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by: Mary Rose Rebueno

Failure to give proper consideration to the office environment is reflected in several ways. A poor office environment results in decreased levels of productivity and employee morale. Absenteeism and tardiness will also increase including number of errors of employees. In extreme cases, employees physical well-being may actually be hampered. -Z.K.Quible

MAJOR CONSIDERATIONS
Office lighting there should be properly designed

lighting system

MAJOR CONSIDERATIONS
Ventilation- proper ventilation will reduce fatigue

factor

MAJOR CONSIDERATIONS
Interior decoration and furnishing
-pleasant colors to be used Ex. Green and blue induce feeling of coolness, -orange and yellow are warm colors. -curtains as decoration and to prevent glare of sunlight coming directly on the table of employees -have paintings to break monotony and make office attractive

MAJOR CONSIDERATIONS
Measures to prevent internal noise (machine movements,cracking doors, conversations etc)
-carpets/rubbermats -calling bells replaced with buzzers -banging or cracking doors should be fitted with rubber or felt stops to reduce sound -phones may be kept in sound-proof booths -ask employees to tone down conversations

MAJOR CONSIDERATIONS
Measures to prevent external noise
-as much as possible, location of office should be away from noise creating areas -doors and windows to be kept closed -walls can be sound-proof

MAJOR CONSIDERATIONS
SAFETY PRECAUTIONS
-first aid box -fire precautionary methods/skills training have fire extinguishers -periodic checking of lights,machines etc. -removal or repair of damaged mats/carpets -smoking to be banned within office premises

MAJOR CONSIDERATIONS
ENSURE CLEANLINESS

MAJOR CONSIDERATIONS
SECURITY

-important files to be kept in vaults/filing cabinets -employees handling cash should be bonded -install security cameras -proper identification and entry pass for people entering the office particularly sensitive areas

HOW TO IMPROVE OFFICE SPACE


assess current space and office layout
consider storage options review seat plans if theres a need to do so particularly

for department supervisors consult employees re office layout/space concerns

ADDITIONAL FEATURES
may consider an employees lounge where employees

can take a break with comfortable chairs

HANDLING PAPERWORK
Keep filing system

organized store documents close to where it is used information/files that are frequently used should be readily accessible throw paperworks or move to dead files when no longer relevant keep a locator list of who maintains files and where they can be located

HOW TO DEAL WITH WORKLOAD


1. Be organized 2. Stop excessive multitasking 3. Make a to-do list then strike items off 4. Set time limits 5. Eliminate time wasters 6. Assess workload before taking on new tasks

HOW TO DEAL WITH WORKLOAD


7. Resolve employee job concerns. Listen. Get feedback. 8. Plan 9. Set guidelines and procedures. 10. Set clear job expectations and performance measures. 11. Set realistic deadlines. 12. Allow time for interruptions.

HOW TO DEAL WITH WORKLOAD


13. Review workload regularly. 14. Learn/be updated re latest technology, ex. Computer hardware/software/applicatio n to make your work easier. 15. Prioritize 16. Delegate 17. Be proactive. 18. Take good care of yourself.

*An individuals performance is significantly conditioned by the environment in which he works. -G.R. Terry