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ISO 14001 (EMS)

BY

FAWAD NASIM JAWED

WHAT IS AN ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)?

PART OF AN ORGANISATIONS MANAGEMENT

SYSTEM USED TO DEVELOP AND IMPLEMENT ITS

ENVIRONMENTAL POLICY AND MANAGE ITS ENVIRONMENTAL ASPECTS

WHAT IS ISO 14001:2004

AN INTERNATIONAL STANDARD FOR REQUIREMENTS SYSTEM.

OF AN ENVIRONMENTAL MANAGEMENT

PRODUCED BY THE INTERNATIONAL ORGANISATION FOR STANDARDISATION.


ADOPTED JOINTLY BY STANDARDS AUSTRALIA AND STANDARDS NEW ZEALAND FOR APPLICATION IN AUSTRALIA AND NEW ZEALAND. USED AS BASIS FOR THIRD PARTY CERTIFICATION OF ENVIRONMENTAL
MANAGEMENT SYSTEMS.

ISO 14001 SERIES STANDARDS


ISO 14001 ENVIRONMENTAL
USE MANAGEMENT SYSTEMSREQUIREMENTS WITH GUIDANCE FOR

ISO 14004 ENVIRONMENTAL ISO 14015 ENVIRONMENTAL ISO 14030 DISCUSSES

MANAGEMENT SYSTEMSGENERAL GUIDELINES ON PRINCIPLES, SYSTEMS AND SUPPORT TECHNIQUES ASSESSMENT OF SITES AND ORGANIZATIONS LABELS AND DECLARATIONS

ISO 14020 SERIES (14020 TO 14025) ENVIRONMENTAL ISO 14031 ENVIRONMENTAL

POST PRODUCTION ENVIRONMENTAL ASSESSMENT PERFORMANCE EVALUATIONGUIDELINES

ISO 14040 SERIES (14040 TO 14049), DISCUSSES PRE-PRODUCTION ENVIRONMENT GOAL SETTING. ISO 14050 TERMS
AND DEFINITIONS.

PLANNING AND

ISO 14062 DISCUSSES

MAKING IMPROVEMENTS TO ENVIRONMENTAL IMPACT GOALS. COMMUNICATIONGUIDELINES AND EXAMPLES GAS EMISSIONS.

ISO 14063 ENVIRONMENTAL

ISO 14064 MEASURING, QUANTIFYING, AND REDUCING GREENHOUSE


STANDARDS TOGETHER

ISO 19011 WHICH SPECIFIES ONE AUDIT PROTOCOL FOR BOTH 14000 AND 9000 SERIES

WHY HAVE AN EMS?


IMPROVE MANAGEMENT OF ENVIRONMENTAL IMPACTS SET TARGETS TO REDUCE ENERGY USE, WATER USE & WASTE TO LANDFILL INITIATE AND MAINTAIN PROCEDURES TO IMPROVE EFFICIENCIES INCLUDING:
ENVIRONMENTALLY FRIENDLY PURCHASING PROCEDURES PREFERRED BUSINESS TRAVEL OPTION

DEFINE KEY RESPONSIBILITIES FOR ACHIEVING TARGETS MONITOR AND MEASURE ENVIRONMENTAL PERFORMANCE AGAINST KEY INDICATORS REGULARLY ASSESS PROGRESS TOWARDS ACHIEVING SET OBJECTIVES ENSURE DUE DILIGENCE AND ONGOING CONSIDERATION OF LEGAL AND OTHER ENVIRONMENTAL
REQUIREMENTS

