ERP - SUMMARIZED
ABC - MANUFACTURING Co.
Sales Enq. For PC

S/O Schedules Sales Quot. For PC


P. O. raised Rejection
Location MRP PROCESS
INDENTS FOR BO / Sales Order + Schedule
Rejected
WO FOR MFG. ITEMS
Material
QC
MATERIAL QC DSA
INWARD
QC
STC SHOP SALE Invoice
Bought
FLOOR
F.G.
Out RM STORES
Job order STORES PRODUCTION
a le s e d -
WORK S rn te
(PROCESS +VALUE)
SUB-CONTRACTOR

tu o
ORDER Re ds N
Material sent Machine o o GN
57 F4 G R

Giving job work


OPERATIONS
To TP
Sub

Customer
- CAPTIVE

r i al assemblies
CAPITALIZATION

te d JOB S/O
TP Ma eive tor received SC IN
rec ntrac from
Location
s subcontrac
Co tore SC - IN
N CASH /
GI to S tor
BANK Labour Bill
FIXED
Supplier
Machine

ASSET SALE 188

PAYMENT RECEIPT
~~~ /DNS ERP SOFTWARE/ ~~~
In DNS inventory transactions are linked to
accounts
• OTHER TRANSACTIONS
– STC - Stock Transfer
Challan
– RGN - Return Goods
Note – Sales Return
– RTV – Return to
Vendor – Purchase
Return
– Replacement Challan
– Credit Note
– Debit Note

189

~~~ /DNS ERP SOFTWARE/ ~~~


QC
PROCEDURES

190

~~~ /DNS ERP SOFTWARE/ ~~~


QC Procedures / INSPECTION REPORT

• ERP IS COMPLETELY
INTEGRATED WITH QC
PROCEDURES
• At the time of receiving material
in Stores
• At the time of Dispatch

Quality Control
Material
QTY accepted
e.g. Printing the
Inspection Report QTY rejected
Automatically after
the Sales Invoice

191

~~~ /DNS ERP SOFTWARE/ ~~~


RELEASE NOTE ENTERED BY QUALITY
ASSURANCE
• RELEASE NOTE REGISTER

192

~~~ /DNS ERP SOFTWARE/ ~~~


CCI AND INSPECTION REPORT IS PRINTED

193

~~~ /DNS ERP SOFTWARE/ ~~~


COSTING

COST SHEET
ESTIMATE

194

~~~ /DNS ERP SOFTWARE/ ~~~


Costing – Online Estimate

OVERHEAD PURCHASE VOUCHER


BILL OF LANDED COST
MATERIAL MASTER

EXCHANGE
EX-FACTORY COST RATE

EXPORT
EXPENSES
DNS COST
SHEET

195

~~~ /DNS ERP SOFTWARE/ ~~~


COST SHEET

196

~~~ /DNS ERP SOFTWARE/ ~~~


COST SHEET – INSTANT MS EXCEL SHEET

197

~~~ /DNS ERP SOFTWARE/ ~~~


OVERHEAD EXPENSE MASTER

CLICK EXCEL BUTTON TO


PREPARE
INSTANT EXCEL FILE

198

~~~ /DNS ERP SOFTWARE/ ~~~


OVERHEAD EXPENSE MASTER

INSTANT
EXCEL
SHEET

199

~~~ /DNS ERP SOFTWARE/ ~~~


LOCAL EXPENSES PARTY WISE
SUB-CATEGORY WISE

200

~~~ /DNS ERP SOFTWARE/ ~~~


Export Estimate

201

~~~ /DNS ERP SOFTWARE/ ~~~


ACCOUNTS

202

~~~ /DNS ERP SOFTWARE/ ~~~


What is the definition/meaning of Mercantile
Accounting ?
• Mercantile System of Accounting is also Known as
Accrual System of Accounting where all the
transactions are recorded irrespective of period of
Amount received or paid. In other words, it is a
system of Accounting where amount paid or
payable is recorded. Presently every company is
following this system
• Another system is cash basis
• In double entry system each transaction is debited
as well as credited with the same amount
– E.g. sales invoice is debited and sales account in
GL is credited

203

~~~ /DNS ERP SOFTWARE/ ~~~


In DNS we have three ledgers

• General ledger
• Sub-ledger
– Customer ledger or debtor ledger
– Creditor ledger or supplier ledger

