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SBEL 3622 PROFESSIONAL PRACTICE II

Prepared by:
Koo Jia Jin Mohammad Faiz Safiy Aniq Ooi Jin Ying Teh Liang Khai

INTRODUCTION
Taman Tropika is one of the most important recreational area in UTM. It consists of interesting topography and also lake.
SBEL 3622 PROFESSIONAL PRACTICE II

There are three Lamans that have been proposed in Taman Tropika, which are: i. Laman Ginger ii. Laman Helicornia iii. Laman Tropica.

GOAL
To create a lush greenery area for community to relax and integrate.
SBEL 3622 PROFESSIONAL PRACTICE II

OBJECTIVE
To create a safe and enjoyable relaxing area for the users to meet and form relationship through activities. To enable users to appreciate the beauty of nature.

CONCEPT LUSH

GREEN
SBEL 3622 PROFESSIONAL PRACTICE II

Sense of nature can be created through the plantings. Those plantings can attract birds and other animals which enable users close to nature.

Variety of plantings such as: i. Palmae ii. Zingiberaceae iii. Helicornia iv. Tropical plants

CONCEPTUAL DEVELOPMENT
SBEL 3622 PROFESSIONAL PRACTICE II

Lake side Laman helicornia


Gallery Laman ginger

Kiosk

Laman tropical

MASTER PLAN
SBEL 3622 PROFESSIONAL PRACTICE II Laman helicornia Gallery

Lake side

Kiosk

Laman ginger

Laman tropical

HARDSCAPE COMPONENT
Kiosk with decking

SBEL 3622 PROFESSIONAL PRACTICE II

Interlocking pathway

Laman helicornia Gallery Laman ginger

Lake side Kiosk

Laman tropical

Gallery

SOFTSCAPE COMPONENT
SBEL 3622 PROFESSIONAL PRACTICE II

Laman helicornia Gallery Laman ginger

Lake side Kiosk

1. 2. 3. 4. 5. 6. 7. 8. 9.

Laman tropical

Heliconia 'American Dwarf Heliconia rostrata Costus curvibracteatus Bauhinia blakeana Erythrophleum guineense Hymenocallis speciosa Alpinia gingembre Asplenium nidus Calathea lutea

SCOPE OF WORK
SBEL 3622 PROFESSIONAL PRACTICE II

Scope of work in this project include: i. ii. iii. iv. v. Laman Ginger Laman Helicornia Laman Tropica Information gallery Kiosk

SUMMARY OF TENDER
SBEL 3622 PROFESSIONAL PRACTICE II

No. 1.0 2.0 3.0 4.0


5.0 6.0

Description Preliminary Site preparation Building works Amenities and utilities works
Hardscape works Softscape works Overall

Amount (RM) 1097890.00 99500.70 126286.00 39000.00


68500.00 67634.50 2505811.20

COST ESTIMATION
No. 1.0 2.0 Site preparation Preliminaries Site preparation Unit 20% of work Quantity / Rate / Amount 1097890

Mobilization
Demolition work & others of work 3.0 Building works Gallery

10% of work

99500.70

SBEL 3622 PROFESSIONAL PRACTICE II

No.

119886

119886

Kiosk
Terrace garden 4.0 5.0 Amenities & utilities work Mechanical & electrical work Hardscape works Decking Footpath in front walkway foyer Service road & footpath

No.
No. No. No. M2 M2

1
1 30 3 1600 1204

3500
29000 265 21500 25 28

3500
29000 5300 64500 40000 33700

6.0

Softscape
Trees Palm Groundcover Waterplant Turf Shrubs No. No. M2 No. M2 No. 17 33 3200 18 90 1061 139 365 2.50 99 14 5 2360 12060 8000 1790 1227.50 5660

