WISPR: The Vision for Integrated Performance Reporting

U.S. Department of Labor Employment and Training Administration

Session Overview
Part I: WISPR Background – What is the WISPR System? – Why WISPR? – Next Steps for WISPR Part II: Examples of Integration A. Shared Youth Vision B. TAA Performance Reporting C. WIRED Outcomes Part III: Quarterly Reports – Overview of New Forms – Reporting Highlights

Session Overview (Continued)
Part IV: Workforce Investment Standardized Record Data (WISRD) – Types of new data elements – Section Highlights Appendix: Details on New WISRD Elements

Part I WISPR Background
What is the WISPR System? Why WISPR? Next Steps for WISPR

Current Reporting Systems

State Workforce Agency
WIA Title IB Programs/NEGs Wagner-Peyser Employment Service/ Jobs for Veterans Programs Job Seeker Services Report (ES 9002A) Job Seeker Outcomes Report (ES 9002C) Job Openings Report (ES 9002E) Veterans Services Report (ES 9002B) Veteran Outcomes Report (ES 9002D) DVOP Veteran Report (VETS 200A) LVER Veteran Report (VETS 200B) DVOP/LVER Veteran Report (VETS 200C) TAPR Records Trade Act Program

WIA Quarterly Report (ETA 9090)

WIASRD Records

What is the WISPR System?
The ETA Management Information and Longitudinal Evaluation (EMILE) performance reporting system was published in July 2004 for a 60-day comment period – 161 unique comment letters – EMILE feasibility study with 4 states – DOL collaborative process to revise proposal – Informal feedback from some states on technical details of the proposed system

What is the WISPR System?
We listened to you:
• Performance reporting for state programs only

• Individual records for exiters only

• Aggregate information on employer services

What is the WISPR System?
Workforce Investment Streamlined Performance Reporting System (WISPR)

State Workforce Agency

Workforce Investment System Performance Report

Employer Services Report

Additional Veteran Services Reports

WISRD Records

What is the WISPR System?
A proposed streamlined performance reporting system for the following DOL programs: – Wagner-Peyser Employment Service – Jobs for Veterans State Grants (DVOP/LVER Programs) – WIA Adults and Dislocated Workers – WIA Youth – Trade Adjustment Assistance – National Emergency Grants

What is the WISPR System?
Request for comments to OMB published in November 2006 Areas of concern: • Clarification on veterans programs • Self-services and social security numbers • Implementation date • Specific changes

Why WISPR?
• Fewer barriers to service integration because of different definitions and reports for each workforce program • Consistent measurement of performance results through the use of a single, streamlined reporting structure • Results on the core purposes of the workforce system – employment for adults and skills for youth • Results based on customizable geographic areas (e.g., regional labor markets)

Why WISPR?
• Common performance measure outcomes, reported across programs • Information management and oversight of programs • Reflects shared youth vision • Emphasis on co-enrollment strategies

Next Steps for WISPR
During Program Year 2007/Fiscal Year 2008:
• Resolve comments with the Office of Management and Budget • Issue guidance with approved reporting formats • Develop necessary infrastructure for receiving reports • Provide training to system

Questions/Comments on WISPR Background?

Part II A Shared Youth Vision
Goals Resource Alignment Partnerships

Shared Youth Vision
White House Task Force Report on Disadvantaged Youth
• Issued in October 2003 under direction of Domestic Policy Council • Focused on 4 Goals: Better Management, Accountability, Connections, Priority To Serve the Neediest Youth • Recommendations
– Focus funding on target populations – Interagency Collaboration to coordinate evaluation, accountability, and policy – Unified research agenda identifying best practices using random assignment evaluations

Federal Interagency Workgroup
Federal Interagency Work Group created in 2004 to ensure communication, coordination, and collaboration Partnership now includes:
– U.S. Department of Labor, Employment and Training Administration and Office of Disability Employment Policy – U.S. Department of Education, Offices of Vocational and Adult Education, Special Education, Elementary and Secondary Education, Indian Education – U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention – U.S. Department of Health and Human Services, Administration for Children and Families and Substance Abuse and Mental Health Services Administration – Social Security Administration – Corporation for National & Community Service – U.S. Department of Transportation