DEBTOR
GENERAL LEDGER
LEDGER
CREDITOR
LEDGER
204

~~~ /DNS ERP SOFTWARE/ ~~~


First create mandatory accounts groups

• Hard coded accounts group and subgroup


– E.g. Under group liability, create sub-group
duties and taxes
– This will be used in all active transaction posting
– If not done on ‘day-one’ then accounts will not
give proper results
– These guidelines are given in an excel sheet for
making some basic accounts subgroups

205

~~~ /DNS ERP SOFTWARE/ ~~~


Accounts and Inventory is tightly integrated

• Ensure that closing balance of asset and liability is


entered, customer balance, supplier balance, etc.
as on given date
• Bank and cash balance is required to start the cash
book and bank book
• Physical stock has to be taken and entered for the
same ‘cut-off’ date
• Take location wise inventory, especially of stores,
warehouse, third party, etc.

206

~~~ /DNS ERP SOFTWARE/ ~~~


Accounts Masters

• Account Group • FBT Flag (Fringe


Master. Benefit Tax
• Subgroup Master. accounts).
• General Ledger • TDS (Tax Deducted
Account Head at Source) and %
Master. fields in the vendor /
• Detail Account address (TP)
Master. masters. Automatic
posting in GL. DNS
• Narration Master. will create a TDS JV
automatically.

207

~~~ /DNS ERP SOFTWARE/ ~~~


Accounts Transactions

• Cash receipt voucher.


• Bank receipt voucher.
• Cash payment voucher.
• Bank payment voucher.
• Service-tax payment (for excise link).
• Journal Voucher.
• Contra-entry voucher.
• Credit Note.
• Debit Note.
• Expense PO (for service provider, optional).
• Expense voucher (for service provider bill
booking).

208

~~~ /DNS ERP SOFTWARE/ ~~~


Accounts Transactions

• Adjust unlink receipt with open sales


invoice.
• Adjust unlink payment with open GRN
(Purchase bill / expense bill).
• Closing balance for master data (debtor,
creditor, and GL accounts).
• Rate of depreciation (as per company act).
• Rate of depreciation (as per I-Tax act).
• Asset installations slip.
• Asset sale transaction. (for asset register
and deprecation register).

209

~~~ /DNS ERP SOFTWARE/ ~~~


ACCOUNTS KEY REPORTS

210

~~~ /DNS ERP SOFTWARE/ ~~~


ACCOUNTS MODULES DNS FEATURES

• Automatic posting in respective G. L., from


goods inward and sales invoice, etc.
• TDS procedure takes care of automatic TDS
posting.
• Service tax procedure takes care of automatic
posting in related tax ledger.
• Help of Standard Narration master saves time
to enter voucher.

211

~~~ /DNS ERP SOFTWARE/ ~~~


Expense voucher

• For service provider bills


– Debits the GL
– Credits the supplier
• Expense PO is optional
• Or
• Debit the GL directly using payment voucher
• Or use JV instead of EV

212

~~~ /DNS ERP SOFTWARE/ ~~~


MONEY RECEIPT
CAN BE ADJUSTED AGAINST INVOICE

213

~~~ /DNS ERP SOFTWARE/ ~~~


Linking Receipt with Invoice

Receipt
Detail

INVOICE
detail
Linkin
g Inv
oice w
ith m
oney
recei
pt

214

~~~ /DNS ERP SOFTWARE/ ~~~


Customer Ledger

215

~~~ /DNS ERP SOFTWARE/ ~~~


Customer Type Wise MIS
•Percentage %
• % Quantity
• % Value

Customer type : ALL

Break up for Customer Type ‘Doctor’

216

~~~ /DNS ERP SOFTWARE/ ~~~


MIS - Product Category

Product Category : ALL

Product Category Break-up ALL MIS REPORTS


CAN BE INSTANTLY
SAVED AS EXCEL FILE
217

~~~ /DNS ERP SOFTWARE/ ~~~


TAX DEDUCTED AT SOURCE

TICK IF
TDS
APPLICABLE

218

~~~ /DNS ERP SOFTWARE/ ~~~


AUTOMATIC POSTING OF TDS ENTRY IN CREDITOR
LEDGER & GENERAL LEDGER

E.G. TDS
RS. 280.19
DEBITED
219 OF 175
AUTOMATIC POSTING OF TDS ENTRY IN CREDITOR
LEDGER & GENERAL LEDGER

220

~~~ /DNS ERP SOFTWARE/ ~~~


DAILY TRIAL BALANCE

GROUP, SUB GROUP, GL WISE TB

ABC ELECTRICAL CO.

