MICE TOUR PACKAGE DEVELOPMENT PROCEDURE
SUBMITTED TO:DR. RAVI BHUSHAN Associate Professor Department of Hotel & Tourism
BY SAHIL GUMBER MTM 2nd sem 19 Management
Meetings:- General term indicating the coming together of a number of people in one place, to confer or carry out a particular activity. Incentives:- “simply put, it is a tool for motivating people involved in an organization success – Employees, Dealers , Distributors, Sales people, consultants, & last but not least, even key customers , it is also means of rewarding them for a job well done or excellent sale
conventions are generally largely meetings with some form of exposition or trade show included. A number of Associations have one or more conventions per year . These conventions raise a large part of the association budget.
Events at which products & services are displayed. An exhibitions may simply be a few tabletop booths designed to display goods & services.
TYPES OF MEETINGS
Theatre Classroom U – Shaped Hollow square setup Octagon setup
PRE MEETING ACTIVITIES :•Plan
meeting agenda •Establish meetings objectives •Predict attendance •Set meeting budget •Select meeting site •Select meeting facility •Select hotel •Negotiate contracts •Plan exhibitions •Create marketing plan •Plan travel to & plan from site •Arrange ground transportation •Organize audiovisuals needs
ON SITE ACTIVITIES
pre – event briefing •Prepare executive plans •Move people in/out •Troubleshoot •Approve invoices
POST MEETING ACTIVITIES
•Debrief •Evaluate •Provides
recognition & appreciation
First keynote address by a featured speaker Exposition booths open. opening the convention. President’s welcome speech. A number of Associations have one or more conventions per year . Introduction of president. These conventions raise a large part of the association budget
A TYPICAL CONVENTION FOLLOWS A FORMAT LIKE THIS:Welcome/Registration. Several workshops or presentations on specific topics.conventions are generally largely
meetings with some form of exposition or trade show included.
of special topics Vendor’s private receptions Dinner Convention centre closes Convention services for incoming tourist Transportation Hotels & Motels Restaurants Attractions Suppliers & etc….
Garden festivals. Public exhibitions.TYPES OF EXHIBITIONS
& Industrial Fairs. Prospective staff interview. Company “In – House” Events. Product launching. Consumer & Public Exhibitions.
. Manufactures' Promotions. Other Exhibitions / Display Attractions. Combined conferences & exhibitions Company product launches.
ORGANISE AN EXHIBITION
requirement Proposal Bookings
phase Preliminary design phase Detail design phase Production planning phase Production phase Operational phase Termination phase Assessment phase
Incentive travel refers to the segment of business travel
that uses the allure of a trip as an incentive or reward for achievement.
A Typical example of incentive travel would be a
company-paid vacation to a resort for top-performing salespersons. and other activities that build upon a gathering of employees.
Incentive trips also can include business-related group
activities. or training programs for
employees. morale-building activities. such as the introduction of new products or promotional campaigns.
Sometimes this type of vacation will include
•Luxury pure incentives.FORMS OF INCENTIVES TRAVEL
Incentives. •Mid range pure incentives. Motivational Meetings Fam tour
INCENTIVE TOURISM DESTINATION NEED TO PERFORM WELL IN TRAVEL FOLLOWING CRITERIA •Service level
& security •Accommodation cost •Scenic beauty •Varieties of activities for all tastes •Sightseeing & cultural attractions •Modern technical system •Sport & recreational facilities •Unusual destination •Climate •Public transport •Duration of flight
MICE PACKAGE DEVELOPMENT PROCEDURE
PROCESS OF MICE PACKAGE
CONSUMER OR TOURIST TRANSPORTATION
SIGHTSEEING OR ENTERTAINMENT AT DESTINATION
TRANSPORTATION OR AIRPORT TRNSFERS
TRANSFERS TO AIRLINES
HOTEL OR ACCOMODATION
TOURIST HOME PLACE
TRAVEL AGENCIES OR TOUR OPERATION SERVICES FOR MICE
CONTACT WITH MICE CUSTOMER ARRANGING FLIGHT TICKETS
TRANSPORT FOR SIGHTSEEING
ARRANGING MICE VENUE
AND OTHER AUXILARIES ACTIVITES
LOCAL TRANSPORT ESCORT SERVICES
THE SITE SELECTION PROCESS FOR MICE TOURISM BY MINISTRY OF TOURISM (INDIA)
which inhibit travel such as visas.Accessibility
the monetary expense of transportation and access.
. customs. Convenience: the scheduling convenience of the connections. Frequency: the frequency of connections to the site. Time: the duration/distance of travel involved and the opportunity cost of that time. Barriers: the extent of any travel formalities. etc.
Subsidies: the extent to which the destination offers to defray costs through rebates and Subsidies.Local Support
Chapter: the extent of assistance and backing offered by the local chapter of the Association.
. CVB/Convention Centre: the extent of planning. logistical and promotional support offered.
Recreation: Sports And Activities Either As Spectator Or Participant. Parks.
. Shopping: Malls. Major Department Stores. Professional opportunities: Visiting Local Clients.