ASSIST WITH

ENVIRONMENTAL REPORTING AS REQUIRED BY S.516A OF THE

EPBC ACT 1999 EMS

GOVERNMENT POLICY ENCOURAGES (AT LEAST ONE SITE) CONTRIBUTE ACHIEVE COST SAVINGS

COMMONWEALTH AGENCIES TO IMPLEMENT AN

TO PREFERRED EMPLOYER STATUS

SHOW LEADERSHIP, NATIONALLY AND/OR INTERNATIONALLY

OBTAIN COMPETITIVE

ADVANTAGE
AND/OR REGULATORS

MAY BE REQUIRED BY CLIENTS, CUSTOMERS

BUILD GOODWILL FROM CUSTOMERS, EMPLOYEES AND STAKEHOLDERS

ROLE OF MANAGEMENT IN ESTABLISHING & IMPLEMENTING AN EMS


DEVELOP & APPROVE ENVIRONMENTAL POLICY AS A STATEMENT OF COMMITMENT PROVIDE RESOURCES APPOINT MANAGEMENT REPRESENTATIVE(S) TO ENSURE EMS IS ESTABLISHED, IMPLEMENTED AND MAINTAINED, AND TO REPORT ON PERFORMANCE OF EMS INCLUDING RECOMMENDATIONS FOR
IMPROVEMENT BARRIERS

PROVIDE SUPPORT TO MANAGEMENT REPRESENTATIVE IN ESTABLISHMENT PHASE TO OVERCOME


REGULARLY REVIEW THE EMS TO ENSURE ITS CONTINUING SUITABILITY, ADEQUACY AND EFFECTIVENESS.

OUR ENVIRONMENTAL POLICY

SETS THE DIRECTION FOR THE WAY THE ORGANISATION PLANS TO MANAGES ITS ENVIRONMENTAL IMPACTS SET BY TOP MANAGEMENT ACTS AS THE PINNACLE OF THE EMS INCLUDES COMMITMENTS TO POLLUTION PREVENTION, LEGAL COMPLIANCE & CONTINUAL IMPROVEMENT INCLUDES FRAMEWORK FOR OBJECTIVES & TARGETS MUST BE EFFECTIVELY COMMUNICATED & MAINTAINED

PLANNING THE EMS

ENVIRONMENTAL

ASPECTS

LEGAL & OTHER REQUIREMENTS OBJECTIVES, TARGETS & PROGRAMS

ENVIRONMENTAL ASPECTS

IDENTIFY ENVIRONMENTAL

ASPECTS

DETERMINE

ASPECTS WITH SIGNIFICANT ENVIRONMENTAL IMPACT

DOCUMENT & MAINTAIN IN AN ASPECTS REGISTER ENSURE


THAT SIGNIFICANT ENVIRONMENTAL ASPECTS ARE THE FOCUS OF THE REST OF THE

EMS

LEGAL & OTHER REQUIREMENTS

IDENTIFY

ENVIRONMENTAL LEGAL REQUIREMENTS APPLICABLE TO THE OPERATIONS OF REQUIREMENTS TO WHICH THE AGENCY SUBSCRIBES APPLY TO ENVIRONMENTAL ASPECTS OF THE

THE ORGANISATION

IDENTIFY OTHER ENVIRONMENTAL

SHOW HOW LEGAL & OTHER REQUIREMENTS

KEEP THESE UP-TO-DATE & INCORPORATE THEM INTO OTHER ELEMENTS

EMS

OBJECTIVES, TARGETS & PROGRAMS

OBJECTIVE: OVERALL GOAL CONSISTENT


WANTS TO ACHIEVE

WITH ENVIRONMENTAL POLICY THAT THE AGENCY

TARGET: DETAILED PERFORMANCE ENVIRONMENTAL

REQUIREMENT TO ACHIEVE OBJECTIVE

PROGRAM/ACTION PLAN:

TO ACHIEVE OBJECTIVES & TARGETS INCLUDES RESPONSIBILITY, MEANS & TIMEFRAME

IMPLEMENTATION & OPERATION


RESOURCES, ROLES, RESPONSIBILITY & AUTHORITY COMPETENCE, TRAINING & AWARENESS COMMUNICATION DOCUMENTATION CONTROL OF DOCUMENTS OPERATIONAL CONTROL EMERGENCY
PREPAREDNESS