221
~~~ /DNS ERP SOFTWARE/ ~~~
PAYMENT VOUCHER ENTRY

222

~~~ /DNS ERP SOFTWARE/ ~~~


LINKING PAYMENT WITH PURCHASE BILLS

223

~~~ /DNS ERP SOFTWARE/ ~~~


E.G. TDS
PAYMENT RS. 280.19
AUTOMATICALLY
SHOWN IN
PAYMENT
VOUCHER

224

~~~ /DNS ERP SOFTWARE/ ~~~


Debit Note

225

~~~ /DNS ERP SOFTWARE/ ~~~


Expense PO Register

226

~~~ /DNS ERP SOFTWARE/ ~~~


TRIAL BALANCE

227

~~~ /DNS ERP SOFTWARE/ ~~~


Trail Balance – Group & GL Wise

228

~~~ /DNS ERP SOFTWARE/ ~~~


T- Format GL Wise Trial Balance

229

~~~ /DNS ERP SOFTWARE/ ~~~


PROFIT & LOSS ACCOUNT

230

~~~ /DNS ERP SOFTWARE/ ~~~


BALANCE SHEET

231

~~~ /DNS ERP SOFTWARE/ ~~~


FBT – Journal Voucher

232

~~~ /DNS ERP SOFTWARE/ ~~~


FBT – PAYMENT VOUCHER

233

~~~ /DNS ERP SOFTWARE/ ~~~


TAXES – LEVY - DUTY

EXCISE
SERVICE TAX
VAT / SALES TAX
INTEGRATION

234

~~~ /DNS ERP SOFTWARE/ ~~~


OP. BAL.
EXCISE
RAW
MATERIAL, HEADING
CAPITAL
MASTER
GOODS, SERVICE TAX
AVA SERVICE
IL TAX CREDIT / DEBIT
SER
VIC
E TA REGISTERS
CRE X
AT T DIT
HE
TIM
EO
F PA
YM
ENT

CENVAT
DNS EXCISE
CREDIT / DEBIT
IPT
MODULE REGISTERS
C E
S RE LES -INPUT
O OD E / SA E
G OT OIC -CAPITAL GOODS
N NV
I C ISE /
E X D IT
I L
V A C R E RY
A T Y EN T
DU BIT
DE DAILY STOCK
ACCOUNT (DSA) GAR 7 CHALLAN

PERSONAL REGISTER ENTRY

LEDGER -SERVICE TAX


ER 3
ACCOUNT (PLA) -CENVAT REG
ER 1 235
REGISTER
~~~ /DNS ERP SOFTWARE/ ~~~
SERVICE TAX
• SERVICE TAX PROCEDURES
ARE INTEGRATED IN DNS ERP
• CREDITOR’S BILL WILL
CAPTURE SERVICE TAX
DETAILS
• AT THE TIME OF PAYMENT THE
POSTING IS DONE FOR
TAKING CREDIT IN EXCISE
BOOKS

236

