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SAP

Human Capital Management

KARTHIK

HR Processes : Contents
From a vacancy to hiring an applicant Maintenance of employee data Personnel Development and qualifying actions Travel Management Time Management Compensation Management and Cost Planning Payroll

SAP AG

Methodology - Relationships
Once the structure has been defined using objects and relationships, you can further describe an objects other attributes.
Relationships to Other Objects Other Attributes

Vacancy Organizational Unit

object type Position

Job
SAP AG

Expected Salary

The Recruitment Procedure I


Vacancy
Lists Statistics

Internal/external advertisement

Evaluations

Receipt of application

Data transfer

Unsolicited applicants Applicant pool

Applicant admin.

Applicant master data

Applicant selection
R

Employee master data

SAP AG

The Situation

SAP AG

Creating a Vacancy
Position
85000005 Financial accountant 01.01.1990 vacant 31.12.9999

Start
Line manager Frank Fisher

01.06.1998 Personnel officer Suzanne Limpert

Vacancy
85000005 Financial accountant 01.06.1998 LIM 23759845 31.12.1999 S. Limpert
R

Personnel officer Line manager


SAP AG

Frank Fisher

Publishing the Vacancy


Advertisement

Wanted
Skilled, competent employee for . . . Applications to . . .

Recruitment instrument
im e s T h e T ection

ob S es - J 8 im T e .9 Th 0 8 .0 6

SAP AG

Creating Applicant
Dear ...

co

ted e l p

Activity type 001 receipt Performed on 02.06.1998 . . .


R

SAP AG

Receipt of Application by Personnel Officer


ArchiveLink-(Application Letters 14.06.1996) Document Help Doc.: 1/1 Page: 1/1 Edit G oto View Window

SAP AG Neurottstr. 16 69185 Walldorf Dear Sir or Madam,

Anna Other 21 Payne Lane Surbiton Surrey

I would like to reply in response to your advertisement in The Times of 08.06. ... I am currently employed as ... ...
Fr Hilfe F1 drcken. Notiz

App. No. 00001015 00001016 00001035

Name Maria Maybe Harry Hire Rose Reject

Applicant Action Enter basic data Enter basic data Enter basic data

Overall Status processing processing processing

Pers.Off. LIM LIM LIM

SAP AG

Rejecting Unsuitable Employees


Reject applicant

Reject applicant

Overall status

Reference

Activity type 011 Rejection Perform until 10.06.1998 . . .

SAP AG

Selection via Qualifications Profile

ry N e ce ss a t io n s : Q u a lific a sh E n g li h F re n c
APPLICANT POOL

S tu d ie s s s e n i s Bu

SAP AG

Checking Applicants Suitability for Vacancy


Applicant Selection
ArchiveLink-(Application Letters 14.06.1996) Document Help Doc.: 1/1 Page: 1/1 Edit G oto View Window

Applicant master data

Edit

Goto Environment

System

Help ?

Facsimile Applicant selection Key date: 27.06.1998


Anna O thers

SAP AG Neurottstr. 16 69185 Walldorf Dear Sir or Madam,

Anna Other 21 Payne Lane Surbiton Surrey

Address 21 Payne Lane Surbiton Date of birth Nationality M other tongue 19.03.1963 British English

Applications 14.06.1998 The Times Date of Publication 08.06.1998

I would like to reply in response to your ad in The Times of 08.06.... I am currently employed as ..... ...

Education 01.10.1984 01.07.1991 University Degree Result Subjects Cambridge Chemistry Honors Chemistry Biology England

Q ualifications Fr Hilfe F1 drcken. Notiz Business English language skills level 7

SAP AG

Administration of the Selection Procedure


Invite applicant Reject applicant

Invite applicant

Reject applicant

Overall status

Reference

Overall status

Reference

SAP AG

Decision-Making in the Selection Process


Applicant Selection
ArchiveLink-(Application Letters) 14.06.1996) Document Help Dcc.: 1/1 Page: 1/1 Edit G oto View Window

Applicant master data

Edit

Goto Environment

System

Help ?