& RESPONSE

RESOURCES, ROLES, RESPONSIBILITY & AUTHORITY

MANAGEMENT PROVIDES APPROPRIATE RESOURCES DOCUMENT


ROLES, RESPONSIBILITIES

& AUTHORITIES

APPOINT MANAGEMENT

REPRESENTATIVE TO:

CO-ORDINATE ESTABLISHMENT, IMPLEMENTATION & MAINTENANCE OF EMS REPORT TO TOP MANAGEMENT ON PERFORMANCE OF EMS & RECOMMEND IMPROVEMENTS

COMPETENCE, TRAINING & AWARENESS


IDENTIFY POSITIONS & ROLES ASSOCIATED WITH ASSESS COMPETENCE IDENTIFY TRAINING NEEDS FULFIL TRAINING NEEDS PROPAGATE AWARENESS
OF THE

SIGNIFICANT ENVIRONMENTAL ASPECTS

EMS

COMMUNICATION

DEVELOP ENSURE

INTERNAL COMMUNICATION PROCESS

THAT COMMUNICATION FROM EXTERNAL PARTIES IS APPROPRIATELY MANAGED EXTERNALLY ABOUT SIGNIFICANT

DECIDE HOW TO PROACTIVELY COMMUNICATE


ENVIRONMENTAL ASPECTS

DOCUMENTATION
ENVIRONMENTAL
POLICY, OBJECTIVES AND TARGETS MANAGEMENT SYSTEM

DESCRIPTION OF THE SCOPE OF THE ENVIRONMENTAL

DESCRIPTION OF THE MAIN ELEMENTS OF THE ENVIRONMENTAL MANAGEMENT SYSTEM THEIR INTERACTION, AND REFERENCE TO RELATED DOCUMENTS
DOCUMENTS DOCUMENTS
AND RECORDS REQUIRED BY THE STANDARD

AND

AND RECORDS DETERMINED BY THE ORGANISATION TO BE NECESSARY TO ENSURE THE EFFECTIVE PLANNING, OPERATION AND CONTROL OF PROCESSES THAT RELATE TO ITS SIGNIFICANT ENVIRONMENTAL ASPECTS.

DOCUMENT CONTROL
DOCUMENT DOCUMENT
APPROVAL REVIEW, UPDATE AND RE-APPROVAL REVISION STATUS

IDENTIFICATION OF CHANGES AND CURRENT AVAILABILITY AT POINTS OF USE LEGIBILITY AND IDENTIFICATION IDENTIFICATION AND DISTRIBUTION MANAGEMENT OF OBSOLETE

OF EXTERNAL DOCUMENTS

DOCUMENTS.

OPERATIONAL CONTROL
PHYSICALLY CONTROL ALL ACTIVITIES, FUNCTIONS, PRODUCTS
WITH SIGNIFICANT ENVIRONMENTAL IMPACTS

AND PROCESSES ASSOCIATED

OPERATIONAL CONTROL MUST INCLUDE DOCUMENTED


MANAGEMENT BASIS

WORK INSTRUCTIONS AND OPERATING

PROCEDURES DEFINING THE MANNER IN WHICH CONTROL WILL BE MAINTAINED, ON A RISK

OPERATIONAL CONTROL EXTENDS TO SIGNIFICANT ENVIRONMENTAL ASPECTS OF GOODS & SERVICES USED BY THE AGENCY, FOR COMMUNICATION TO SUPPLIERS & CONTRACTORS.

