Querying the Database

MELJUN CORTES

QUERY

A question represented in a way the OO.Org Base can understand

Are used to find more item one record, let you specify the field you want to see in the Data sheet
To access only a subset of your data that can be well defined by a filter condition

Dynaset

Is the set of records resulting from a query or filter When you edit records in a dynaset, you are actually editing the records in the original table

Creating Query using Design View

Open the database file where you want to create the new query Select Queries object/icon from Database Pane Click Create Query in Design View Run the query (use Run button)

Querying with Text
Exact text data Examples:

 

Pop (or 'Pop') Pasig (or 'Pasig') Symbols that represent any character or combination or characters

Using Wildcards

Wildcards (or wildcard characters)
Asterisk (*) – represents any collection of characters Example: R*T Result : RT, RAT, RENT, RESET  Question Mark (?) – represents any individual character Example: R?T Result : RAT, ROT, RIT, RUT

Querying with Numbers

Exact numerical value

Default, assumed to be equal to value indicated OPERATOR – is a sign or symbol that specifies the type of calculation to perform within an expression

Other comparison operators
> greater than < less than >= greater than or equal <= less than or equal NOT not equal to BETWEEN ___ AND ____

Criterion

Are used to select records in queries and filters Is a set of conditions that must be matched in order for a record to be included in a dynaset

Compound Criteria
AND Conditional Query Place criteria on the same line (Use CRITERIA row of the design grid)

OR Conditional Query Place criteria on separate lines (Use CRITERIA and OR rows of the design grid)

Expression

Are used to specify criteria in queries perform updates in an action query Is any combination of mathematical or logical operators, constants, functions, names of fields and properties that evaluates to a single value

JOINING TABLES

Select the tables to bring out the field lists at the upper pane of the Select Query window Access will draw a line, called join line, between matching fields in the two tables Select fields either the tables, enter criteria, run query Access will join the tables automatically

Sorting Data in a Query

 

Sort key – field or fields on which the records are sorted Primary sort key (or major key) – more important key when sorting on more than one field Secondary sort key (or minor key) Specify sort order in the SORT line of the design grid, e.g., sort key on the left will be the major sort key)

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