LIQUIDATED ASCERTAINED DAMAGES


All standard forms of construction contract commonly used in Malaysia generally include a clause which entitles the Employer to a specified level of damages, referred to as Liquidated and Ascertained Damages if the Contractor is late in completing the Works. Liquidated and Ascertained damages hereafter called LADs as stated above in effect offer the advantage to the Employer of attempting to replace the their common law right to recover damages for late completion by including a contractual right to a predetermined sum for the period of delay. For the Contractor it offers the advantage of allowing him to fix his tender price with more certainty, since he can price the level of risk associated with the stated LADs into his tender amount. It also allows the Contractor to later make commercial decisions in respect of accelerating by expending on additional resources or hand over the project late and incur LADs if the project is running behind schedule. Finally, the level of LADs specified in a contract acts as a ceiling for the amount of damages payable to the Employer. LAD provisions contained in construction contracts are usually expressed as a certain sum payable for each day, or week or part of week by which practical completion is delayed. Other types are a straight lump sum, a fixed percentage of the contract sum or a maximum rate which reduces as part or parts of the project become available for occupation and use.

SBEL 3622 PROFESSIONAL PRACTICE II

L.A.D. CALCULATION
SBEL 3622 PROFESSIONAL PRACTICE II Table for Calculation of Liquidated Ascertain Damages: = 10% x (Purchase Price @ Contract Sum) X (No. Days Delayed) 365 Development Project of Taman Tropika UTM, L.A.D = 10% x (Project Contract Sum) X (Day Delayed) 365 Day calculation = 10% x [(RM 2505811.20) X (15 days)] Tender completion date: 31 March 2011 (As per contract; Contractor shall finish on the day stated 365 without EOT) = 10% x (RM 37587168.00) Actual day complete: 15 April 2011; calculated start from day after tender completion date is 15 days. 365 = RM 3758716.80 365 = RM 10297.85 / Day

SAMPLE LETTER OF DEMAND FOR LIQUIDATED DAMAGES

Sample Letter of Demand for Liquidated Damages (Schedule G Land & Building Only)
Important: This letter can be used as a guide. You must insert your own details where appropriate and delete any information that is not relevant to your situation. Always date your letters. Always keep a copy of the letter you send. GET LEGAL ADVICE IF YOU DON'T UNDERSTAND

[Your Name, Address] [Developer's name & address] [Date] Re: Demand for Liquidated Damages Dear Sir/Madam [or name of the person if known] , I am writing to demand from you liquidated damages amounting to Ringgit Malaysia (RM..) [To calculate amount, see table below] This amount relates to monies due to me pursuant to the terms of our sale and purchase agreement on the property details as follows: Property: [Address] Purchaser/s Name/s: [Name/s according to sale & purchase agreement] Sale & Purchase Agreement Date: [Date stamped on sale & purchase agreement] (a) Schedule date of handover of vacant possession: [24 months from SPA date] (b) Vacant Possession Date: [Date within the 14 days notice of handover of VP] Number of days delayed: [Count the number of days from (a) to (b)] I demand that payment of the full amount be paid to me at the above address within [no. days usually 7 or 14 days] days from the date of this letter. In the event of your neglect/ refusal/ failure I shall be constrained to resort to legal processes to recover the same without further reference to you. In such an event, you shall be liable for the cost and expense. Yours sincerely,

SBEL 3622 PROFESSIONAL PRACTICE II

[Your name and contact details] Table for Calculation of liquidated damages (Do not include this table) 10% x (Purchase Price) X (No. Days Delayed) 365 =

TENDERING PROCESS
Preparation of quotation document Call for quotation Close quotation Evaluate quotation Decision making of quotation Award quotation Less than RM 500.000 is quotation

SBEL 3622 PROFESSIONAL PRACTICE II

L.I issue to tenderer


Feed back from tenderer

Negotiation

Implementation of project

PREPARATION OF QUOTATION DOCUMENT


Provision of tender document must from the basis of a contract possible of being performed by a contractor. The work to be executed must be clearly & concisely defined & specified free of ambiguity & discrepancies. The work specified must meet requirements of government in terms of standards of design & construction.
SBEL 3622 PROFESSIONAL PRACTICE II