EMERGENCY PREPAREDNESS & RESPONSE

PROCEDURES

APPROPRIATELY RESPOND TO, AND MINIMISE THE ENVIRONMENTAL IMPACT OF, ACCIDENT AND EMERGENCY SITUATIONS

TO IDENTIFY POTENTIAL FOR ACCIDENTS AND EMERGENCY SITUATIONS,

TEST EMERGENCY

RESPONSE PREPAREDNESS

REVIEW EMERGENCY

& RESPONSE PROCEDURES, ESPECIALLY AFTER INCIDENTS

CHECKING

MONITORING & MEASUREMENT EVALUATION OF COMPLIANCE NONCONFORMITY, CORRECTIVE CONTROL OF RECORDS INTERNAL AUDIT
ACTION

& PREVENTIVE

ACTION

MONITORING & MEASUREMENT

MONITOR THE ACTIVITIES, FUNCTIONS AND PROCESSES THAT ARE ASSOCIATED WITH
SIGNIFICANT ENVIRONMENTAL IMPACT

MONITOR PERFORMANCE, OPERATIONAL CONTROLS, & CONFORMITY WITH OBJECTIVES & TARGETS CALIBRATE OR VERIFY ANY MONITORING & MEASUREMENT
EQUIPMENT

ENVIRONMENTAL

EVALUATION OF COMPLIANCE

PERIODICALLY EVALUATE

COMPLIANCE WITH LEGAL

& OTHER REQUIREMENTS

RECORD THE EVALUATIONS

NONCONFORMITY, CORRECTIVE ACTION & PREVENTIVE ACTION


IDENTIFY ACTUAL & POTENTIAL NONCONFORMITIES TAKE ACTION TO CORRECT NONCONFORMITIES AND MITIGATE ENVIRONMENTAL INVESTIGATE
NONCONFORMITIES IMPACT

& DETERMINE

ROOT CAUSE

TAKE CORRECTIVE ACTION TO AVOID RECURRENCE, & PREVENTIVE ACTION TO PREVENT


OCCURRENCE

REVIEW EFFECTIVENESS

OF ACTION TAKEN

CONTROL OF RECORDS

RETAIN ALL ENVIRONMENTAL

RECORDS REQUIRED FOR THE SUCCESSFUL DEVELOPMENT,

IMPLEMENTATION AND MAINTENANCE OF THE

EMS

INTERNAL AUDIT

ESTABLISH & IMPLEMENT INTERNAL AUDIT PROGRAM TO:


EVALUATE CONFORMITY WITH REQUIREMENTS OF EMS & INTERNATIONAL STANDARD EVALUATE EFFECTIVENESS OF EMS PROVIDE INFORMATION TO TOP MANAGEMENT

MANAGEMENT REVIEW

HOLISTIC & STRATEGIC EVALUATION, BY TOP MANAGEMENT, OF AUDIT FINDINGS AND THE DEGREE TO WHICH ORGANISATIONS ENVIRONMENTAL POLICY, OBJECTIVES AND TARGETS,
PROGRAMS AND PROCEDURES ARE FUNCTIONING TO IMPROVE ENVIRONMENTAL PERFORMANCE.

STEPS TO ESTABLISHING AN EMS

1. 2. 3.

OBTAIN COMMITMENT

FROM TOP MANAGEMENT.

DEFINE RESPONSIBILITIES, APPOINT MANAGEMENT REPRESENTATIVE(S), ESTABLISH EMS STEERING COMMITTEE, DEVELOP IMPLEMENTATION PLAN, INITIAL TRAINING ON EMS. PLANNINGIDENTIFY ENVIRONMENTAL ASPECTS, LEGAL & OTHER REQUIREMENTS; FORMULATE ENVIRONMENTAL POLICY; ESTABLISH ENVIRONMENTAL OBJECTIVES & TARGETS & PROGRAMS.

4.
5. 6. 7.

IMPLEMENTATION & OPERATIONDEVELOP


PREVENTIVE ACTION

DOCUMENTATION

& PROCESSES

CHECKINGDEVELOP PROCESSES FOR MONITORING & MEASUREMENT & CORRECTIVE & DEVELOP
AND DELIVER PRESENTATION ON AWARENESS OF THE

EMS IN THE AGENCY.

ESTABLISH INTERNAL AUDIT PROGRAM, INCLUDING TRAINING; CONDUCT INITIAL INTERNAL AUDIT TO EVALUATE CONFORMITY TO REQUIREMENTS OF ISO 14001, INCLUDING
EVALUATION OF COMPLIANCE

8. 9.

