Professional Documents
Culture Documents
Baranidharan
Present by
T OTAL Q UALITY
TQM M ANAGEMENT
17 August 2013
CUSTOMER COMPLAINT/FEEDBACK
Presented by
Dr.K.Baranidharan
CUSTOMER COMPLAINT/FEEDBACK
An expression of dissatisfaction with a product/service, either orally or in writing, from an internal or external customer. A customer may have a genuine causes for complaint, although some complaints may be made as a result of a misunderstanding or an unreasonable expectation of a product or services.
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1.COMMENT CARD
Comment card can be attached to the warranty card & included with the product at the time of the purchase Intent of this card is to get simple information such as name , age, address, occupation & what made the customer buy that product
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COMMENT CARD
For customer there is little or no incentive to comment Customers do respond when there is something very good or very bad
2.CUSTOMER QUESTIONNAIRE
Popular tool for obtaining opinion & perceptions about an org./Product/services
PARAMETER COMMUNICATION SKILLS GRIP ON THE SUBJECT ANSWER TO THE QUESTIONS WHOLE CLASS PARTICIPATION DO U FEEL ANY VALUE ADDITION AFTER HIS CLASS DO U GO HOME SATISFIED AFTER ATTENDING HIS LECTURE
NEUTRAL
5 5 5 5 5
4 4 4 4 4
3 3 3 3 3
2 2 2 2 2
1 1 1 1 1
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CUSTOMER QUESTIONNAIRE
Does not tell about the importance individual question relative to others of
Nor does it tell what customers expect from organization Results are not representative of the normal population Those who feel very good or very bad respond only
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3.FOCUS GROUPS
Surveying a focus group is a research method used to find out what customers are really expecting Group of customers is assembled in the meeting room to collect information Carefully prepared answers asked by skilled moderator Who probes into participants perceptions & comments ideas, thoughts
People selected have the same profile as the expected customer Focus groups r sometimes used within the organization 18 to address internal issues
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CUSTOMER VISITS
Visit to a customers place of business is an effective way to gather information Accurate information obtained people can see first hand how the product is performing
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EMPLOYEES FEEDBACK
Employees are untapped source of information's Conventionally companies listen more to the external customers & less to the internal customer Employees usually provide deeper insight into conditions.
Also employee feedback will provide valuable insights into their motivational level, the moral, etc.,
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CUSTOMERS REQUIREMENTS
NORMAL REQUIREMENTS Are typically what one gets by just asking customers what they want.
EXPECTED REQUIREMENTS Are the obvious / compulsory requirements. For example, if meal is served hot, customers barely notice it. If it's cold or too hot, dissatisfaction occurs. Expected requirements must be fulfilled.
EXCITING REQUIREMENTS Beyond the customer's expectations. If provided , customer would be excited If not ,they would hardly complain
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Customer Complaints
A customer complaint is communication that alleges deficiencies during or after purchase. Appropriate response to customer complaints is essential to a business. A customer with a complaint that is resolved is more likely to return than a dissatisfied customer who doesnt voice any complaints.
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Customer Complaints
The average customer with an unresolved complaint will tell 9 to 10 other people. For every complaint received, the average company has 26 unhappy customers that dont complain.
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Specifications
Company: Standard operating procedures Customer: Personal expectations Misalignment of company and customer specifications can lead to dissatisfaction, even if the service is delivered as designed
Effective communication is key in eliminating misalignment
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EMPATHY
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Providing service as promised Dependability in handling customers service problems Performing services right the first time Providing services at the promised time Maintaining error-free records
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Giving customers individual attention Employees who deal with customers in a caring fashion Having the customers best interest at heart Employees who understand the needs of their customers Convenient business hours
RESPONSIVENESS
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Keeping customers informed as to when services will be performed Prompt service to customers Willingness to help customers Readiness to respond to customers requests Employees who instill confidence in customers Making customers feel safe in their transactions Employees who are consistently courteous Employees who have the knowledge to answer customer questions
TANGIBLES
n n n n
Modern equipment Visually appealing facilities Employees who have a neat, professional appearance Visually appealing materials associated with the service
ASSURANCE
n n n n
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Dr.K.Baranidharan
THANK YOU