USDOL

Veterans Employment and
Training Services

VOPAR
Operations and Programs

Activity Report
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VOPAR Agenda
• Introductions • Roles and Responsibilities • Data Entry Schedule • Summary • VOPAR Help • Questions and Comments
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Introducing!!!
• Cyndi Morrison, Employment and Training Programs Specialist – National Office • Tonja Pardo, Assistant Director – Oregon State Office

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***New Grantees Tasks***
• New Grantees must first request a USERID and password for VOPAR by sending an email with first/last name, email address and grant #s to access to: McLaughlin.Kristine@dol.gov
• (Person who will be doing the data entry and administrator)

• New Grantees will receive an email response from VOPAR with an assigned USERID and password
• Make sure you change your password the first time you enter VOPAR

• A Past Grantee that received a New Grant Award must send Kristine an email requesting access to the new grant #s. 4

Grantee Roles and Responsibilities
• Enter Actual Quarterly Results • Upload Technical Narratives
• Word format

• Upload 272 and 269
• Scan to jpg or pdf format

• Upload Success Stories
• Word format
http://vopar.heitechservices.com/
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Grant Officer Technical Representative (GOTR) Roles
• The GOTR must enter the initial Planned Goals into VOPAR • Review actual Grantee data and expenditures • Ensure that data is entered *NON-cumulatively. • Approve/Disapprove Grantee performance.
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Grant Officer Technical Representative (GOTR) Roles Cont’d
• If Performance data or expenditures need correcting, the GOTR will “disapprove” report in VOPAR. • VOPAR will notify Grantee via an email message that the report was disapproved. • VOPAR reopens reports for Grantee corrections of Performance or Expenditure data. • Grantee Corrects information, resaves/finalizes data for GOTR review
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Grant Officer Technical Representative (GOTR) Roles Cont’d
• Upload Quarterly Desk Audit and OnSite Monitoring Report
• Word Format

• Upload Corrective Action Plans if applicable
http://vopar.heitechservices.com/
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Regional Office Roles
• Reviews and approves/disapproves performance reports and expenditure data • If “disapproved” VOPAR will notify Grantee.

• VOPAR reopens reports for Grantee corrections. • Grantee re-saves/finalizes data for GOTR review. • GOTR will “approve” report, releasing it back for RAVET review • When “approved” reports are released for National Office review.
9 http://vopar.heitechservices.com/

• Disapproval letters are automated and indicates that there may be a data entry issue. • RAVET notifies the GOTR to let them know what the issue may be. • A comment field is being added so that the problem can be addressed with the disapproval letter.

National Office Roles
• Enters initial grant information into VOPAR. • Verifies Grantee Finalization, GOTR/DVET Approval and RAVET Approval of quarterly reports • Consolidates and evaluates the quarterly reports. • Reports Statistics to Congress to ensure future funding.
http://vopar.heitechservices.com/

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PY 2006 Data Entry Schedule
Quarter Ending September 30, 2007 (1st Qtr) December 31, 2007 (2nd Qtr) March 31, 2008 (3rd Qtr) June 30, 2008 (4th Qtr) September 30, 2008 (5th Qtr) For FU December 31, 2008 (6th Qtr) For FU March 31, 2009 (7th Qtr) For FU Proposed Entry Period October 1st – November 20th January 1st – February 20th April 1st – May 20th July 1st – August 20th October 1st – November 20th January 1st – February 20th April 1st – May 20th
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Why do we enter reports?
HVRP National Figures
Indicator Number of Participants Number Entered Employment Entered Employment rate Average Wage at Placement PY 2005 Qtr3 PY 2006 Qtr3

Target 10705 7118 66% $8.49

Result 10535 6766 64% $10.16

Target 10300 6920 67% $8.93

Result 9876 6331 64% $10.23
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Why do we enter reports?
VWIP National Figures
Number of Participants Number Entered Employment Entered Employment rate Average Wage at Placement PY 2005 Qtr 3 3782 2653 70% $11.79 PY 2006 Qtr 3 3182 1866 44% 12.02 PY 2005 FINAL 4289 3150 73% $12.76

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Roles Summary
• Grantee
• • • • • • • • • Enter Technical Performance Reports Upload 272 and 269 Upload Technical Narratives Upload Success Stories Enter initial planned Goals Charts Review and Validate Reports Upload Desk Audits Upload On-Site Monitoring Reports Upload Corrective Action Plans

• Grant Officer Technical Representative

• Regional Office • National Office

• Review and Validate All Reports • Review all Reports • Report to Congress
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Things to remember
• Click the “Save Data” button to save information and come back to complete • Click on “finalize data” to submit to GOTR • Upload narratives in WORD format • Upload 272 and 269 in jpg or pdf format
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VOPAR HELP
• VOPAR Users’ Guide available on the website (upper right corner) • VOPAR Help is always available
• On login page (for login problems) • On main page (at bottom) • On every other page (Technical Support link in upper right-hand corner) • voparhelp@heitechservices.com
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VOPAR
• Questions?

• Comments?

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