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Ms. RITU JAIN 1
• Job analysis is a formal and detailed examination of jobs. It is a systematic investigation of the tasks, duties and responsibilities necessary to do a job. • Job analysis is an important personnel activity because it identifies what people do in their jobs and what they require in order to do the job satisfactorily.
Ms. RITU JAIN 2
Sources of Job Data
NON HUMAN SOURCES • Existing job description and specification • Equipment maintenance records • Records of employee working • Popular literature HUMAN SOURCES • Job Analysis • Supervisors • Job Experts
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Method of collecting Job Data
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Interview:– Structured interview – Unstructured interview Questionnaire:.Should Contain the following basic information: – Job title of the holder – The job title of the job holder’s manager or supervisor – The job titles and number of the staff reporting to the job holder – A brief description (one or two sentences) of the overall role or purpose of the job – A list of the main task. duties and responsibilities Ms. RITU JAIN 5 .
Ms. RITU JAIN 6 . Diary:.this method requires the job holders to record in detail their activities each day.Observation:-the job analyst carefully observe the job holder at work and records what he or she does. how he or she does and how much time is needed for completion of a given task.
RITU JAIN 7 JOB SPECIFITION .USES OF JOB ANALYSIS HRP RECRUITMENT & SELECTION JOB DESCRIPTION TRAINING AND DEVELOPMENT JOB ANALYSIS JOB EVALUATION PERFORMANCE APPRAISAL PERSONNEL INFORMATION SAFETY & HEALTH Ms.
Process of Job Analysis ORGANISATIONAL ANALYSIS Selection of representative positions to be analyzed Process of Job Analysis Preparation of job description Collection of job analysis data Preparation of job specification Ms. RITU JAIN 8 .
RITU JAIN 9 . interrelationships between jobs and contribution of various jobs to the efficiency and effectiveness of the organization. Ms. Organizational Analysis:.this is required to find the linkages between jobs and organizational objectives. A representatives sample of jobs to be analysed is decided keeping the cost and time constraints in mind.it is not possible to analyze all the jobs. Selection of representative positions to be analyzed:.
Collection of job analysis data:-care should be taken to use only reliable and acceptable techniques in a given situation. training. Preparation of job description:-this steps involves describing the contents of the job in terms of functions. Preparation of job specification:-job specifications is a written statement of personnel attributes in terms of traits. experience needed to carry out the job. duties responsibilities. RITU JAIN 10 . Ms. skills. operations etc.
RITU JAIN 11 .Nature of Job Analysis JOB TASK JOB ANALYSIS JOB DUTIES JOB RESPONSIBILITIES Ms.
TOOLS AND EQUIPMENT •WORKING CONDITIONS Ms.Job Description and Job Specification JOB ANALYSIS JOB DESCRIPTION •JOB TITLE •LOCATION •JOB SUMMARY •DUTIES •MACHINES. RITU JAIN JOB SPECIFICATION •EDUCATION •EXPERIENCE •TRAINING •JUDGEMENT •PHYSICAL EFFORTS •COMMUNICATION SKILLS •EMOTIONAL CHARACTERISTICS 12 .
RITU JAIN 13 .Problems with Job Analysis • • • • Support from top management Single means and source No training or motivation Activities may be distorted Ms.
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RITU JAIN 15 . • Job design following job analysis.JOB DESIGN • The logical sequence of job analysis is job design. duties and responsibilities into a unit of work to achieve certain objectives. • Job design involves conscious efforts to organize tasks. Ms.
RITU JAIN 16 .Factors Affecting Job Design FEEDBACK ORGANISATIONAL FACTORS JOB DESIGN PRODUCTIVE AND SATISFYING JOB ENVIRONMENTAL FACTORS BEHAVIORAL FACTORS Ms.
ergonomics and work practices. work flow. RITU JAIN 17 . ENVIRONMENTAL FACTORS:• Internal factors • External factors • Employee abilities and availabilities • Social and cultural expectations Ms.includes characteristics of task. ORGANIZATIONAL FACTORS:.
RITU JAIN 18 . Behavioral factors:• Feedback • Autonomy • Use of abilities Ms.
RITU JAIN 19 .Recruitment According to Edwin B. A process of finding and attracting capable applicants for employment Ms. “Recruitment is the process of searching the candidates for employment and stimulating them to apply for jobs in the organisation” Meaning: Recruitment is the activity that links the employers and the job seekers . Flippo.
RITU JAIN 20 . • Help increase the success rate of the selection process by reducing the number of visibly under qualified or over qualified job applicants. • Begin identifying and preparing potential job applicants who will be appropriate candidates.Purpose and Importance • Increase the pool of job candidates at minimum cost. Ms.
RITU JAIN 21 .Factors Governing Recruitment EXTERNAL FORCES •SUPPLY AND DEMAND •UNEMPLOYMENT •IMAGE INTERNAL FACTORS RECRUITMENT •RECRUITMENT POLICY •HRP •SIZE OF THE FIRM •COST •GROWTH AND EXPANSION Ms.
RITU JAIN 22 .SOURCES OF RECRUITMENT INTERNAL SOURCES externalSOURCES PROFESSIONAL R E C R U I T M E N T ADVERTISEMENTS CAMPUS RECRUITMENT RADIO AND TELEVISION COMPETITORS ACQUISITION AND MERGERS PRESENT EMPLOYEES FORMER EMPLOYEES PREVIOUS APPLICANTS Ms.