Shared Youth Vision Moves Forward

Linking Integration with Outcomes
• Partnerships can lead to more effective use of resources and better outcomes for the neediest youth • Example: WIA and Adult Education – Out-of-school youth, ages 16 and older, qualify for the Adult Education program through the U.S. Department of Education – Leveraging Adult Education resources could allow local workforce development agencies to provide more comprehensive services to youth – Adult Education and WIA youth program share good outcomes of participants

For More Information
Visit the Regional Youth Forum Web site:
http://www.doleta.gov/ryf/

E-mail us: youthfed.team@dol.gov

Part II B TAA Performance Reporting

How will WISPR Affect TAA Performance Reporting?
• WISPR will completely replace the Trade Act Participant Report (TAPR) • Most fields that are currently in TAPR will be tracked through WISRD • Additional fields are added: – Tracking more specific types of co-enrollments – Tracking Veterans information – Tracking Agent/Liable State identifier • States will report quarterly TAA performance outcomes

Why is Integrated Reporting Important to TAA?
• Co-enrollment important to successfully serve participants – Trade does not allow for initial assessments or follow up services (“wrap around services”) – Although the provision of core and intensive services is not required by the TAA Reform Act of 2002, the law requires the provision of these services through the WIA programs – Supported by the Governor-Secretary Agreement in each state • Integrated reporting encourages common exit date that is essential for tracking accurate performance outcomes

Part II C WIRED Outcomes

Workforce Innovation in Regional Economic Development (WIRED)
• The WIRED initiative has a slightly different approach; the grants have a broader scope • One goal is transformation of the workforce investment system • WIRED Performance Accountability Framework developed to capture accomplishments and successes

Common Performance Measure Outcomes

The ultimate success of the regional talent development strategies: Appropriately educated and skilled individuals available to fill and attract additional high-growth and high-wage jobs to the region

Workforce Investment System Role in WIRED Reporting
• Reporting on the common performance measures calls for a partnership between the WIRED regions and the appropriate state and local workforce investment system components WIRED participants to be reported now using the WIA Standardized Record Data (WIASRD) NEG 3rd project data element Once WISPR is approved, will use the Economic/Labor Market Area data element in the WISRD Two methods for capturing WIRED participant outcomes: – Co-enroll in the WIA program – WIRED-only

Calculating the WIRED Common Performance Measure Outcomes

• States will compile the co-enrolled WIRED participant and “WIRED-only” participant individual records • States include these records as part of their regular WIASRD/WISRD submission • Using the WIRED codes, ETA will analyze the data in the records to determine the common performance measure outcomes for WIRED participants/regions

Questions/Comments on Examples of Integration

Part III Quarterly Reports Overview of New Forms Reporting Highlights

New Quarterly Reports
Three quarterly reports:
• Employer Services Report (Form 9131) • Workforce Investment Performance Report (Form 9132) • Eligible Veterans and Transitioning Service Members Services Report (Form 9133)

New Quarterly Reports
Employer Services Report (Form 9131) For Previous Quarter, Current Quarter, and Cumulative 4-Quarter Period
• Grantee Information - Workforce Program I.D. • Employer Customers - Number, Size, and Job Openings by Industry • Customer Services and Activities • State Performance Results (Optional)

New Quarterly Reports
Workforce Investment Performance Report (Form 9132) For Previous Quarter, Current Quarter, and Cumulative 4-Quarter Period
• Customer Summary – Demographics – Program of Participation • Customer Services and Activities • Performance Outcomes

New Quarterly Reports
Eligible Veterans and Transitioning Service Members Services Report (Form 9133) For Previous Quarter, Current Quarter, and Cumulative 4-Quarter Period • Veteran Demographics • Veteran Status Indicators • Types of Services Received • Types of Referrals Received

Questions/Comments on WISPR Quarterly Reports?

Part IV Workforce Investment Standardized Record Data (WISRD)
Types of New Data Elements Section Highlights

Workforce Investment Standardized Record Data (WISRD) WISRD contains four (4) major sections of information: A. B. C. D. Individual Information One-Stop Program Information One-Stop Services and Activities Program Outcomes Information

Overview of Record Layout
Element Name
DATA TYPE/ FIELD LENGTH

Definitions/Reporting Instructions

No.