PREPARATION OF QUOTATION DOCUMENT


Contract based on drawings. & Specifications Tender document shall comprise the followings: i. Letter of invitation to tender ii. Check list for submission to tender iii. Form of tender iv. Form for detail of tenders registration as govt. Contractor; organization; particulars of 10 jobs previously completed & jobs in hand v. Specifications vi. Summary of tender vii. Schedule of rates viii. Drawings
SBEL 3622 PROFESSIONAL PRACTICE II

CALL QUOTATION
Tender must be submitted by the time and date, and to the office stipulated in the tender notice, and placed in a tender box or tender boxes kept for this purpose. The open tender is specially for the contractors who had registered in Pusat Khidmat Kontraktor (PKK) and Lembaga Pembangunan Industri Pembinaan ( CIDB). The contractor have to buy the tender document and the tender will stop sold out after a period of time.
SBEL 3622 PROFESSIONAL PRACTICE II

ADVERTISEMENT
1. The title of the tender 2. The closing date for the tender documents 3. Date for sale of tender document 4. Price of the tender document 5. Term of tenderers qualify in the tender 6. Payments for the tender documents and the documents that the tenderer bring along with 7. Location to sumit the offer of tender document SBEL 3622 PROFESSIONAL PRACTICE II

2
1 3 5 4

6 7

CLOSE QUOTATION
SBEL 3622 PROFESSIONAL PRACTICE II

Tender opening committee opened tenders offered by the contractor.

SBEL 3622 PROFESSIONAL PRACTICE II

SBEL 3622 PROFESSIONAL PRACTICE II

EVALUATE QUOTATION
SBEL 3622 PROFESSIONAL PRACTICE II

Evaluation based on comparison between the tender prices and background of contractors. Compare between the tender prices and the estimate cost. Only those scheduled in the schedule of tenders can be considered. Tender must be accepted within tender validity period ( 90 days ).

EVALUATE QUOTATION
SBEL 3622 PROFESSIONAL PRACTICE II

Criteria of evaluation The analysis and comparison undergo according to those criterias below: Sufficiency of tender received Reasonableness of tender prices Reasonableness of completion tires Capability of tenders

CONSIDERATION & DECISION MAKING OF QUOTATION


SBEL 3622 PROFESSIONAL PRACTICE II

The decision making of project estimate cost less than RM30 million is under Lembaga Perolehan ( LP ).

AWARD QUOTATION
Consultant choose the right contractor and sent letter of Intent (L.I.) to the chosen contractor. The content include the intent to accept the offer of the tenderer.

SBEL 3622 PROFESSIONAL PRACTICE II

SBEL 3622 PROFESSIONAL PRACTICE II

CONDUCT NEGOTIATION
Negotiation undergo between the consultant & the contractor who award the tender to explain on the conditions that have to be followed by the contractor.
SBEL 3622 PROFESSIONAL PRACTICE II

L.I WILL BE ISSUE TO CONTRACTOR


The consultant send the L.I letter when everything been settle and no more negotiation required. The tenderers who didnt win the tender will be noticed after the right tenderer sign, accept and reply the L.I.

TENDER TABLE DOCUMENT


SBEL 3622 PROFESSIONAL PRACTICE II

i. ii. iii. iv. v.

Letter of invitation to tender Check list for submission to tender Article of Agreement & Condition of contract Form of tender Form for detail of tenders registration as govt. Contractor; organization; particulars of 10 jobs previously completed & jobs in hand vi. Letter of Acceptance vii. Guarantee for Performance bond viii. Guarantee for Advance payment ix. Specifications x. Summary of tender xi. Schedule of rates xii. Drawings

As a conclusion, we hope that this project will be approved by UTM. This project aims to provide the greenery recreational space for UTM community as well as public people.

SBEL 3622 PROFESSIONAL PRACTICE II

SBEL 3622 PROFESSIONAL PRACTICE II