Introduction and Project Management Concepts Instructor Roger de Peiza

Agenda
• • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts

1. Introductions

2. Course Outline
3. Today’s Lecture

Who am I?
• • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts

• Name: Roger de Peiza, MSc PMP • Education
– PMP – MSc (McGill)
• Systems Analysis and Operations Research

• Work Experience
– 25+ years in ICT

– 15+ years in IT Project Management
– 15+ years in Tertiary Education

Why or what do you want to learn about Project Management? . Your Name 2.Tell us about you • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts 1.

Why I wanted to learn about Project Management and Business Principles .

General Structure of my classes • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts • Very Interactive – Group activities – Discussions • Interspersed with – Lectures – Handouts/Notes .

Course Outline • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts • Please refer to Course Information in Blackboard .

• • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts Key concepts in Project Management .

What is a project? • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts • A temporary endeavor undertaken to create a unique product or service .

tools and techniques to project activities in order to meet project requirements PMI Project Management has its own Body of Knowledge . skills.Project Management defined • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts Project management is the application of knowledge.

Project Life Cycle • Every project has its own Life Cycle Design & Approvals Financing Foundation Works Structure Plumbing / Electrical Painting Internal Works Landscaping / Retaining Walls .

Project Concepts The Project Life Cycle • A collection of generally sequential project phases Cease Fire Verification Combatant Demobilization Humanitarian Assistance Area • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts • For example: Peacekeeping Operations Reconstruction Refugee Resettlement Elections .

un.Project Processes • A number of processes occurs in each phase of the project life cycle • A process is a set of related actions and activities performed to produce a specific set of products.org) . results or services • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts Rwandan ex-combatant demobilization (www.

identifying corrective action Formalizing the acceptance of the project 4. and if necessary. Planning 3.5 Project Management Process Groups • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts 1. Executing Authorizing the project or phase Defining/refining objectives and determining courses of actions to meet objectives Coordinating people and resources to carry out the project plan Monitoring and measuring to make sure project objectives are being met. Closing . Initiating 2. Controlling 5.

Process groups within a phase • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts Initiating Process Planning Process Controlling Process Executing Process Closing Process These 5 groups of processes can be repeated several times in a project phase .

Interaction between Project Phases Design Phase Initiating Process Planning Process Implementation Phase Executing Process Initiating Process Planning Process Controlling Process Closing Process Controlling Process Executing Process Closing Process .

Break .

Attendance .

9. 3. 4. 5.The 9 Project Management Knowledge Areas • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts 1. 2. Scope Management Time Management Cost Management Quality Management Human Resource Management Risk Management Procurement Management Communications Management Integration Management . 8. 7. 6.

MS Project Project Stakeholders Project Integration Management HR Mgt. Cost Mgt. Mgt. Time Mgt. Quality Mgt. Spreadsheets etc. Comm. Facilitating Functions Tools .The Project Management Framework • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts Core Functions Scope Mgt. Procure. Mgt. Risk Mgt.

2. 5. and only the work required. 3. Scope Management Plan 1. Scope Planning Scope Definition Create WBS Detailed Scope Statement Work Breakdown Structure 4. to complete a project successfully. Scope Verification Scope Change Control Scope Baseline . Scope Management • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts • The processes required to ensure that the project includes all the work required.1.

Work Breakdown Structure • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts • A WBS is a deliverableoriented tool for breaking down a project into its component parts • It is the spine of your project – Identifies all of the things to be delivered by the projects – Work not in the WBS is outside the scope of the project .

4. 5. Activity Definition Activity Sequencing Activity Resource Estimating Activity Duration Estimating Schedule Development Schedule Control Project Schedule Network Diagram Activity Resource Estimates Activity Duration Estimates Project Schedule . 3. 2. Time Management • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts • Describes the processes required to ensure timely completion of a project Activity List 1. 6.2.

Cost estimating 2. Cost budgeting 3. 1.3. Cost control Activity Cost Estimates Cost Management Plan (updates) Cost Baseline Forecasted Completion . Cost Management • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts • Describes what is required to ensure that a project is completed within budget .

Quality Management • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts • Deals with what is required to ensure that a project will satisfy the needs for which it was undertaken. Quality Planning 2. Perform Quality Control . Perform Quality Assurance 3. 1.4.

Organizational Planning Staff Management Plan 2. Staff Acquisition 3. Human Resource Management • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts • Making the most effective use of the people involved with a project. 1. Manage Project Team Project Staff Assigned Team Performance .5. Team Development 4.

• • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts 1. 2.6. Risk Management Planning Risk Identification Qualitative Risk Analysis Quantitative Risk Analysis Risk Response Planning Risk Monitoring and Control Risk Management Plan Risk Register . 4. 5. 3. 6. Risk Management • Concerns identifying. analyzing and responding to project risk.

dissemination. Communication planning 2. collection.7. Communications Management • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts • Describes the processes required to ensure timely and appropriate generation. Manage Stakeholders Resolved Issues . Performance reporting 4. storage and ultimately disposition of information Communications Plan Weekly Reports etc. 1. Information distribution 3.

The Relationship between Stakeholders and the Project • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts • The PM team must identify both internal and external stakeholders in order to determine the project requirements and expectations of all parties involved PMI .

2. 6. 4. Plan Purchases and Acquisitions Plan Contracting Procurement Mang’t Plan Procurement Documents 3.8. Request Seller Responses Select Sellers Contract Administration Contract Closure Evaluation Criteria Proposals Contracts Contract Management Plan . 1. 5. Procurement Management • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts • Describes the processes required to acquire goods and services from outside the performing organization.

Develop Project Management Plan 4. Monitor and Control Project Work 6. Close Project Project Charter Preliminary Project Scope Statement Project Management Plan Deliverables Administrative & Contract Closure Procedures . Integration Management • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts • Ensures that the various elements of the project are properly coordinated. 1. Integrated Change Control 7.9. Direct and Manage Project Execution 5. Develop Project Charter 2. Develop Preliminary Project Scope Statement 3.

The Project Charter • A document that formally authorizes the project – After project selection • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts • It includes: – The business need that the project is being undertaken to address – The product description • It is issued by a manager outside of the project • It gives the project manager authority to apply resources .

The Project Plan • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts Schedule Management Plan Scope Management Plan Quality Management Plan Procurement Management Plan Risk Management Plan • The project plan is a tool for managing the project. not a procedure for doing all the work Staffing Management Plan Cost Management Plan Communications Management Plan Process Improvement Plan • It can be composed of one or more subsidiary plans .

Standards & Regulations Interpersonal Skills General Management Knowledge & Skills Understanding the Project Environment .Skills for effective Project Management • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts Project Management Body of Knowledge PMBOK Guide Application Area Knowledge.

Portfolio Management. 14 font) on the differences between Enterprise Project Management.For next Week • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts • Write a 1 ½ page essay (double space. Program Management and Project Management – Answer is in Chapter 1 of Dynamic Scheduling ® with Microsoft® Office Project 2007 • Submit essay in Blackboard under Assignments • Also: – Read Chapter 1 of Project Scheduling and Cost Control .

The End • • • • Introduction Agenda Course Outline Today Lecture ‒ PM Concepts Thank you .

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