~~~ /DNS ERP SOFTWARE/ ~~~


SERVICE TAX DETAILS CAPTURED AT THE TIME OF
PAYMENT

237

~~~ /DNS ERP SOFTWARE/ ~~~


SERVICE TAX DETAILS CAPTURED AT THE TIME OF
PAYMENT

238

~~~ /DNS ERP SOFTWARE/ ~~~


SERVICE TAX REGISTER

239 OF 175
SERVICE TAX REGISTER
EXPORT ED TO EXCEL

240 OF 175
EXCISE OP. BAL. ENTRY

241

~~~ /DNS ERP SOFTWARE/ ~~~


PLA BALANCE

242

~~~ /DNS ERP SOFTWARE/ ~~~


DAILY STOCK ACCOUNT
DSA REGISTER

243

~~~ /DNS ERP SOFTWARE/ ~~~


Input Credit Register

~~~ /DNS ERP SOFTWARE/ ~~~


EXCISE DEBIT ENTRY IS AUTOMATICALLY CAPTURED FROM
THE SALES INVOICE

245

~~~ /DNS ERP SOFTWARE/ ~~~


GAR 7 CHALLAN - CENVAT

246

~~~ /DNS ERP SOFTWARE/ ~~~


GAR 7 CHALLAN – SERVICE TAX

247

~~~ /DNS ERP SOFTWARE/ ~~~


GAR 7 CHALLAN (TR 6)

248

~~~ /DNS ERP SOFTWARE/ ~~~


Excise Integration

• DSA Register
– Invoice wise
– Description wise

249

~~~ /DNS ERP SOFTWARE/ ~~~


57 F4 – REGISTER – MATERIAL SENT OUT FOR
JOB WORKING

250

~~~ /DNS ERP SOFTWARE/ ~~~


EXCISE CR / DB FROM CAPITAL GOODS

251

~~~ /DNS ERP SOFTWARE/ ~~~


Cess 2% GL posting

252

~~~ /DNS ERP SOFTWARE/ ~~~


ER1

253

~~~ /DNS ERP SOFTWARE/ ~~~


VAT /
SALES TAX
INTEGRATION

254

~~~ /DNS ERP SOFTWARE/ ~~~


VAT / SALES TAX INTEGRATION

• ERP takes care of • C Form tracking –


all VAT (Value Sales
Added Tax) / CST • C Form tracking –
(Central Sales Purchase
Tax) related
procedures and
the same is linked
with other
relevant
modules.

255

~~~ /DNS ERP SOFTWARE/ ~~~


C FORM TRACKING (PURCHASE)

256

~~~ /DNS ERP SOFTWARE/ ~~~


VAT STATEMENT

257

~~~ /DNS ERP SOFTWARE/ ~~~


Automatic GL posting – VAT 4% (Purchase)

258

~~~ /DNS ERP SOFTWARE/ ~~~


S & D MODULE

SALES &
DISTRIBUTION

259

~~~ /DNS ERP SOFTWARE/ ~~~


S & D MODULE

• MANY ENTERPRISES HAS MULTIPLE LOCATIONS


• NUMBER OF FACTORIES (PLANTS)
• NUMBER OF OUTLETS, BRANCHES, DEPOTS,
STOCKIEST, FRANCHISES, ETC.
• THE FOLLOWING SLIDES EXPLAINS SUPPLY CHAIN FOR
ORGANIZATIONS WITH MULTIPLE LOCATIONS

260

~~~ /DNS ERP SOFTWARE/ ~~~


CORPORAT
E
DISTRIBUTION MODULE OFFICE

THERE ARE
EXTERNAL
LOCATIONS DEPOT H. O.
DEPOT
BRANCH
CFA

PLANT 1 R&D
THERE ARE
INTERNAL FACTORIES
LOCATIONS

PLANT 2
THIRD PARTY

THIRD PARTY WAREHOUSE


261

~~~ /DNS ERP SOFTWARE/ ~~~


WORK FLOW / DOCUMENT FLOW
FOR DISTRIBUTION MODULE

STOCK
TRANSFER
DISPATCH INVOICE FOR
ORDER FOR OWN DEPOT
OWN DEPOT
STOCK IN
HAND ? YES

SALES
ORDER NO

WORK SALES
ORDER INVOICE

262

~~~ /DNS ERP SOFTWARE/ ~~~


WORK FLOW / DOCUMENT
FLOW
FOR DISTRIBUTION DISPATCH STOCK
MODULE LINKED TO ORDER SALES TRANSFER
PRODUCTION INVOICE
ORDER

STOCK IN
HAND ? YES

NO

WORK SALES
ORDER INVOICE

PRODUCTION
ENTRY

263

~~~ /DNS ERP SOFTWARE/ ~~~


CORPORAT
E
TRANSFE
R INVOICE
DISPATCH OFFICE

ENTERED
IN
FACTORY. DEPOT H. O.
LINK
WITH D.O.
NUMBER
PLANT I
FACTORIES
BRANCH CFA
PLANT II

DEPOT
THIRD PARTY

THIRD PARTY
264
WAREHOUSE
~~~ /DNS ERP SOFTWARE/ ~~~
CORPORAT
SALES DISPATCH E