Nightclubs etc. Bars. Negotiations. Making Contacts etc. Museums. Business Deals. Sightseeing: Architecture. Selling. Attractions. Local Tours. Historical Sites. Theatres. Monuments.Other Attractions
Restaurants. Low Prices etc.
Availability: Are the facilities available when required?
. Service: The perception of standards of service. Cost: The cost of suitable accommodation at the site. Security: The extent to which the hotels provide safe and secure environment.Accommodation Facilities
The number of rooms available and whether more than a single hotel is required.
Ambience: the ability of the facility to create an appropriate atmosphere and environment. Cost: the cost of the meeting space required.Meeting Facilities
Ability of site to provide suitable sized facilities. Layout: suitability of facility layout and floor plan. Service: the perception of the standards of service. Availability: are the facilities available when
. Security: the extent to which the facility provides a safe and secure meeting space.
Infrastructure: the suitability and standard of local infrastructure. Reputation: what is the reputation of the destination among other meeting planners.Information
Experience: has the site performed satisfactorily in the past. Hospitality: the extent to which the host
. Setting: the attractiveness of the destinations surroundings.
Climate: the desirability of the destination’s climate. Marketing: the effectiveness of the destination’s marketing activities.
Association Promotion: would the site add credibility to the association and build membership.Other Criteria
the possibility of strikes. natural disasters.
Novelty: the extent to which the destination represents a novel location for the association’s
. boycotts. Profitability: the extent to which the site would produce a profit for the organizers. and other possible adverse events.
Dusseldorf. Shanghai Hamburg Kualalumpur (Germany) Bangkok Paris (France) Honkong Barcelona (Spain) Seoul (Korea) Geneva (Switzerland) Vienna (Austria) Guangzhou(China) Stockholm (Sweden) Jakarta
.Top Mice destinations of world
MICE TOURISM IN INDIA
Some of the hotels in Manali are Span Resorts.Noida and Gurgaon in NCR are also popular destinations and are known for state-of-art facilities. Maurya Sheraton and Le Meridien. The conference In Shimla few of the hotels providing such facilities are The Oberoi Cecil. Vigyan Bhawan.
.Delhi . Apple Valley Resorts and The Manali Inn etc.Infrastructure and location make Delhi a popular destination for exhibitions and events. Delhi has venues like The Ashok Hotel. Hotel De Park and Grand Leela Regancy etc. the Habitat World Convention Centre.
Shimla / Manali .Shimla and Manali are one of the upcoming and ideal destinations for holding conferences as most of the hotels provide facilities for conferences and its scenic beauty allows you to enjoy in pleasurable activities and also provides peace of mind.
Noida and Gurgaon . and luxury hotels Taj Palace. Windflower Hall.
One of the most popular business venue of Hyderabad is Hyderabad International Convention Centre (HICC). Hyderabad has some sophisticated venue. seminars and meetings. This building is one of the favorite site for conventions. It has an capacity to accommodate 5000 people for convention.Continues…
Jaipur . HyderabadHyderabad.Jaipur city founded in year 1728 has many conference venues including B. Birla Science center. 500 for seminar and 50 for meeting. the Information Technology city of India is also an emerging MICE destination of India. Beside the numerous heritage monuments.
. Clarks Amer and Mansingh Tower all providing world-class facilities. This venue has already hosted number of prestigious international and national conferences. M. ITC Rajputana.
Fisherman's Cove. It is a fine city that is appropriate for both heritage and
. Le Meridien and The Park Chennai. conventions and meetings. Chennai . Taj Mahal has some excellent venues to hold conferences.Mumbai has many mice facilities. Chola Sheraton.Kolkata has many five star facilities and more are coming up like Kolkata convention centre. Hotel Radisson and Taj Connemara are high-end luxury hotels geared to host meetings and conventions. It is the busiest centre in west India and has many prime venues like The Renaissance Hotel and Convention Center. Kolkata .
Mumbai .The ITC Park Sheraton.Continues.. Agra-Agra famed for the symbol of “epitome of love”.
Mice Tourism in Haryana
The Convention Hall measuring 6160 sq.
Convention Centre comprising of variety of superbly equipped conference.ft. It is complemented by spacious lobby and massive car parking. Wi-Fi enabled facilities in the pal of Mother Nature at Surajkund. meeting and banquet halls provide diverse range of convention and banquet. is pillar less.
The unique features of the Convention Centre is the party terrace to accommodate a gathering of 500 guests.Tilyar convention centre
Centre with a capacity of more than 1000 persons at Tilyar Tourist Complex. 10 The Convention Centre is with in built stage.H. Rohtak. two committee rooms. N.
. concrete parking for 300 vehicles to facilitate traffic movement and two acres spacious well landscaped green. two guests rooms. The complex is on sprawling 142 acres of land and located on Rohtak-Delhi. a changing room and with three well furnished modern kitchen. centrally air-conditioned.
Surjeet sir (Department of Hotel & Tourism Management. Walker http://www.in/destinatio n/rajhans. Govt.org/conf_location
.org/newsite/cms_ page.by Ministry of Tourism.REFRENCES
Mr. Introduction to Hospitality Management :By John R. of India. India as a Global Conventions Destination prospects & strategy:.haryanatourism.asp http://www.