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• Provide a new graphical interface, changing completely Microsoft Excel the most important the “Excel menu” oldrepresents concept;
spreadsheet that manipulates and processes • Manage larger data collection – more rows and columns; several kind of data, mainly, numeric data, which • Create new opportunities as regards formatting cells and are organized into many rows and columns.
The most Excel features: • Manage dataimportant tables more efficiently; • Formatting and Editing Worksheets • Create formulas much more handy; • Building Formulas and Performing Data Analysis • Allow to summarize data; • Managing Excel Databases • powerful conditional formats; • Create Creating different kind of Charts • Create more relevant and attractive charts or diagrams; Analyzing Data with Decision Support System Instruments • Performing What-If Analysis • Supply the improvement of the synthesizing tools.
EXCEL FUNDAMENTALS. COMPONENTS. GENERAL CONCEPTS
EXCEL FUNDAMENTALS. FORMULA BAR
Formula Bar Formula Bar: a bar placed just below the Ribbon that we use to enter and edit values or formulas in worksheet cells. In fact, the formula bar displays the constant value or formula stored, at one moment, in the active cell. Name Box: a rectangular area at the left-end of the formula bar that always shows up the reference (address) of the active cell (A1), regardless of where we scroll along the worksheet.
Excel fundamentals. Quick Access Toolbar .
In fact.EXCEL FUNDAMENTALS. Active Workbook Window 1. The first workbook you open is called Book1. which we can use to organize many kinds of related information. Sheet tabs at the bottom of the workbook window . This title appears in the title bar at the top of the window until you save the workbook with your own title 2. Excel workbook is one of the greatest organizational tools. that allows to keep in the same place all the documents that relate to a specific project. WORKBOOK WINDOW An Excel workbook represents a file that contains one or more worksheets.
FLOATING WINDOW Floating Window .EXCEL FUNDAMENTALS.
Sheet2. We can view a worksheet by simply clicking its sheet tab •At the bottom of the workbook window there are navigational controls that we can use to move from sheet to sheet in our workbook .THE EXCEL SCREEN ELEMENTS •Workbooks initially comprise three worksheets. Each worksheet has a name on its sheet tab at the bottom left of the workbook window: Sheet1. and Sheet3.
EXCEL FUNDAMENTALS. consisting of cells that are organized into columns and rows.576 rows. EXCEL WORKSHEETS Columns go from top to bottom There are letters across on the worksheet.184 cells to workmany in on each worksheet box – “Include this sheets” range dialog . identified by letters from first column A through XFD (after column Z comes column AA. The worksheet contains 16. horizontally (row headings are numbers) Worksheet represents the primary document that allows us to store and work with data in its workspace. identified numbers Office button contains menu – Excel Options tab by – Excel Options There are 17. vertically the top and numbers (column headings are letters) down the left side Rows go from left to right on the worksheet.834 columns in all.869.048. and so on. after AZ comes BA. up to the last worksheet column XFD) The worksheet 1.179.
EXCEL FUNDAMENTALS. For example: Ready – Excel is waiting for an entry Enter – the user is typing into the worksheet cell Edit – the user is making double-click into the cell that contains data Also at the left side of the status bar Excel displays various keyboard modes that the user can turn on or turn off. For example: Caps Lock – appears when the user pressed the Caps Lock key Num Lock – appears when the user activated the numeric keypad . STATUS BAR At the left-end of the status bar Excel displays some information about what is happening in its workspace.
STATUS BAR When two or more cells are selected and at least one of them contains a value. normally Excel displays the sum. Maximum. a shortcut menu appears. Shortcut menu: a contextual menu that displays a list of options relevant to the selected worksheet item (range of numbers) .EXCEL FUNDAMENTALS. the count and the average of the values in the selected range and this is called the AutoCalculate feature. Average etc). If we right-clicks the area. that has other options we can choose from (Minimum.
drag down or to the right in decreasing order . Filling-in a series of numbers or dates: Incremental 1. Using Ctrl+Enter keyboard shortcut to place any kind of information into multiple cells simultaneously To enter the same data into multiple worksheet cells.drag up or to the left.FILL DATA AUTOMATICALLY IN WORKSHEET CELLS A. 2. Select the cells Fill-handle that contain the starting values. Enter a value in the next cell to establish a pattern (the incremental step). Drag the fill handle over the range you want to fill: in increasing order . this way. one press the Ctrl+Enter keyboard shortcut.at least 2 cells. 3. the same information will be inserted into each cell in the range of the selected cells. . Release the mouse button and Excel will automatically fill the respective series. B. 4. 5. Select the first cell in the range you want to fill and enter the step is 3 starting value for the series.
Fill data automatically in worksheet cells .
.Fill data automatically in worksheet cells Fill-in a series of numbers or dates To specify the type of series. use the right mouse button to drag the fill handle over the range. and then click the appropriate command on the shortcut menu.
North. South. East. for example. West. so we can Create a custom list by typing in values. There are two ways to create a custom list: • If our custom list is short.CREATING A CUSTOM FILL SERIES A custom fill series is a set of data that is used to fill a column or a row in a repeating pattern. or you can type the list from scratch. Microsoft Office Excel provides day-of-the-week and month-of-the year built-in lists. but the user can also create his own custom list. You can create a custom fill series from existing items that you've listed on a worksheet. . we can import it from a range of cells. so we can Create a custom list starting from an existing item. if the custom list is long. we can type the values directly in the dialog box. • On the contrary.
STEPS 1. On the Excel Options dialog box. select the Popular category. activate the Edit Custom Lists button . and then click Excel Options tab 2.CREATING CUSTOM LISTS. in the Top options for working with Excel area. and then.Click the Microsoft Office Button.
click Import button .CREATING CUSTOM LISTS. IMPORTING ITEMS To use the selected list.