INVOICE OFFICE

ENTERED
DISTRIBUTOR
IN DISTRIBUTOR
FACTORY. H. O.
LINK
WITH S.O.
NUMBER
PLANT I
FACTORIES

PLANT II R&D

DISTRIBUTOR
DEALERS
THIRD PARTY

THIRD PARTY
WAREHOUSE 265
VENDOR
~~~ /DNS ERP SOFTWARE/ ~~~
PURCHASE ORDER CORPORAT
IS RAISED. E

MATERIAL IS OFFICE

SUPPLIED TO
VARIOUS
‘UNLOADING’ DEPOT
LOCATION BY
H. O.
VENDOR

PLANT I
FACTORIES
PURCHASE
ORDER
BRANCH CFA
PLANT II

DEPOT
THIRD PARTY
WAREHOUSE
THIRD PARTY
266
VENDOR
~~~ /DNS ERP SOFTWARE/ ~~~
TR
ANS
FE
SCM -
W1
RO
UT concept
WAREHOUSE
WORKS + LL
MRP PRIMARY SALE MR
TR
W2 AN
SF STOCKIEST
ER SECONDARY
IN SALE
P CFA / CA

ER FRANCHISES /
Depot Management DISTRIBUTOR
System
TI ARY
TER LE
RSP
CORPORAT SA
E
OFFICE

RETAIL
CONSUMER
H. O. Field Management
267
VEND System
OR~~~ /DNS ERP SOFTWARE/ ~~~
CONSUMER GOODS
CASH SALE OF
FAST MOVING
CONSUMER G
STANDARD PR OODS –
DNS CAPTURE O D UCTS
S INFORMATI
MATERIAL RE ON OF MATER
CEIVED BACK IAL SENT AND
(WASTAGE E.G
FOOD PRODU . EXPIRED
CTS)

MANUFACTURER
DISTRIBUTORS
DISTRIBUTORS

RETAIL
RETAIL
OVER THE COUNTER SALE
OVER THE COUNTER SALE

CONSUMERS
268

~~~ /DNS ERP SOFTWARE/ ~~~


Legacy Supply Chain Management

Old Environment
Partially informed
Push / pipeline model
One-way data flow
Management
Manufacturer

Truckers

Distributors
Truckers

Retailers

Customers

269

~~~ /DNS ERP SOFTWARE/ ~~~


Adding Intelligence to the Supply Chain
Management
Manufacturer

Old Environment
Partially informed Truckers

Distributors
Push / pipeline model Truckers

One-way data flow Retailers

Customers
Management
Manufacturer Telephony
Direct Infrastructure
Marketing
Transportation
Distributors
Web New Environment
Transportation
Infrastructure
Fully informed
Overnight Network model
Delivery DNS ERP
SERVER Retailers
Bi-directional
Data Mining information flow
through DNS
270
Customers network
~~~ /DNS ERP SOFTWARE/ ~~~
PLANT MAINTENANCE

PLANT
MAINTENANCE

271

~~~ /DNS ERP SOFTWARE/ ~~~


PLANT MAINTENANCE MODULE
MACHINE MASTER

272

~~~ /DNS ERP SOFTWARE/ ~~~


SHOP FLOOR MACHINES
MAINTENANCE DATA ENTRY

PREVEN
TIVE MA
INTENA
NCE

CORREC
TIVE MA
INTENA
N CE

273

~~~ /DNS ERP SOFTWARE/ ~~~


AFTER SALES &
SERVICE

274

~~~ /DNS ERP SOFTWARE/ ~~~


HISTORY CARD

275

~~~ /DNS ERP SOFTWARE/ ~~~


History Card - Manufacturing

276

~~~ /DNS ERP SOFTWARE/ ~~~


History Card – Additional Info

277

~~~ /DNS ERP SOFTWARE/ ~~~


HISTORY CARD REGISTER

278

~~~ /DNS ERP SOFTWARE/ ~~~


History Card – Excel Sheet

279

~~~ /DNS ERP SOFTWARE/ ~~~


Service Report

280

~~~ /DNS ERP SOFTWARE/ ~~~


MULTI-
LOCATION

281

~~~ /DNS ERP SOFTWARE/ ~~~


LAB SAMPLE

T. PSS SAMPLE
PSS /
HEAD OFFICE
COUNTER
SAMPLE EXPORT
VASHI
MARKETING CUSTOMERS
OFFICE
ORGANICS

REJECT
CASH
THIRD
PARTY HOLD STORES BANK

F. G.
WIP

UNIT 1 COLORS

REJECT

DOMESTIC CUSTOMERS
CASH

HOLD STORES
BANK

F. G.
WIP ~~~ / ERP SOFTWARE/ ~~~

VENDOR UNIT 2

REJECT
CUSTOM EXCISE

HOLD STORES

TO F. G.
PROJECT U1 WIP
VENDOR /U2
/ORG

282
MULTI-LOCATION MATERIAL MANAGEMENT
~~~ /DNS ERP SOFTWARE/ ~~~
Send – Receive data for multi-location

• Where ERP server cannot be


connected to the internet
• DNS can prepare a .txt file
that can be sent by email or
write on a CD and send by
post
• ERP Servers required at both
locations, e.g. HO and factory
– DNS will automatically
synchronize the database
on both servers

283