Facsimile Applicant selection Key date: 27.06.1998


Anna O thers

SAP AG Neurottstr. 16 69185 Walldorf Dear Sir or Madam,

Anna Other 21 Payne Lane Surbiton Surrey

Address 21 Payne Lane Surbiton Date of birth Nationality M other tongue 19.03.1963 British English

Applications 14.06.1998 Education 01.10.1984 01.07.1991 University Degree Result Subjects Cambridge Chemistry Honors Chemistry Biology England The Times Date of Publication 08.06.1998

I would like to reply in response to your ad in The Times of 08.06.... I am currently employed as ..... ...

Q ualifications Fr Hilfe F1 drcken. Notiz Business English language skills level 7

SAP AG

Concluding the Selection Procedure

Overall status: to be hired Activity type 014 Perform on

Vacancy assignment status: to be hired Hiring date 01.07.1998

Vacancy assignment status: rejected Overall status: rejected

Activity type 015 Perform


SAP AG

Transfer data 30.06.1998

Activity type 011 Perform to

Rejection 20.06.1998

to

Transferring Applicant Data to Personnel Administration


Contract

A. Ambitious ----------------------Signature

Employee data

Applicant data
SAP AG

Maintaining Employee Data

Change of address

Salary increase
Work Schedule Rule
Early Normal Night

New work schedule

New pay scale group Change employee subgroup


SAP AG
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CAB Company: Employee Data (HR Master Data Sheet)


HR Master Data Sheet Date 1st day of current month Name
Tim Taylor

Personnel Number Address


Asterstrasse 1
69112 Heidelberg

Date of Birth
11/08/1965

Place of Birth
Mannheim, Germany

Hire Date
Current Month

Employed as
Sales Executive - Internal Sales (salaried employee)

Work Center
Headquarters

Working Time/Shift
Flextime; 40 hours per week
R

SAP AG

A New Employees HR Master Data Sheet (2)

Entry
This month

Employed as
External sales person (salaried employee)

Work place
Head office

Pay Scale Group/Basic Pay Since Group/level Since


01. of this G00A month

Bonuses Amount

Type

Working Time/Schedule
Flextime 40 hours per week

Payroll area

XX
R

SAP AG

Personne
SAP AG

Personne
SAP AG

Qualificat

Definition
SAP AG

Determini
SAP AG

Seminar a
SAP AG

Personne
SAP AG

Career Planning
With career planning, you can find suitable positions for a person in the career model

?
SAP AG

Succession Planning
With succession planning, you can find a suitable successor for a position by evaluating the career model

Mrs. Jones

?
Position: Accounting Manager
SAP AG

Mr. Williams

Succession Planning
Retrieve list of potential persons for specific positions Earmark or transfer individuals to positions Consider individuals interests and preferences Define further restrictions, such as organizational unit or entry date into company
Position: Assistant Sales Manager Person D Marshall P Domenico T Walsh J Young Occ. Position Sales Associate Sales Associate Buyer Planner Suitability % 75 66 50 40

SAP AG

Time Management

Time Statement List Work Schedule


Time Evaluation
Early Normal Night

SAP AG

CAB Company: Working Time Models

Flextime Rotating Shifts Part-time...

SAP AG

CAB Company: Deviations in Working Time

Work Schedule
Early Late Night

Others
SAP AG

Time Data Recording: Implementation


1st Method
Records Deviations from the Work Schedule

2nd Method
Records All Actual Times

Monthly Work Schedule


Early Normal Night Early Normal Night

Monthly Work Schedule

+ Deviations Examples: - Overtime - Absences - Substitutions ...


SAP AG

+ Deviations + All attendances - automatic - manual

Creating Monthly Work Schedules: Customizing Steps


Public Holidays Public Holiday Calendar
Break Schedules

Daily Work Schedules


Variants Variant Rules

Period Work Schedules Day Types

Work Schedule Rule generates Work Schedules Planned Working Time Infotype 0007
SAP AG
R

Deviations in Working Time

Time Management Time Data Recording and Administration Substitutions Absences Attendances Overtime Availability Quotas ...
R

Deviations

...

