MIS Functional Aspects

Functional Aspects
MIS is an integrated collection of functional information systems, each supporting particular functional areas.

Business Processes within a Functional Area

Internet

An Organization’s MIS Financial MIS

Business transactions

Transaction processing systems

Databases of valid transactions

Accounting MIS

Drill down reports Exception reports Demand reports

Marketing MIS

Key-indicator reports Scheduled reports

Business transactions

Databases of external data

Human Resources MIS Etc.

Etc.

Extranet

•Financial statements

MIS is an integrated collection of functional systems, each supporting particular functional areas.

•Uses and managements of funds •Financial stats for control •Quality Control reports •Process Control reports •Production Schedule •CAD output •JIT Reports •Sales by customer •Sales by salesperson •Sales by product •Pricing report •Total service calls •Customer satisfaction •Benefit reports •Salary surveys •Scheduling report •Job applicant profiles •Needs and planning report

Financial MIS
Provides financial information to all financial managers within an organization. It performs the following activities:

provides financial information to all financial Managers within an organization
Profit/Loss and Cost Systems

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Auditing Uses and Management of funds

Databases of internal data

Databases of external data

Financial DSS

Business transactions Transaction processing systems
Databases of valid transactions for each TPS

Financial MIS

Financial applications databases

Business transactions Operational databases

Financial statements Uses and management of funds Financial statistics for control

Internet or Extranet

Financial ES

Business transactions

Customers, Suppliers

Overview

Inputs to the Financial IS

Strategic plan or corporate policies

Contains major financial objectives and often projects financial needs. Important financial information collected from almost every TPS - payroll, inventory control, order processing, accounts payable, accounts receivable, general ledger. External sources Annual reports and financial statements of competitors and general news items. Payments to suppliers, employees, other institutions. Receipt from customers, employees, financial institutions and others. Shares information from stock exchange

Transaction processing system (TPS)

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inancial MIS Subsystems
Financial subsystems
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Profit/loss and cost systems Auditing
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Internal auditing External auditing

Uses and management of funds

Outputs
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Statutory reports :  Sales tax, excise and tax returns or any other tax details.  Providing reports to other financial institutions.  Giving reports to the shareholders annually. Decisional reports :  Break even analysis for cost and price decision.  ROI for choice investment.  Trend analysis to make decision for alternative material or suppliers.  Sources and usage of funds. Knowledge updates :  Stock valuation.  Monthly trial balance, balance sheet and profit and loss account.  Cash position.  Expenses on major accounts.  Overall business achievements in major links of business. Operations updates :  Statutory payments such as Advance Tax, Sales Tax, Octroi etc.  Filling of statutory returns and reports.  Transactions executed and accounted in the systems.  Reports on finished goods, dispatches and invoicing.

Manufacturing Management IS and outputs The manufacturing MIS subsystems
It performs the following activities:
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monitor and control the flow of materials, products, and services through the organization

Design and engineering Master production scheduling and inventory control Process control Quality control and testing

Databases of internal data

Databases of external data

Manufacturing DSS

Business transactions Transaction processing systems
Databases of valid transactions for each TPS

Manufacturing MIS

Manufacturing applications databases

Business transactions Operational databases

Quality control reports Process control reports

Internet or Extranet

JIT reports MRP reports Production schedule CAD output

Manufacturing ES

Business transactions

Customers, Suppliers

Overview

Inputs to the Manufacturing MIS
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Strategic plan or corporate policies. The TPS:
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Order processing Inventory data Receiving and inspecting data Personnel data Production process

External sources

Manufacturing MIS Subsystems
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Design and engineering Master production scheduling Inventory control Manufacturing resource planning Just-in-time inventory and manufacturing Process control Quality control and testing

Outputs of Manufacturing MIS 
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Machine Master Work Center Definition Capacity Planning Bill of Material (BOM) Product Costing (on Items as well as Machine cost basis) Work Order Generation WIP Status

Marketing MIS
Marketing MIS: supports managerial activities in product development, distribution, pricing decisions, and promotional effectiveness It performs the following activities:
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Marketing research Product development Promotion and advertising Product pricing

Marketing MIS

Basic goal of marketing is to satisfy the needs and wants of the customers. The business functions of marketing is concerned with the promotions, planning and sale of existing product and service in existing market. It also deals with development of new product and services for new market to potential customers Thus MIS plays important role by providing managers with many functional information systems. Actually marketing was the first functional area to exhibit an interest in MIS. For example, for interactive marketing- MIS can provide information about prospectus customers who can become partners for making and improving the product and services.

Databases of internal data

Databases of external data

Marketing DSS

Business transactions

Transaction processing systems

Databases of valid transactions for each TPS

Marketing MIS

Marketing applications databases

Sales by customer Sales by salesperson

Operational databases

Sales by product Pricing report Total service calls Customer satisfaction

Marketing ES

Overview

Inputs to Marketing MIS
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Strategic plan and corporate policies The TPS External sources:
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The competition The market

Marketing MIS Subsystems
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Marketing Research Product Development Promotion and Advertising Product Pricing

Outputs of Marketing MIS
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Customer Master Product Family Product Master Generate Quotation Pending Quotation Status Sales Order Orders in Hand & Status Sales Invoicing Sales Forecasting

Human Resource MIS

Concerned with all of the activities related to employees and potential employees of the organization

It performs the following activities:

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Planning to meet the future needs of the organization Development of employees to their full potential Control of all personnel policies and programs

Databases of internal data

Databases of external data

Human Resource DSS

Business transactions

Transaction processing systems

Databases of valid transactions for each TPS

Human Resource MIS
Benefit reports Salary surveys

Human resource applications databases

Operational databases

Scheduling reports Training test scores Job applicant profiles Needs and planning reports

Human Resource ES

Overview

Inputs to HR MIS

Employees grievances  Performance appraisal information is often used as evidence in grievance matter.  Follow up on complaints filed by employees for variety of reasons. Training.  Earlier training completed or new training needed for the employees. Sources of manpower  Campus recruitment from colleges directly, or from Universities Employee Information System  Employee profile  Employees skill inventory Performance appraisal system  Review of work for making decision regarding merit pay, increase in pay, transfer or promotions.  Data is asked from immediate superior.

HR MIS Subsystems

Outputs of HR MIS
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Employee Management Leave Management Payroll Management Training Management Recruitment Management

Accounting Information Systems