~~~ /DNS ERP SOFTWARE/ ~~~


Electronic data transfer – Multi Location
USING INTERNET

FACTORY 1
CORPORATE OFFICE
DAT DNS ERP SERVER WITH
A
STATIC IP ADDRESS

FACTORY 2 T A
DA
WHAT IS REQUIRED?
• SERVER SHOULD BE
ALWAYS ON
• CONNECTED TO INTERNET
• STATIC IP ADDRESS
284

~~~ /DNS ERP SOFTWARE/ ~~~


RESOURCE MATRIX

RESOURCE
MATRIX

285

~~~ /DNS ERP SOFTWARE/ ~~~


Resource Matrix Module

• DNS CAN GENERATE TIME


SHEET AUTOMATICALLY
• CAPTURES PRODUCTIVE HOURS
OF INDIRECT PERSONNEL
ACTIVITIES

286

~~~ /DNS ERP SOFTWARE/ ~~~


Activity or Task Tracking of individual in the organization – for
example draftsman hours salesman hours

– Master:
• Activity Master
• User Master
• Customer Master
– Transaction:
• Daily Time Card entry
– Outputs:
• Resource wise (User wise) time spent report for a
given period
• Activity wise time spent for a given sales order (ORI)
– Features:
• Can be also linked to enquiry or quotation (pre-sales)
time spent by staff
• Department wise, controlling and monitoring indirect
time (hours) spent by staff

287

~~~ /DNS ERP SOFTWARE/ ~~~


TO SUMMARIZE LET US SEE FOR EXAMPLE AN ‘ORDER-T0-
CASH’ BUSINESS CYCLE

NEXT FEW SLIDES SHOWS


COMPLETE INTEGRATION OF BUSINESS
PROCESSES
– SALES ORDER
– PRODUCTION INDENT
– JOB CARD
– PRODUCTION
– SALES INVOICE
– MONEY RECEIPT

