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Recruitment

The recruitment process

The recruitment process is the steps involved when recruiting a new member of staff.

Why have a process?

So all staff do the same thing. So that the best candidate is appointed. So that the process is efficient (recruitment is expensive) and gets the best result. So that recruitment is legal and ethical.

The law and ethics

The law states there must be no discrimination everyone must have the same opportunity regardless of race or sex or disability. Ethical recruitment means there is no favouritism eg all candidates are treated the same and asked the same questions.

Steps in the process


Identify the vacancy Draw up a job description Draw up a person specification

Advertise the vacancy


Shortlist the candidates Interview the applicants Select and appoint the best candidate
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First steps

Agree the vacancy not all vacancies are filled and sometimes a job may be changed before it is advertised again. Draw up the job description listing the job title, salary, main duties and responsibilities of the job holder. Draw up the person specification listing the essential and desirable skills, qualifications and attributes of the person.
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Next steps

Advertise the vacancy decide where to advertise it. State the job content and the skills, qualifications and attributes required. Say how to apply for the job. Shortlist applications select the best applications for interview (usually 5 or 6 maximum).

Finally . . .
Interview the applicants (may include tests and questions) and score their performance Select the best candidate (the top scorer/one who will fit in best with other staff)

Offer

the job If offer accepted, notify unsuccessful candidates.


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Differences in processes

In a large organisation, recruitment is undertaken by the Human Resources department. Managers are involved in filling vacancies in their own area. In a small firm, recruitment is overseen by a manager or supervisor to ensure the candidate will fit in.

Analysing and evaluating recruitment processes


A good process will result in: Appropriate job descriptions and person specifications A clear, appropriate advertisement A straightforward process for candidates In-depth interviews by experienced interviewers Fair treatment for all candidates The best person being offered the job Unsuccessful candidates treated courteously
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