All About GDs My interactive Learning Element (MILE) AT GD Techniques 21st Oct.

2007 By Mohit Mangal

Learning Goals
• Mile One
– GD and Concepts

• Mile Two
– GD : A psychologist’s perspective

• Mile Three
– Some FAQs

Mile One – Understand
• GD and Its Purpose • Types of GD’s • Elements in a GD • Parameters of Evaluation

What is a GD?
• A GD is a discussion of a topic by a group of people
– – – – Exchange of thoughts and ideas Participants vary from 8-15 A topic or situation given, 8-15 mins Important element in any selection process

What is a GD?
• 3 variables
– Group to speak on – A specific topic For a – Specified time

Why is a GD conducted ?
• Helps evaluate – It helps form opinion about a large number of candidate – in a short period of time – on a common platform • Assess critical interpersonal skills – Team membership, leadership, ability to influence, etc. – Not possible through the application, aptitude test and even a personal interview

In the PDP perspective…

• A Group discussion is really your Personal Effectiveness in action…

Types of GD’s
• Structured - Default GD
– Topic given with 8-15 mins for discussion – No leader appointed, brief may not include anything but the topic – 80% of the occasions

Types of GD’s
• Unstructured GDs
– More unstructuredness built in – ‘choose a topic’ OR – ‘Select a Chairman’ OR – A game or a group exercise!

Types - Special GD
• Case studies
– Situation in writing – Creates the framework

• Role plays
– Specific roles to each participant – Respond by assuming character’s role

Parameters of Evaluation

Parameters of evaluation
• Rank the top 6 items that makes a top GD contributor :
– – – – – – – – How to contribute good Content How to handle an aggressive grup Quality of points English fluency Start the GD How to do a good summary How shd I enter How shd I exit ?

( A simulated game!!)

GD Elements
• Content
– The ‘what’ or ‘matter’ spoken

• Process
– The ‘how’, ‘when’ and ‘why’ it is spoken

Weight age must be 50-50 Do not be preoccupied by the process

Parameters of evaluation
• Quality of content (Content) • Behavioral and Personality skills (Process) • Communication Skills (Process) • Hence, key success factors

Parameter 1
• Quality of content (50% weightage)
– – – – – – – – Comprehension of core idea Structure and Direction Analysis of the topic (Asking a Why or a How) Relevance of contribution Various Interpretations/perspectives Reasoning behind your views Real life examples Generate supportive Data

Parameter 2
• Behavioral and Personality skills – AT PAR Hierarchy (25% weightage)
– Attitude – Team membership – Participation – Assertion vs Accomodation – Ready for Process Leadership

Parameter 3
• Communication (25% weightage)
– Listening skills – Assimilation – Coherent Articulation – Body Language and Eye Contact

GD Concepts – A Summary
• Content – Process
– Elements in a GD

• QOC – B&P – communication
– Parameters of evaluation

• PREP Model
– Quality of content

• AT PAR Hierarchy
– Behavioral and Personality Skills



Group Discussion A Psychologist’s Perspective (MILE TWO)

Roles seen in a GD
• The • The • The • The • The • The • The Professor Salesman Gatekeeper Timekeeper Butcher Spectator Passenger

Roles seen in a GD: Professor
His strength:
– Grasp of the subject, knowledge and ideas

• His limitation:
– Pre occupation with his own ideas – Low on listening – Does not even know if others are listening to him

Roles seen in a GD: Salesman
His Strength :
– Very good at selling any thing to any body – Very good at making friends

• Weakness: - Needs an idea to be sold - Not rich in own ideas

Roles seen in a GD: Time Keeper
• Strength
– Keeps time and eggs the group to move on

• His weakness:
– More preoccupied with time than the task and quality

Roles seen in a GD: Butcher
• Strength (Main Attribute)
– Chops things to pieces with disdain – Welcome in a group with aggressive members

• His limitation: Might be uncontrollably aggressive himself

Roles seen in a GD: Gatekeeper
• The Gatekeeper
– Controls entry and exit; Maintains the place. – Knows who is doing what; Uses that to allow entry or exit

His limitation: Low content

Roles seen in a GD: Spectator
• The Strength :
– Involved in the proceedings though plays limited role – Appreciation of the game very high

• His limitation:
– Invisible; Lost in the crowd

Secret of Success – Group Task


GD Roles – A Summary
• Acknowledge the roles in a GD • Know your natural roles • Work on ‘mobility’ to enhance your effectiveness • Assess with a match the following exercise


How to generate ideas ?
• • • • • Wheel and Mind Map Approach ™ Identify the key words Separate out from the topic wheel Each goes into another wheel Explore each word – Definition, meanings, etc,. • Establish linkages – new meanings, similes, other interpretations • Share these….and you are on your way

Tell me more about body language
• Be aware of positive and negative body language
– Be aware of YOUR own body language – Avoid glaring errors

• Mantra: positive body language and good eye contact • Be aware and not too conscious of your body language

I don’t feel too confident about my English…Help !
• Don’t Worry • Excellent hold over English : Means nothing • Content quality most important • Can you convey your idea ?
– Yes ? Good enough – Fluency, Accent : far less important

I want to improve my english !
• 13 minutes a day • 10 Mins : TV News Reader
– Into a mirror – Into a dictaphone

• 3 mins : Short Extempore
– 1 min – Simple topics

• Speak in English at home/with friends
– Nothing better

How can enter better ? I am weak at that
• Entry strategies: ways to enter the discussion
– Enter at the troughs – Establishing link to the previous speaker
• Add an example (Support or against) • Reasoning (Support or against)

– Summarising at the right time – Entry thro Role Change – very effective

Is it important to start a GD ?
• Not at all • Risk – Return • Don’t stop yourself if you have clarity • Key Expectations from a starter :
– – – – Gives a positive start Sets the direction and the pace Gives confidence to others Gain confidence of others

What shd I say If I am asked to summarise ?
Try to summarize
– Restate all points of view – Not only your own – if there has been no consensus, Do not force it into your summary – Grab the chance

How do I manage an aggressive group ?
• Focus on your performance • Focus on making at least 2 impressions • Gate keeper : an important role; • An Aggressive member takes care of himself. He needs no enemies
– The Panel takes care of the rest

What is aggressive ? What is assertive ?
• Aggressive – High on opinion; low on supportive data, reasoning and examples – High on articulation; low on listening – High on repetitive; Low on assimilation – ‘PREP’ model missing, in essence • Assertive – Desirable trait to have – Very strong on ‘PREP’ model of contribution – Active listener and effective in assimilation – Fewer but relevant and forceful articulator

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