288

~~~ /DNS ERP SOFTWARE/ ~~~


ORDE
ACCE R
PTAN
CE

289

~~~ /DNS ERP SOFTWARE/ ~~~


ORDE
ACCE R
PTAN
CE

290

~~~ /DNS ERP SOFTWARE/ ~~~


DELIV
ERY
SCHE
DULE

291

~~~ /DNS ERP SOFTWARE/ ~~~


SALES DELIVERY
SCHEDULE

292

~~~ /DNS ERP SOFTWARE/ ~~~


PROD
UCTIO
INDE N
NT

293

~~~ /DNS ERP SOFTWARE/ ~~~


JOB C
AUTO ARD
MATI
CREA CALL
TED B Y
DNS Y

294

~~~ /DNS ERP SOFTWARE/ ~~~


JOB CARD AUTOMATICALLY CREATED BY
DNS

295

~~~ /DNS ERP SOFTWARE/ ~~~


JOB C
AUTO ARD
MATI
CREA CALL
TED B Y
DNS Y

296

~~~ /DNS ERP SOFTWARE/ ~~~


JOB C
A
REGIS RD
CREA TER
TED B
DNS Y

297

~~~ /DNS ERP SOFTWARE/ ~~~


JOB C
ARD
CREA R E
TED I GISTER
N MS
EXCE
BY D L SHE
NS ET

DONE & PENDING


PRODUCTION PROCESSES
SHOWN 298 OF 175
INVE
LEDG NTORY
ER PO
DONE STING
BY
DNS

299

~~~ /DNS ERP SOFTWARE/ ~~~


SALE
S INV
OICE

300

~~~ /DNS ERP SOFTWARE/ ~~~


SALE
S
INVO
ICE

301

~~~ /DNS ERP SOFTWARE/ ~~~


MONE
Y
RECE
IPT

302

~~~ /DNS ERP SOFTWARE/ ~~~


MONEY
RECEIPT

303

~~~ /DNS ERP SOFTWARE/ ~~~


CUST
OMER
ACCO
UNT
LEDG
ER

304

~~~ /DNS ERP SOFTWARE/ ~~~


Click & Mortar world

• E-BUSINESS
• The pioneer of direct
computer sales online DELL is
selling $30 million worth of
computer hardware a day
from its website, so it’s
obviously doing something
right
• EVERY 60 SECONDS
SOMEONE IS BUYING A CAR
FROM www.ebaymotors.com
• DNS CAN HELP YOU IN
LINKING YOUR PRODUCT
DATABASE TO YOUR
WEBSITE
305

~~~ /DNS ERP SOFTWARE/ ~~~


TIME BOUND PLAN FOR IMPLEMENTATION
• We have developed expertise in implementing the
ERP software
• Full time ERP coordinator is required
• Implement modules in a phased manner
• Time plan - approximately THREE to FOUR months –
for example:

Marketing

BOM

Production

Material Management

Go Live
Accounts
WEEK 1 WEEK 4 WEEK 8 WEEK 12 WEEK 16
306

~~~ /DNS ERP SOFTWARE/ ~~~


Training

•Training DNS user


–We will give necessary hand holding
support. Train users at various levels
to give them necessary confidence in
using the integrated system
–Yes, implementing a new system is a
challenging task, one that mandates
changing existing mindsets and
procedures
•However, doing so will vastly improve
your bottom line

307 OF 175
PROVEN TECHNOLOGY

•CLIENT / SERVER ARCHITECTURE


•DNS SOFTWARE IS ONLY ON THE SERVER
COMPUTER (AND NOT ON EVERY CLIENT)
•CENTRAL DATABASE ON SERVER
•DEVELOPED IN VB 6.0 (Front-end)
•MS EXCEL INTEGRATED

308 OF 175
IT Infrastructure required
•High performance Server computer
•MS Windows 2003 server OS
•MS SQL 2000 OR 2005 Server RDBMS
(Backend database)
•At least two client PC (nodes) in LAN with MS
Windows 2KP
•2 / 3 hours UPS
•Anti-Virus Software
•Internet connection

309 OF 175
Business benefit: As seen by DNS user

• DNS has resulted in a faster response /


delivery time. For example, in the legacy
system the Invoice and Delivery challans were
made separately. Stock is updated
automatically when the item is purchased and
sold. This results in ensuring that the stock
figures are always up-to-date
• Better customer reach has resulted into
increased revenue. Online customer master
data and actual sales data are now available

310

~~~ /DNS ERP SOFTWARE/ ~~~


Business benefit: As seen by DNS user

• Purchase is entered online which gives the


vendor wise purchase information
• Company sales have increased including
Export. The Digital Nervous System provides
the top management the automated paperless
flow of information between departments

311

~~~ /DNS ERP SOFTWARE/ ~~~


BPR
• BUSINESS PROCESS
REENGINEERING OR
• BUSINESS PROCESS RE-DESIGN
• BPR EXERCISE CARRIED OUT
BEFORE CRP RUN HELPS IN
• Earlier you invest your time
and effort toward planning
and executing a successful
transition, the sooner you will
reach the point of Happiness
at work
• And go home at ‘six o’clock’

312

~~~ /DNS ERP SOFTWARE/ ~~~


CONCLUSION: TOTAL FINANCE MANAGEMENT

AC
CO
UN
T
PA
YA
BL
GE NERAL
LEDG ER E

Finance

E
A BL
V
C EI
RE
N T
C OU
AC
313

~~~ /DNS ERP SOFTWARE/ ~~~


AND TOTAL INVENTORY MANAGEMENT

GO
OD
SI
NW
AR
D

S
ES
OC
PR
IN
K
OR
W

Inventory

K
OC
ST
OR
CT
RA
NT
FI
NI

CO
SH
ED

B-
GO

SU
OD
S

314

~~~ /DNS ERP SOFTWARE/ ~~~


ACTION PLAN

•Discuss MODULES options


•Make infrastructure available
•Deploy the DNS in your organization
•CRP run – Conference Room Pilot
•Rollout
…… Go-Live

315 OF 175
THANK YOU

Email info@dnserp.com
Tel +91 20 3052 3692

316

~~~ /DNS ERP SOFTWARE/ ~~~