Professional Personality Development programme

Manish Kumar manish.kumar@abesit.in

Modules
Curriculum Vitae
Covering Letter Email Id preparation and Drafting Professional Emails

Objective
This presentation is aimed at providing students with some basic guidelines with respect to

professional curriculum vitae preparation,

covering letter

preparation of professional email ids and drafting professional emails.

 The current pattern of the Curriculum Vitae.

Curriculum Vitae : Objective of the module

Presentation of skills ,knowledge and achievements in a positive and effective manner. Develop Curriculum Vitae as per the requirement of the job.

What is Curriculum Vitae?

A curriculum vitae, commonly referred to as CV

Is a detailed synopsis That includes a summary of personal, educational, professional background and experience with achievements. A CV is the most flexible and convenient way to make applications. It conveys personal details in the way that presents the candidate in the best possible light. A CV is a marketing document about skills, abilities, qualifications and experience to employers.

Curriculum Vitae When Required?

Sample CV
Ritish Kumar
E-mail: - kumar.ritish@gmail.com Ph No.: Mob. No.: Passport NoObjective

PAN No-

Permanent Address:

Project Experience

Professional Experience

Present Address:
Technical Expertise

Personal Data:
Fathers Name : Date of Birth : Gender : Nationality : Languages :

Technical Qualification

Educational Qualification

Personal Skills

Date:Place:-

(Ritish Kumar)

Note * Dont put data in tables. * Fill data in reverse chronological order.

DOs
1 to 2 page. 10-12 font size. Times New Roman, Arial, Bookman, Trebuchet, Lucida Sans, Garamond, Verdana etc. Be consistent with fonts/size/bold/italics etc. Spread out information. Indented or bulleted statements. Bolding of headings. Your name should be largest font on page. Experience and Academic qualification in reverse chronological order Write in third person.

Donts
Height, weight, place of birth, marital status, race, caste, religion and health. Fancy Fonts, Clip art . Bordered paper. Fold resume, dont stuff into envelope, dont crumple. The word "Resume" at the top! Avoid Details of Travels. Any statement that begins with "I" or "My" Reasons for leaving previous job(s). Salary Information. References : Religious affiliations, political affiliations.

Sample objectives that can be incorporated in a cv

To obtain an entry level position in a well established company which will allow professional growth while working. To be part of a well-established company where I can utilise and develop my knowledge and skills. I would like to be a part of an organisation where I could use and enhance my knowledge and talent for the development of both the organisation and self.

Covering Letter

Covering letter : Objective of the module

Student should be able to understand that covering letter is meant to:

express ones interest to the employer regarding the organization.
express effectively how ones education and experience directly relate to the position applied for. learn how to suggest a possible meeting with the employer.

What is covering letter?

The covering letter puts flesh on the bare bones of the CV. It points out to the employer the information showing that the job seeker has the qualities the job calls for, and makes a statement about himself and his suitability for the job. It should give the personal touch that CV will intrinsically lack. It is a positive, formal introduction outlining how the candidate heard about the opportunity, listing the enclosed documents (such as CV).

 It provides an outline why the candidate is interested in the role and the organization, demonstrating in depth research and mature reflection on how the opportunity fits into the jobseeker career plans. It also high light candidates key skills and experiences. It ends positively outlining when the candidate will be available for interview

COVERING LETTER template

Dos

Take your time with each letter/application Find out the hiring manager's name, and open the letter with a proper greeting. Identify the position you're applying for, including the job code or reference number (if there is one). Give reasons for why you are applying and why you would be a successful employee for the organisation sell yourself! Tailor your answers to the specific organisation make them unique to that organization. Keep your sentences specific, short and precise

 Go for quality rather than quantity Make sure you present your letter and CV professionally set it out logically and coherently. Limit your covering letter to one side of A4 if possible any longer and the attention of the reader will wander. Use a formal tone and sign off the letter appropriately. Do end with a statement of intent.

Donts

Rush your applications Use an informal tone for your letter Send out numerous generic covering letters Use long, vague sentences and WAFFLE! Make statements about yourself which are untrue or which you are unable to evidence. Focus entirely on yourself, make sure you balance your letter between yourself and the organisation you are applying to

 Rush or neglect the presentation of your CV and letter, good presentation is essential. Sign off the letter in an informal manner e.g. thanks, cheers or even no sign off is deplorable! Use illegible fonts and colors on the letter this is not professional! Go on for more than one page. Two pages is the absolute limit, any more than this and it is likely the employer will not even read your application as it is too time consuming!

Email Id preparation and Drafting Professional Emails

Strictly avoid funky email ids. Employers are dissuaded.

What is professional email id?

An email id reflecting the candidates name and surname.

Examples of professional email ids

rahul.kumar@gmail.com rakesh.singh@rediffmail.com

Drafting professional emails

Structure of Email
Standardized elements
To Cc Bcc Subject Message Attachments

salutation
Dear Sir/Mr., Or Dear Maam/Ms.,

General Email Writing Considerations

Make the sentences shortonly the essentials. Professional Emails are Formal.(Informal language/Slangs/Smilies/Icons) Be courteous . Avoid flaming (anger displays). Emails fast pace often leads to incorrect writing.(Do Double Check before sending) Error-filled writing conveys ignorance.

Closing the Email Message

Closing statement should be (Regards). Traditional letter closes (Sincerely) sometimes used in formal messages.

Sample professional email: different from a covering letter

Dear Maam, PFA herewith the covering letter and my resume. Regards, Rahul Kumar Mobile: Student of B.Tech(Electronics Engineering) ABES IT Group of Institutions, Ghaziabad

Sample email :equivalent to a covering letter

Dear Maam/Sir, This email is in response to your advertisement published in Times Of India, Ascent dated 21-1-2013.

I am a student of BTech Final year.I have done my internship projectPFA my resume with this email.
Would be eagerly awaiting an early reply from your end.

Regards, Rahul Kumar, Mobile: Student of BTech(Electronics Engineering) ABES IT Group of Institutions, Ghaziabad

A word of caution
Refrain from sending the same mail to multiple employers. Every professional email should be customized according to the receiver. Avoid writing email when : Angry Upset Stressed In a Rush To depict eagerness

NOW WHAT TO DO ?
Select job from newspaper. Cut the same advertisement Prepare Resume and Covering letter as per the requirement of the job applied for. Submit the hard copy of the same with the cutting of the advertisement to the CR by 13th of March 2013. Send a soft copy of both resume and Covering letter to ppa@abesit.in by 19th of March 2013 through a formal email id.

Thank You!!