SAP AG

Absences

Time Management Time Data Recording and Administration ... Absences Absence Catalog

Define absence types Determine entry screens and time constraint classes

SAP AG

Attendances

Time Management Time Data Recording and Administration


R R /3 /3

Define absence types Determine entry screens and time constraint classes

SAP AG

Overtime

Indicator from Daily Work Schedule

Overtime Calculation Type Remuneration


SAP AG

Time in Lieu

Employee Remuneration Information

Overtime as Wage Type

EE Remuneration Info (2010)

Wage type

OZZZ

Overtime

Number/unit

10

Hours

Hazardous Duty Pay


R

SAP AG

Compensation Management and Cost Planning

C CE

Budget

Compensation management for a department

Salary increase Cost planning


SAP AG
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Job Pricing : Topic 1

Job Evaluation
Salary Surveys Planned Compensation and Integration with Basic Pay Job Pricing

SAP AG 1999

How Much is the Job Worth?

SAP AG 1999

Job Evaluation Results Infotype (1050)

Infotype

Edit

Goto

Ex Extras

View

Sy System

Help

Display Job Evaluation Results


Skilled laboror Active 01.01.1999 31.12.9999

Job Planning status Validity

to

Youcan canuse usesubtypes subtypes You todifferentiate differentiatebetween between to jobevaluation evaluationmethods methods job

Job Evaluation Results 01 S 50026980 1 Evaluation method


Watson & Willis

Evaluation points Evaluation group Benchmark job

400

Hereyou youenter enterthe the Here resultsof ofthe thejob job results evaluation evaluation

Setthis thisindicator indicatorif ifyou you Set wantto todefine definethis thisjob job want asaabenchmark benchmarkjob job as
SAP AG 1999

Salary Surveys - Example

CABB Ref.point

Survey A

Survey B

Survey C

SAP AG 1999

Planned Compensation Types


Pay Grade
Level 01 02 03 04 Minimum 46.250,00 48.750,00 51.250,00 53.750,00 Maximum 51.250,00 53,750,00 56.250,00 58.750,00 Reference 48.750,00 51.250,00 53.750,00 56.250,00

Pay Scale
Level 01 02 03 04 Amount 25.250,00 26.750,00 27.250,00 30.750,00

Direct
Minimum 22.000,00 Maximum 62.000,00

SAP AG 1999

Long-Term Incentive Plans

Caliber A Bicycle Co. Stock Program 2000

100,000.00 Shares approved

Shareholders decide decide how how Shareholders manyshares shares are are to to be be made made many available available

SAP AG 1999

Payroll Accounting

Master data Time data


C CE

Payroll Accounting

Payments to different payees Transfer to Accounting


SAP AG
R

Overview of the Payroll Process

Payroll
CE

Calculation of wage elements

Statutory and voluntary deductions

Remuneration

SAP AG 1999

Overview of ESS Services


ESS Service Possible functions
Administration My Assets* Calendar* Inbox* Whos Who My Photo Change Own data Enter address information Enter bank information Enter data about oneself and one's family Enter data about previous employers Create or cancel a leave request Display Work schedules and leave information

Prerequisite HCM Module


Personnel Administration

Personal Information

Personnel Administration Organizational Management

Working Time

Time Management

Overview of ESS Services


ESS Service
Life and work Events

Possible functions
Joining a company Enrolling for benefits Marriage Divorce Birth/Adoption Changing his or her employment status Book a training course Create a qualification profile Compare his or her profile View appraisals

Prerequisite HCM Module


Personnel Administration Benefits Administration

Career

Training and Event Management Personnel Development (Skill Management) Appraisals

*Configuration to be done in SAP Financial Accounting Module

Overview of MSS Services

MSS Service Possible functions


Managing Organizational Structures Analytical insight on the Org Structure (Cost, qualifications,) Handling transfers

Prerequisite HCM Module


Personnel Administration
Organizational Management Personnel Development

Administering Employee Data

Employee Information Initiate Data Change

Personnel Administration Organizational Management

Managing employee Time & Attendance/ Recording time

Team and Individual Absence Information Approve time data

Time Management

Overview of MSS Services


MSS Service Possible functions Prerequisite HCM Module
Organizational Management Personnel Development

Employee Career Planning

Perform profile match-ups and observe training and career possibilities

Managing Employee Development and Succession Planning

Observe Individual and Team related training needs Gain insight on individual skills and skill set-up of the team Identify mandatory courses

Personnel Development Training and Event Management

*Configuration to be done in SAP Financial Accounting Module

Learning solutions