DATA ELEMENT NAME

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

CODE VALUE

SECTION A - INDIVIDUAL INFORMATION Section A.01: Identifying Data
100 Unique Participant Identifier AN 9 Record the unique identification number assigned to the participant. At a minimum, this identifier for XXXXXXXXX a person must be the same for every period of participation in the WIA Title IB programs, including National Emergency Grants, and in every local area across the state and where the participant is receiving services or benefits financially assisted by the Wagner-Peyser, Veterans Employment and Training Service, and/or Trade Adjustment Assistance (TAA) programs.

Sequenc e Number

Data Type/ Field Size

Coding Values

New Elements in the WISRD
Types of New Items: • Entirely new item (i.e.,: Category of Disability) • New item for one program but previously required for others (i.e.,: Limited English Proficiency) • Previously optional item (i.e.,: Co-enrollment for all DOL programs)

New Element Highlights
Section A: Individual Information
– – – Category of Disability Information on Farmworkers Economic/Labor Market Area and Physical Location

Section B: One-Stop Program Information
– – Rapid Response Co-enrollments

Section C: One-Stop Services and Activities
– – Additional Occupational Skills Training Information Additional Information on Training Completed

Section D: Program Outcomes Information
– – Federal Contractor Job Wages 1st Quarter Prior to Participation Quarter

Questions/Comments on WISRD?

Contacts Email: etaperforms@dol.gov Website: www.doleta.gov/performance

Appendix: New Elements in WISRD

WISRD Element Distinctions
• Element is Required to Be Completed – New – New, Required for Veterans Programs – Already Required – Previously Optional Element May Be Completed – New, Optional – Already Optional Element Does Not Need to Be Completed – Not Required If the Individual is a Participant in More Than One Program, the Highest Order Applies (i.e., Element 120 - Required if Both a WIA and TAA Participant)

WISRD Section A: Individual Information
Item WAGNERPEYSER/ VETERANS’ PROGRAMS WIA TITLE I PROGRAMS TRADE ACT PROGRAMS

Economic/Labor Market Area and Physical Location Code (Item 104) ETA-Assigned Local Workforce Board/Statewide Code (Item 105) Category of Disability (Item 109)

New

New Already Required New

New

WISRD Section A: Individual Information
Item WAGNERPEYSER/ VETERANS’ PROGRAMS WIA TITLE I PROGRAMS TRADE ACT PROGRAMS

Date of Actual Military Separation (Item 119)

New, Required for Veterans’ programs

New, Not Required Required for Veterans’ programs

Transitioning Service Member (Item 120) Primarily Employed in Farmwork (Item 124)

Already Required New

New
New

Not Required Not Required

WISRD Section A: Individual Information
Item WAGNERPEYSER/ VETERANS’ PROGRAMS WIA TITLE I PROGRAMS TRADE ACT PROGRAMS

Minimum Threshold of Farm Work Performed (Item 125) Migrant Status (Item 126)

New

New

Not Required

Type of Qualifying Farmwork (Item 127)

WISRD Section A: Individual Information
Item WAGNERPEYSER/ VETERANS’ PROGRAMS WIA TITLE I PROGRAMS TRADE ACT PROGRAMS

Supplemental Security Income/ Social Security Disability Insurance (Item 129) Offender (Item 132)

Not Required

New

Not Required

New, Required Already for Veterans’ Required programs New Already Required

Not Required

Limited English Language Proficiency (Item 134)

Already Required

WISRD Section B: One-Stop Program Information
Item WAGNERPEYSER/ VETERANS’ PROGRAMS WIA TITLE I PROGRAMS TRADE ACT PROGRAMS

Local Formula: Adult and Dislocated Worker (Items 302 & 303) Date of First WIA Youth Service (Item 304) Statewide 15% Activities: Youth, Dislocated Worker, and Adult (Items 305-307)

New

Already Required

New

WISRD Section B: One-Stop Program Information
Item WAGNERPEYSER/ VETERANS’ PROGRAMS WIA TITLE I PROGRAMS TRADE ACT PROGRAMS

Rapid Response (Item 308)

New

Already Required

New

Rapid Response (Additional Assistance) (Item 309) NEG Project ID (Item 310)

