What is a Business Letter?

Definition
Parts Uses

similar to a friendly letter. except for one extra part. .should be short. and to the point. . courteous.a letter written for formal or professional purposes.A business letter is: . .

Heading Inside Address Salutation Body Complimentary Closing Signature Printed Name .

It contains. city. Do not abbreviate in a business letter It is written slightly to the right of the center of the paper. state. . address. and date. zip.It is the same as a friendly letter. the writer’s name. about one inch from the top.

Cindy Jones 1234 Main Street Philadelphia. 2003 Notice that the street. and state are not abbreviated. . city. Pennsylvania 19149 April 25.

Heading Inside Address Salutation Body Complimentary Closing Signature Printed Name .

Consists of the FULL name and address of the business or organization to which the letter is being sent. .Should begin on the left-hand margin. Make sure that the address is the same as the address on the envelope. Do not abbreviate. below the heading.

Cindy Jones 1234 Main Street Philadelphia. Pennsylvania 19103 Notice that this is the address of the company you are writing to. Pennsylvania 19149 April 25. and state are not abbreviated. city. 2003 Keystone Automobile Association 2040 Market Street Philadelphia. Also see that the street. .

Heading Inside Address Salutation Body Complimentary Closing Signature Printed Name .

It is followed by a colon ~ : .It is more formal than that of a friendly letter.

Cindy Jones 1234 Main Street Philadelphia. Pennsylvania 19149 April 25. . 2003 Keystone Automobile Association 2040 Market Street Philadelphia. use Dear Sir or Madam. Pennsylvania 19103 Dear Sir or Madam: If you do not know who to address the letter to. Remember use a COLON after the Salutation. You could also use To Whom It May Concern.

Heading Inside Address Salutation Body Complimentary Closing Signature Printed Name .

It should be brief and courteous. The reader should be able to pick out of your letter all that is needed as quickly as possible. It should only mention the purpose of the letter. .

2003 Keystone Automobile Association 2040 Market Street Philadelphia. Pennsylvania 19149 April 25. Pennsylvania 19103 Dear Sir or Madam: It is the wish of our principal that a safety squad be organized in the Park School during the coming semester. Remember this is business. We thank you for your cooperation and prompt attention. Will you kindly send a representative to our classroom to give us the necessary directions. not a social letter.Cindy Jones 1234 Main Street Philadelphia. Please let us know the date on which we may expect your agent. .

Heading Inside Address Salutation Body Complimentary Closing Signature Printed Name .

It is written under the same margin as the heading. . Very truly yours. Sincerely. Yours truly. Respectfully. Consists of a short phrase indicating respect for the person addressed and followed by a comma.It is more formal than a friendly letter.

We thank you for your cooperation and prompt attention. 2003 Keystone Automobile Association 2040 Market Street Philadelphia. Sincerely. . Pennsylvania 19103 Dear Sir or Madam: It is the wish of our principal that a safety squad be organized in the Park School during the coming semester. Will you kindly send a representative to our classroom to give us the necessary directions. Please let us know the date on which we may expect your agent. Pennsylvania 19149 April 25.Cindy Jones 1234 Main Street Philadelphia. The first word should be capitalized.

Heading Inside Address Salutation Body Complimentary Closing Signature Printed Name .

. The writer’s name is usually printed under the signature.Signature contains the full name of the writer.

Will you kindly send a representative to our classroom to give us the necessary directions. 2003 Keystone Automobile Association 2040 Market Street Philadelphia. Cindy Jones Cindy Jones . Please let us know the date on which we may expect your agent. Pennsylvania 19103 Dear Sir or Madam: It is the wish of our principal that a safety squad be organized in the Park School during the coming semester. Sincerely.Cindy Jones 1234 Main Street Philadelphia. Pennsylvania 19149 April 25. We thank you for your cooperation and prompt attention. Always sign your name and print it underneath.

Business letters are written for the following reasons:  Order a product  Make a request  Complain about a product or service  Cover letter.request that the writer be considered for a job .

Here is the address: Music-by-Mail 1728 Maple Ave. it was scratched. New York City. When you received it. You are returning the CD and requesting a refund.YOUR ASSIGNMENT: You will write a business letter to a CD company. Your letter will be a complaint about a CD that you received in the mail. New York 01587 .

and state in the heading? No abbreviations Did you remember to write the date? Did you write the inside address? No abbreviations Is there a colon after your salutation? Did you indent in the body? Is your letter short and to the point? Did you end with a formal closing? Is your letter signed? Did you remember to print your name under the signature? . city.Do you have your FULL street address.

I am returning the CD. Checchia 3040 Cottman Avenue Philadelphia.Miss K. Checchia . I was saddened to notice that the CD had been damaged. Miss K. I would like a refund in the amount of the purchase. Checchia Miss K. I opened the case and found that it was scratched. New York 01587 Dear Sir or Madam: I have recently ordered and received a CD from your mail catalog. Pennsylvania 19149 March 25. Sincerely. Along with this letter. It will not play in my CD player. When I received it. 2004 Music-by-Mail 1728 Maple Street New York City. I thank you in advance for your prompt and courteous service.