WISPR Quarterly Reports and Individual Records

Keith Rowe ETA – Dallas Region Office Presenter
U.S. Department of Labor Employment and Training Administration

ETA – PROTECH

Presentation Overview
• Quarterly Report on Services to Employer Customers (ETA 9131) • Quarterly Report on Services to Job Seeker Customers – Workforce Investment Performance Report (ETA 9132) – Veterans and Other Eligible Persons Services Report (ETA 9133) • Workforce Investment Standardized Record Data (WISRD)

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General Reporting Guidance Covered Programs
• • • Wagner-Peyser Employment Service Jobs for Veterans Programs (includes LVER and DVOP) Workforce Investment (WIA) Title I Programs – WIA Title IB Adult Program* – WIA Title IB Dislocated Worker Program* – WIA Title IB Youth Program* – National Emergency Grants Trade Adjustment Assistance Program

* Includes 15% statewide activities that involve the enrollment of individuals
eligible to receive WIA Title IB services.
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General Reporting Guidance
Due Dates
All reports and records are due no later than 45 days after the end of each report quarter. The table below shows the expected due dates for each reporting quarter.

Report Quarter January - March April – June July – September October – December

Due Dates May 15 August 14 November 14 February 14

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General Reporting Guidance
misc.
Report Forms and Reporting Schedules
– found in WISPR Data Preparation and Reporting Handbook, Appendices A - C. – WISRD specs / Reporting Schedule in Appendix D

Source documents for today’s presentation can be found at:
ETA Performance and Results - http://www.doleta.gov/ Program Reporting and Record Keeping Information - h ttp://www.doleta.gov/performance/guidance/wia.cfm

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Quarterly Report on Services to Employer Customers (ETA 9131) Submission Procedures • Submission #1
– For reporting services to employers that are financially assisted by the Wagner-Peyser Employment Service and WIA Title I Programs
• Option A (Required beg 3rd yr of implementation)
– A single integrated quarterly report

• Option B (Optional for first 2 years)
– Two separate quarterly reports

• Submission #2
– For reporting services financially assisted from the Jobs for Veterans Programs (State Grants, DVOP / LVER)
Microsoft Excel Worksheet

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ETA 9131 format and specs
Employer services covered include activities designed to assist employers: – make strategic investments in their workforce; – retaining or expanding the employer’s operations, customer base, or geographic operating area; or – adjusting the employers operations to economic downturns. States should not report as services: – regular or follow-up contacts or visits to obtain information regarding current or potential job openings; – status of business operations; or – need for additional services and assistance

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ETA 9131 format and specs
Includes Employers who:
– receive services / assistance in a physical location – remotely through electronic technologies

May also include employer services financially assisted by
– any other USDOL grants; and – partner programs, including those at state and local levels.

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ETA 9131 format and specs
For each applicable reporting item: Previous Quarter (column A)
– reflects data submitted the previous quarter – display only

Current Quarter (column B)
– Represents the most recent quarter of data available in the fourquarter reporting period

Cumulative 4-Qtr Period (column C)
– Represents the cumulative total of the most recent four quarters available

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ETA 9131 format and specs
Section A
– Grantee Identifying Information

Section B
– – Employer Customers Served Employer Customers Served and Job Openings by Industry Sector Customer Services and Activities Performance Results (Optional) Report Certification/Additional Comments

Section C
– – –

Section D Section E

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Submission Procedures
Workforce Investment Performance Report (ETA 9132)
Submission Option A Allowed for 1st two yrs of implementation but required beg in 3rd year A single integrated quarterly report that applies to unique participant records where the individual received one or more services financially assisted by the following workforce programs: – Wagner-Peyser Employment Service / Jobs for Veterans Programs – WIA Title I Programs – Trade Adjustment Assistance Program

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Submission Procedures ETA 9132
Option B – allowed for first two years of implementation
WORKFORCE PROGRAMS Wagner-Peyser Employment Service/Jobs for Veterans WIA Title I Programs Trade Adjustment Assistance Program Total Reports Due to ETA

2 2 2 3 = program performance information is reported together = program performance information is reported separately

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ETA 9132 format and specs
For each applicable reporting item: Previous Quarter (column A)
– reflects data submitted the previous quarter – display only

Current Quarter (column B)
– Represents the most recent quarter of data available in the fourquarter reporting period

Cumulative 4-Qtr Period (column C)
– Represents the cumulative total of the most recent four quarters available

Microsoft Excel Worksheet

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ETA 9132 format and specs
Section A
– Grantee Identifying Information

Section B
– Customer Summary Information

Section C
– Customer Services and Activities

Section D
– Performance Results

Section E
– Report Certification/Additional Comments

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Submission Procedures
Eligible Veterans and Transitioning Service Members
ETA 9133 • Submission #1 – Wagner-Peyser Employment Service – applies to unique participant records where the individual received one or more services financially assisted by either the Wagner-Peyser Act or Jobs for Veterans (DVOP/LVER) Programs Submission #2 – Jobs for Veterans (DVOP/LVER) Programs – this report submission applies to unique participant records where the individual received one or more services financially assisted from the DVOP or LVER programs.
Microsoft Excel Worksheet

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ETA 9133 format and specs
Section A
– Grantee Identifying Information
• A4. = Cumulative 4 Quarter End Date

Section B
– Customer Summary Information

Section C
– Report Certification/Additional Comments

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Submission Procedures
Workforce Investment Standardized Record Data (WISRD)
Submission Option A
A single electronic data set of WISRD records are submitted each quarter where one or more of the following conditions are true: • Wagner-Peyser Employment Service
– Participants accessed self-services and informational activities, and / or received staff assisted services funded by the Wagner-Peyser Act and/or the Jobs for Veterans Programs and have exited the program(s);

WIA Title I Programs
– Participants accessed self-services and informational activities, received staff assisted core services, intensive, and/or training services funded by WIA Adult or Dislocated Worker formula or state wide reserve funds, including rapid response activities, and have exited the program(s);

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Workforce Investment Standardized Record Data (WISRD) Submission Option A cont.
• WIA Title I Programs cont. – Participants received services financially assisted by WIA Youth formula or statewide reserve funds and have either (a) exited from the program or (b) not exited from the program but have achieved reportable outcomes on the Skill Attainment Rate or Literacy and Numeracy Gains performance measures; – Participants received services financially assisted by NEGs and have exited from the program. This includes individuals coenrolled in a WIA Title IB program and those served exclusively through a NEG; and TAA Program – Participants received services or benefits financially assisted by Trade Adjustment Assistance (TAA) funds and have exited from the program.

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Workforce Investment Standardized Record Data (WISRD) Submission Option B
Option B – allowed for 1st 2 years of implementation only Separate electronic data sets of WISRD records may be submitted each quarter by choosing one of the four levels indicated in the table below WORKFORCE PROGRAMS Wagner-Peyser Employment Service/Jobs for Veterans Programs WIA Title I Programs Trade Adjustment Assistance Program Total Reports Due to ETA 2 2 2 3 = program performance information is reported together = program performance information is reported separately
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WISRD
Additional information • States must submit updated records in each subsequent quarter until all outcome information for an individual is completed • ETA 9132 outcome data must be based on grantee’s WISRD submissions

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Customer Groups

Age of Youth at Program Participation Type of Adult Services Received Data Collection Indicator O = Data item optional for the column group R = Data item required for the column group RFW = Data item required for farm workers RVET = Data item required for veterans NEG R = Data item required for NEG participants RYY = Date item required for WIA Younger Youth (ages 14 - 18) ROY = Date item required for WIA Older Youth (ages 19 - 21) Blank = Data item does not apply to the column group
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