WISRD Section B: One-Stop Program Information
Item WAGNERPEYSER/ VETERANS’ PROGRAMS WIA TITLE I PROGRAMS TRADE ACT PROGRAMS

Second NEG Project ID (Item 311) Rapid Response Event Number (Item 312) Adult Education (Item 313)

New Not Required New, Optional

Already Required New Already Optional

New Not Required New, Optional

WISRD Section B: One-Stop Program Information
Item WAGNERPEYSER/ VETERANS’ PROGRAMS WIA TITLE I PROGRAMS TRADE ACT PROGRAMS

Job Corps (Item 314)

New

Previously New Optional

National Farmworker Jobs Program (Item 315) Indian and Native American Programs (Item 316)

WISRD Section B: One-Stop Program Information
Item WAGNERPEYSER/ VETERANS’ PROGRAMS WIA TITLE I PROGRAMS TRADE ACT PROGRAMS

Veterans’ Programs (Item 317) Trade Adjustment Assistance (TAA) (Item 318) Vocational Education (Item 320)

New New New, Optional

Previously New Optional Already Already Required Required Already Optional New, Optional

WISRD Section B: One-Stop Program Information
Item WAGNERPEYSER/ VETERANS’ PROGRAMS WIA TITLE I PROGRAMS TRADE ACT PROGRAMS

Vocational Rehabilitation (Item 321) Wagner-Peyser Act (Item 322) YouthBuild (Item 323)

New, Optional New New

Already Optional Already Required

New Optional New

WISRD Section B: One-Stop Program Information
Item WAGNERPEYSER/ VETERANS’ PROGRAMS WIA TITLE I PROGRAMS TRADE ACT PROGRAMS

Title V Older Worker Program (Item 324) Employment and Training Services Related to Food Stamps (Item 325) Other WIA or NonWIA Programs (Item 326)

New New, Optional

Previously New Optional Already Optional New, Optional

WISRD Section C: One-Stop Services and Activities
Item WAGNERPEYSER/ VETERANS’ PROGRAMS WIA TITLE I PROGRAMS TRADE ACT PROGRAMS

Most Recent Date Received Career Guidance Services (Item 401) Most Recent Date Received Workforce Information Services (Item 402) Most Recent Date Received Job Search Activities (Item 403)

Already Required

New

Not Required

WISRD Section C: One-Stop Services and Activities
Item WAGNERPEYSER/ VETERANS’ PROGRAMS WIA TITLE I PROGRAMS TRADE ACT PROGRAMS

Most Recent Date Referred to Employment (Item 404) Most Recent Date Received Other Staff-Assisted Core Services (Item 405) Training Completed #1 (Item 436)

Already Required

New

Not Required

Not Required

New

Already Required

WISRD Section C: One-Stop Services and Activities
Item WAGNERPEYSER/ VETERANS’ PROGRAMS WIA TITLE I PROGRAMS TRADE ACT PROGRAMS

Occupational Skills Training Code #2 (Item 440) Training Completed #2 (Item 441) Date Completed, or Withdrew from Training #2 (Item 442)

Not Required

New

New

WISRD Section C: One-Stop Services and Activities
Item WAGNERPEYSER/ VETERANS’ PROGRAMS WIA TITLE I PROGRAMS TRADE ACT PROGRAMS

Date Entered Training #3 (Item 443) Type of Training Service #3 (Item 444) Occupational Skills Training Code #3 (Item 445)

Not Required

New

New

WISRD Section C: One-Stop Services and Activities
Item WAGNERPEYSER/ VETERANS’ PROGRAMS WIA TITLE I PROGRAMS TRADE ACT PROGRAMS

Training Completed #3 (Item 446) Date Completed, or Withdrew from, Training #3 (Item 447) Liable/ Agent State Identifier (Item 473)

Not Required

New

New

Not Required

New

WISRD Section D: Program Outcomes Information
Item WAGNERPEYSER/ VETERANS’ PROGRAMS WIA TITLE I PROGRAMS TRADE ACT PROGRAMS

Federal Contractor Job (Item 603) Wages 1st Quarter Prior to Participation Quarter (Item 615)

New New

Not Required Already Required