Project Monitoring & S - Curves

Ekalavya, an ideal for modern students, learnt archery without any external help. By self-effort and faith in one’s own power, desire for knowledge, and by self-reliance, one can do miracles.

Why Monitoring ?

t norms Check consumables consumptions .Resources are limited Status of progress of project both physical and financial Enables to take corrective action in time Utilization of resources Compare productivity of men & machinery w.r.

MONTHLY PROGRESS REPORT JOB COST REPORT MONTHLY REPORTS PERFORMANCE REPORT ANNEXURE V-A RECONCILIATION .

MONTHLY PROGRESS REPORT  Highlights the progress of works during the month and cumulative. The report includes       Monthly Highlights Physical Progress Financial Progress Progress Photographs Safety & Quality Statistics Constraints .

JOB COST REPORT MPCS .

 It’s a Mid course correction : Initiate necessary proactive steps  It Identifies items which are making loss / profit  It’s a Reference document for Tendering / Contracts / Operations .PURPOSE OF JCR  It’s a tool to monitor financial performance of the job and highlights the areas of concern.  Timely implementation of remedial measures on area of concern.

r.t ACE .Information's from JCR  Cost incurred till date for various project activities Operating unit rate of various activities  Estimated cost for the balance works  Revised overall cost estimate for the project Revised Contract Value Revised Profit Margin from the Project Variance of cost w.

Gross Margin Gross Margin in % PLANNING MANAGER SITE ACCOUNTANT PROJECT MANAGER . Value Rev.JCR FORMAT NAME OF THE JOB : SITE CODE JOB NO. MONTH JOB COST REPORT Contractual Date of Commencement Actual Date of Commencement Contractual Date of Completion Expected Date of Completion Original Contract Value Revised Contract Value RECON CODE DESCRIPTION UNIT JOB STATUS TO DATE UNITS ACTUAL COST UNIT COST ESTIMATE TO COMPLETE UNITS COST UNIT COST REVISED ESTIMATE UNITS COST UNIT COST ORIGINAL ESTIMATE FOR REVISED QTY VARIANCE REVISED REMARKS COST SALES UNIT UNIT COST COST TOTAL COST FOR WORKS OVERHEADS TOTAL COST OF PROJECT Estimated Site Contribution on Completion (Rev. Estimate ) Rs. Cost. Cont.

Revised Estimate = Cost Incurred + Estimate Cost for balance qty .

Original Estimate = Revised Qty X ACE Unit Rate .

Variance ( B-A) Original Estimate – Revised Estimate .

Gross Margin RCV – Revised Estimate .

Act)  Work in Progress  Collection  Age wise outstanding Break-up Funds Requirement by Site  Working Capital Details  Monthly and Cumulative Cost details  Staff & workmen Strength  Staff Productivity Safe Man Hours Worked Others .Performance Report Information provided by this statement includes  Monthly & Cumulative Invoicing ( Budget Vs.

Outstanding Statement Information provided by this statement includes        Month wise billing details Cumulative Billing Deductions break-up Payment Collected Net Receivables TDS Certificate Age wise outstanding detail .Annexure VA.

CER. RET Recoveries DATE: Certificate receipt IT WCT OTH TOT Net Payment Net Amount Received Receivable Remarks Payable (Rs.) IT WCT TOTAL .) SL NO Month Invoice No / Date SUB.ANNEXURE VA JOB NO: PROJECT : Invoice Amount (Rs.) (Rs.) (Rs. MOB ADV + Int.

excess consumption and theft Helps in mid-course correction.Bulk Material Reconciliation  Consumption of materials is checked with respect to Drawings  Ensures that desired quantity of material is consumed into the product to get required quality Control on wastages . .

t quantities certified by Client or w.Quantity Reconciliation  Reconciles the work done quantity paid to various agencies w. Assists in taking corrective action for any variations.t approved drawings. .r.r.

Be Passionate.Love what you do & do what you love. .Performance always comes from Passion & not from Pressure..

Why Analysis ? .

t norms • Mechanical Fabrication Erection Pipe Laying : MD / MT : MD / MT : MD / IM Welder productivity : ID/WD • Civil Bar bending : MD /MT Shuttering Staging Plastering / Painting : MD/Sqm : MD /cum : MD/ Sqm .r.Analysis of labour productivity w.

t norms • Mechanical Electrode Grinding Wheel Welding cables Cutting Gas Oxygen gas Welder productivity : Kg /MT :Nos /MT : Meter / MT : Kg / MT :cum / MT : ID/WD • Civil Binding wire Nails Staging : Kg /MT : kg/Sqm : MD /cum .Analysis of consumables consumptions w.r.

Utilization of resources Machinery •Excavator : Cum / Hr •Crane •Welding M/c •Batching Plant : MT / Machine Mth : MT / Machine Mth : Cum / Mth •Mixer Machine : Cum / day • Fuel consumption / hr • • • • • Excavators Crane DG sets Mixer Machine Vibrator .

S -CURVES .

S-Curves  Achieved Vs Budgeted  Expected Vs Budgeted  Various S-Curves • Progress S –Curve • Invoicing S.curve • Cost S-Curve • Sales S-Curve • GM S-Curve .

SALES CURVE FY 09-10 ( BUD Vs.01 32.31 Budget Q2 Q3 Exp Q4 Q1 .71 23. EXP ) 80 70 73. 60 50 40 30 20 10 0 11.96 74.08 7.12 42.51 VALUE IN CRS.42 56.

Actual 119 Cr VALUE IN CRS. 80 60 40 20 Budgeted 60 Cr Actual 0 Apr-08 Jun-08 Dec-08 Aug-08 Oct-08 Feb-08 Feb-09 .Invoice Curve FY 08-09 140 120 100 Budget Vs.

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JCR INPUTS Recon Code wise activity details Cost Statement  Quantities paid to Sub-contractors  MIB Details  ETC Quantity and unit rate  ACE Details .

Consists of two parts: Direct Cost & Indirect Cost  It enables site management to monitor the profitability of the project by comparing it with JCR.  ACE has to be prepared within 1 month from the date of receipt of LOI / Work Order from the Client .ACE : Accepted Cost Estimate  It’s a detailed estimate of the expected cost to be spent for successful completion of a project  It’s a yard stick for measuring the profitability of a project.

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