RITU JAIN 23 . promoted or demoted Merits • Economical • Suitable • Reliable • Satisfying DEMERITS • Limited choice • Inefficiency Ms.Sources of Recruitment INTERNAL SOURCES • Retired employees • Transferred.
issued by the organization Ms.EXTERNAL SOURCES • Employees working in other organizations • Students from reputed educational institutions • Candidates referred by unions. relatives and existing employees • Candidates responding to the advertisements. RITU JAIN 24 . friends.
MERITS • Wide choice • Fresh blood • Motivational forces • Long term benefits DEMERITS • Expensive • Time consuming • Demotivating • uncertainty Ms. RITU JAIN 25 .
what are some of the important reasons for the deep changes we are seeing in the way jobs are done?(TEAM 1) • Explain how you would carry out a job analysis in a company that never job descriptions(TEAM 2) • Are job description really necessary? What would happen if a company decided not to use any job description at all?(TEAM 3) Ms. RITU JAIN 26 .Discussion Questions • In your opinion.
Prepare job description and person specification 3.Advertising the vacancy 4. RITU JAIN 27 .Recruitment Process 1.Identify vacancy 2.Conducting interview and decision making Ms.Managing the response 5.Short-listing 6.Arrange interviews 7.
searching for prospective employees and stimulating them to apply for jobs in an organization . Ms. RITU JAIN 28 .SELECTION According to Thomas stone “ • Selection is the process of differentiating between applicants in order to indentify and hire those with a greater likelihood of success on the jobs • In simple words…… • It is the functions perform by the management of selecting the right employees at the right time After identifying the sources of human resources.
Ms. • The objective of the selection decision is to choose the individual who can most successfully perform the job from the pool of qualified candidates..Contd. RITU JAIN 29 .
Steps in the Selection Process • • • • • • • • Screening of application Preliminary interview Application blank/CV Check of references Psychological test Group discussion Approval by the supervisor Physical examination Ms. RITU JAIN 30 .
• Helps to increase organization and individual effectiveness.Importance of Recruitment and Selection • • • • Helps to get a proper candidate. RITU JAIN 31 . Helps to get organizations legal and social obligations. Help to reduce the probability. Help to increase success rate. Ms.
RITU JAIN 32 .Selection Methods • • • • Interviews .all types Presentations Tests Psychometric tests Ms.
behaviours? • Does candidate know enough to decide this is right job and organisation for them? (so they stay) • Good impression of University? (even if not successful) Ms. skills. RITU JAIN 33 .Purpose of an Interview • Does candidate meet person specification – knowledge. experience. personal qualities.
be quickly briefed and given half an hour to prepare a 5 minute presentation. • Example 1: for a post which is required to respond to a committee or the public in a very short timescale given a few facts. candidates could be asked to simply arrive early to the interview.presentation • Presentations can be used in a variety of ways depending on how they relate to the job description and the normal working practices expected of the post. and deliver it orally with no supports. RITU JAIN 34 . Ms.
RITU JAIN 35 .. • For example.v.TEST • It is possible that when defining the person specification criteria that some criteria prove hard to assess either through the application form or c. if some IT skills are needed for the posts. how will you know that the candidates meet the standard that you are expecting in the job? Ms. such as Access database skills. or via the interview.
such as strong relationship building skills. for example. and towards their subordinates. towards a manager. towards their peers.Psychometric tests • These are particularly useful if you want to assess candidates for managerial or senior appointments or candidates for appointments where there is a special need for the post . RITU JAIN 36 . • These types of test are especially good at assisting with assessing how candidates are likely to behave. Ms.
• links the employers with the employees. RITU JAIN 37 .Conclusion • The Purpose and Importance of Recruitment and select • Attract and encourage candidates. • Increase the pool of job candidates Ms. • Create a talent pool. • Determine present and future requirements.
it involves assigning a specific rank and responsibility to an employee.PLACEMENT Placement is the actual posting of an employee to a specific job. The placement decision are taken by the manager after matching the requirement of a job with the qualifications of a candidate. RITU JAIN 38 . transfer or demotion of present employees. Ms. it includes initial assignment of new employees. placement refers to the allocation of people to jobs. and promotion.
Major Benefits • • • • Show good results on the job Get along with people easily Keep his spirits high. RITU JAIN 39 . report for duty regularly Avoid mistakes and accidents Ms.
Ms. • Lectures. RITU JAIN 40 . seminar are also provided to new employees so that they can settle down quickly and resume the work. groups. films.Induction/ Orientation • Orientation or Induction is the task of introducing the new employees to the organization and its policies . procedures and rules. handbooks.
OBJECTIVES • Removes fears • Creates a good impression • Acts as a valuable source of information Ms. RITU JAIN 41 .
RITU JAIN 42 .Induction programme: steps • Welcome to the organization • Explain about the company • Show the location/department where the new recruit will work • Give the company manual to the new recruit • Provide details about various work groups and the extent of unionism within the company Ms.
facilities. • Explain about future training opportunities and career prospects • Clarify doubts • Take the employee on a guided tour of buildings. leave etc. • Give details about pay. RITU JAIN 43 ..Contd. etc Ms. holidays. benefits.
1) Content:Organizational issues Employee benefits Introduction Job duties 2) Socialization 3) Follow up Ms. RITU JAIN 44 .
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