FOLLOW UP INTERNAL AUDIT WITH

IMPROVEMENTS TO SYSTEM

CONDUCT INITIAL MANAGEMENT REVIEW OF EMS


FROM MANAGEMENT REVIEW

10. IMPLEMENT IMPROVEMENTS

STEPS TO GAINING CERTIFICATION OF AN EMS

1. APPLY TO ACCREDITED CONFORMITY ASSESSMENT

BODY FOR

ISO 14001 CERTIFICATION

2. EXTERNAL COMPREHENSIVE
3. IMPLEMENT IMPROVEMENTS 4. CERTIFICATION AUDIT

DOCUMENTATION REVIEW

& PRELIMINARY AUDIT TO EVALUATE


& PRELIMINARY AUDIT

READINESS FOR CERTIFICATION FROM DOCUMENTATION REVIEW

5. MANAGEMENT REVIEW, & IMPLEMENTATION 7. CERTIFICATION GRANTED FOR 3 YEARS 8. SURVEILLANCE


AUDITS INITIALLY

OF FURTHER IMPROVEMENTS RAISED

6. PLAN CORRECTIVE ACTION IN RESPONSE TO ANY NONCONFORMITIES 6-MONTHLY THEN ANNUALLY

9. ANNUAL MANAGEMENT

REVIEWS

10. TRIENNIAL RECERTIFICATION AUDITS.

CONCLUSION
AN ENVIRONMENTAL ORGANISATION.

MANAGEMENT SYSTEM TAKES TIME AND COMMITMENT FROM THE ENTIRE

EFFECTIVE

RUNNING OF AN

EMS WILL PROVIDE ONGOING ENVIRONMENTAL BENEFITS, COST

SAVINGS AND CONTRIBUTE TO BUILDING AN ATTRACTIVE WORK PLACE CULTURE.

BENEFITS OF EMS (GLOBAL)

FACILITATE TRADE & REMOVE TRADE BARRIERS


IMPROVE ENVIRONMENTAL BUILD CONSENSUS
PERFORMANCE OF PLANET EARTH THAT THERE IS A NEED FOR ENVIRONMENTAL MANAGEMENT AND A

COMMON TERMINOLOGY FOR EMS

BENEFITS OF EMS (ORGANIZATIONAL)

ASSURING

CUSTOMERS OF A COMMITMENT TO ENVIRONMENTAL MANAGEMENT REQUIREMENTS

MEETING CUSTOMER SATISFYING INVESTOR

(CERTIFIED ORGANIZATION)

MAINTAINING A GOOD PUBLIC RELATION IMAGE


CRITERIA AND IMPROVING ACCESS TO CAPITAL

OBTAINING INSURANCE AT REASONABLE COST INCREASING MARKET SHARE DUE TO COMPETITIVE


ADVANTAGE

(ACUSHNET RUBBER)

REDUCING INCIDENTS THAT RESULT IMPROVING DEFENSE

IN LIABILITY

POSTURE IN LITIGATION

CONSERVING INPUT MATERIALS AND ENERGY FACILITATING THE ATTAINMENTS


OF PERMITS AND AUTHORIZATION RELATIONS

IMPROVING INDUSTRY/GOVERNMENT

INTEGRATING ISO 14001 WITH ISO 9001


ISO 14001 IS DESIGNED TO BE COMPATIBLE WITH OTHER MANAGEMENT SYSTEMS AND SPECIFICATIONS, SUCH AS ISO 9001, AND OTHER ISO STANDARDS. IT CAN THEREFORE
STANDARDS

BE INTEGRATED SEAMLESSLY THROUGH AN INTEGRATED MANAGEMENT

SYSTEM APPROACH WHICH IS HIGHLY RECOMMENDED. THIS IS BECAUSE THERE ARE MANY OVERLAPPING CONCEPTS SO IF YOU HAVE AN EXISTING MANAGEMENT SYSTEM SUCH AS

9001, A LOT OF THE EXISTING DOCUMENTATION CAN BE EITHER COMBINED AND REUSED REFERENCED WHICH REDUCES REWORK.

ISO
OR