NEW LIST To type a new list. click the Add button. . and then type the entries in the List entries box.CREATING CUSTOM LISTS. beginning with the first entry. select New list in the Custom lists box. When the list is complete.
select the list you want to change or to delete To delete the list simply click Delete button To edit the list make the changes you want in the List entries box. and then click Add button .ENTER DATA IN WORKSHEET CELLS CHANGE OR DELETE A CUSTOM FILL SERIES In the Custom lists box.
OPERATIONS WITH A WORKSHEET .
press the Enter key \ backslash ? question mark * asterisk . Excel highlights the name on the sheet tab so that you can edit the name or replace it with a new name. Sheet names can be up to 31 characters. However.OPERATIONS WITH A WORKSHEET NAMING AND RENAMING WORKSHEETS To change a sheet’s name. you can’t use the following characters in sheet names: : colon / slash New name To validate. and spaces are allowed. double-click the sheet tab.
. The frozen rows and columns don't scroll but remain visible (in sight) as we move through the rest of the worksheet. The Row/Column titles are divided from the rest of the current worksheet by a vertical/horizontal line . FREEZING PANES To keep row and column labels or other some important worksheet data visible as we scroll through a sheet. Freezing panes is one of the most important Excel feature that allows to select data that remains visible when scrolling in a sheet. we can "freeze" the top rows and/or left columns.EXCEL FEATURES. keeping permanently row and column labels visible as we scroll down or scroll across the worksheet.Excel inserts dark lines to indicate the frozen rows and columns. For example.
FREEZE PANES. Select the first row below the titles (row 5) 2. Select View tab on the Ribbon. click Freeze Panes command and choose the Freeze Top Row option from the drop-down list . HORIZONTAL FREEZING 2 1 1.
View tab .Freeze First Column option from the drop-down list .Freeze Panes command . VERTICAL FREEZING 1.FREEZE PANES.Select the first column to the right (column C) 2.
Select the cell that is both just below the column titles and just to the right of the row titles (cell D5) 2. MIXED FREEZING 1.Freeze Panes command .FREEZE PANES. View tab .Freeze Panes option from the drop-down list .
FREEZING PANES. Horizontally freezing . you must select the fifth row and freeze (Freeze Top Row command – View tab). EXAMPLES For example: if you want the information in the first four rows to stay in sight as you scroll down the worksheet.
Vertically freezing For example: if you want the information in the first column to stay in sight as you scroll across the worksheet. you must select the second column (column B) and freeze (select Freeze First Column command from the drop-down list). .
. Choose Freeze Panes command from the drop-down list.KEEP LABELS VISIBLE BY FREEZING PANES Mixed freezing For example: if you want both the information in the first four rows and also the information in the first column to stay in sight as you move through the rest of the worksheet: 1. 2. select the cell that is both just below the column titles and just to the right of the row titles (cell B5).
side by side. Use the mouse to drag the split bar to where you need it 2. point to the split box vertically split the sheet Drag and drop here to horizontally split the sheet When the pointer changes to a split pointer drag the split box To restore a window that has been split into four or two scrollable down or to the left to the position you want areas. simply double-click any part of the split bar that divides the panes or press again the Split button on the Ribbon. 1.EXCEL FEATURES. and is useful when we want to paste data between different areas of a large worksheet. vertically or both horizontally and vertically. we can split a worksheet horizontally. Splitting a worksheet into panes allows us to view different parts of the same worksheet. Choose View tab on the Ribbon ➪ Window ➪ Split button At the top of the vertical scroll bar or at the right end of the Drag and drop here to horizontal scroll bar. . with synchronized scrolling capabilities. SPLITTING PANES To view and scroll independently in different parts of a worksheet.
EXCEL FEATURES. SPLITTING PANES Split the current worksheet into four areas so that the first row and the first column of the database stay in sight as we scroll down or scroll across the worksheet and the four panes can be manage independently. .
it's no trouble at all to compare the differences between the 2 of them. Excel displays a dialog box that allows to select the desired workbook for the comparison. We can navigate from either the top or bottom worksheet. If more than two windows are open. As we scroll in one worksheet.COMPARING WORKBOOKS SIDE BY SIDE The Window group View Side by Side command is extremely helpful if we need to compare the contents of two similar workbooks (both workbooks will be in the same window – we’ll be able to see the two files on the screen simultaneously). We just have to click in the worksheet we want to navigate in to activate the scroll bars in that sheet. Because we can see the same locations in both worksheets at the same time. Excel automatically scrolls the same amount of cells in the second worksheet. The worksheet at the top of the window is the one that's in view when we click the Side by Side command. .
1. Open the two workbooks that we need to compare side by side .
2. Excel doesn’t provide a way to show the differences between the two files contents. select one of them from the Compare Side by Side dialog box and validate with OK button. Select View tab . .Window group .View Side by Side button If more than two windows (workbooks) are open. ! Keep in mind that this feature is for manual comparison only.
so that. Normally. click the button again.After we activate “side-by-side” mode the two buttons below the View Side By Side button become active: Synchronous Scrolling button allows to scroll through the workbooks at the same time. it locks the two windows together wherever they happen to be. Note: the View Side By Side button is a toggle button – to turn off side-by-side mode and return to Normal view. if we want the other window on top. the inactive window scrolls in identical way. when we scroll in any direction. the window that is active when we choose the command is the one that appears on top. so. Reset Window Position button resets the workbook windows to the positions they were in when we first started comparing workbooks. click that window and then simply click the Reset button to place it in the top position. .
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