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PROJECT MONITORING SYSTEM IN NTPC

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THRUST IS ON ..
 TIME  COST  QUALITY & PERFORMANCE

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Project Management of Multi Projects by one Organisation requires different handling than the Project Management of only one Project . In multi projects, Systems Approach in Project Management is essential. NTPC follows Integrated Project Management & Control System

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INTEGRATED PROJECT MANAGEMENT AND CONTROL SYSTEM (IPMCS) THREE CONTROL CENTRES :   ENGINEERING MANAGEMENT CONTRACTING. INSPECTION & EXPEDITING FIELD OPERATION 5  .

& Dely L-3 Program Site L-3 Program L-3 Tier Review L-2 Tier Review L-1 Tier Review Fortnightly Reviews GM / HOD C. Rev. & Dely) L2 Network (Site Act. L-3 Program Fortnightly Reviews GM / HOD Manf. L2 SCH.) Top Management Reviews Monthly Exception Report L-2 Tier Planning Engg.M.M. Monthly Project Review (PRT) 6 .C. (HOP) T.INTEGRATION OF PLANNING.R. REVIEW AND CONTROL SYSTEM Pre Order Net Work L-1 Tier Planning L-1 Project MNW Contract L2 Network (Manf. Weekly Review by HOD Fortnightly Site Proj. L-3 Tier Planning Engg.

IPMCS PROJECT SCHEDULING COMPRISES OF :   Pre order network for each projects L1-Master network  L2. 7 .Network of each Package Working Level Programme for each package (L2) .Rolling programme for site activities. All these Networks & Programmes are Computerised and Intregrated using appropriate Software.This is Prepared within the Overall Framework of Master Network Post award execution and expediting   L3.

8 .PRE ORDER NETWORK I : Preparation of feasibility report and various statutory clearances       Statutory clearance (central & State) Project design memorandum / technical specifications Techno Economic Clearance Fund tie-ups Land acquisition proceedings Investment approval Contd..

II : Infrastructural development Various activities at site to create required infrastructural facilities. 9 .. III :Tendering of major packages Programme for tendering of major packages is included.Contd.

Pre-Order Network 10 .

Interrelationship between various activities is clearly identified in the Master Network. procurement. erection and commissioning. despatch.MASTER NETWORK (MNW)  Master Network identifies the milestones for key events for each package in the areas of engineering. manufacturing. L1. Master Network also contains interface tie ups for inputs to be given to NTPC and required from NTPC.   11 .

Master Network Simhadri TPP 12 .

. 13   . Quality Assurance. Contract Services. within the frame-work of Master Network (L1). L2 NET WORK 2. It also includes manufacturing & delivery schedule of major shop manufactured items & materials and bought out items. L-2 Network gives the Schedule for Starting/Completion of Activities  L2 network indicates the time frame of various activities within the package. from start to completion. L2 network for each package is finalised by Corporate Monitoring Group in association with Engineering Dept. Inspection and site.

L2 Network .Civil Work Simhadri TPP 14 .

3. materials. L3 is a rolling programme for execution at site  The L3 programme is a three monthly rolling programme prepared by site within the time frame of L2 schedule indicating various items and quantity to be executed in each month. which is further broken into weekly targets to be executed. The resources and all other inputs to execute these quantities are clearly mentioned. Availability of drawings. fronts and resources is also reviewed. From the three monthly programme. a monthly programme is prepared. 15   .

Fortnightly Review of project by Head of Project/GM.) 16 .REVIEW & CONTROL SYSTEM Site Review Meetings  Weekly Review by concerned Package Engineer at site with Contractors. Critical & Major Packages.. by HOD.  (Contd..

(Contd.) 17 .. Contracts & Site.CONTD.. Engineering. Also has members from service functions.. Detailed agenda issued in advance.  Project Review Team meetings take place every month chaired by the Head of the project/ GM. Project Review Team (PRT)  PRT for each project comprising executives from three Control Centres. viz.

 Puts up exception report to top management.  Corporate Monitoring Group.  PRT Meeting ensures :  Resolve inter control centre problems  Identifying constraints & hold ups for present and future  Taking corrective action on various critical items.Contd...) 18 .   Issues MOM of PRT Meetings identifies critical and major issues. (Contd..

TCM is convened by Engineering Control Centre.  Frequency of TCM is minimum once in a month. In initial stages of project frequency is high (2 to 4) depending on the requirement.TECHNICAL CO-ORDINATION MEETINGS (TCM)  Technical Coordination Meetings take place with vendors to discuss on various engineering requirements. 19 . finalisation of engineering details within the time frame and schedules of engineering activities.

L-2 Network. 20 .  CRM are generally held at manufacturing works to ascertain the status of the manufacturing.r.Contract Review Meetings(CRM)  Contract Review Meetings are convened by Contract Services with the vendors  Reviews progress of manufacturing & despatch  Resolves various contractural issues for expediting supplies.  Progress of manufacturing is reviewed w.  CRM is held atleast once in a month for major packages.t.

Other functional Directors also review project progress from time to time during their visit to site. Director (Project) reviews the progress of the project as per requirement.Management Reviews Regional Executive Director reviews the Critical Packages and the progress of Project . 21 .

Action plan by P&S.Management Information System (MIS) A From Site  Package wise weekly review at site: P&S Dept’ at site generates report and puts up to Head of Project/GM.actual vis-à-vis targets.   Fortnightly Project Review at Site by HOP/ GM. Monthly Progress Report from Site:   P&S compiles progress. 22 ..This is a detailed Quantified progress report. This also indicates rolling programme for next 3 months Contd.

Quality & Despatch. 23 .. It covers all areas such as Engg. & Contracts.. Manfg. The report is in pre-decided formats... B Vendor’s Monthly Progress Report:    Each vendor submits monthly progress report. Ordering. Site. It is sent to CMG.Contd.  Contd. Engg.

Minutes & Exception of Monthly PRT Meeting: CMG circulates MOM to all control centres for actions. 24 . Based on PRT meeting.. CMG prepares every month exception report highlighting critical issues requiring immediate attention of Management. Site progress report & CRM.. Contd.Contd.

Contd. Monthly Report from Regional EDs : Report from Regional Executive Director for CMD covering all aspects viz Operation. Commercial etc . Projects.. Minutes of Management Committee Meetings & Top Management Review : Action plan based on these reviews are prepared. Monthly Progress Report from Contract Services: Report on pre-award activities is prepared by CS. 25 .

PROJECT IMPLEMENTATION CONCEPTS IN NTPC • QUALIFICATION TO ENSURE COMPETITION FROM COMPETENT PARTIES • BROAD BASED SPECIFICATION TO GENERATE COMPETITION • CLEARLY DEFINED EVALUATION CRITERIA • CONTRACTORS SELECTION BY PRICE & CAPABILITY CONSIDERATION • DEDICATED PROJECT TEAM IN ALL FUNCTIONAL AREAS 26 .

PROJECT ACTIVITIES PROJECT PROPOSAL PROJECT APPRAISAL PACKAGING PROCUREMENT MANUFACTURE & DELIVERY INSTALLATION COMMISSIONING PERFORMANCE TESTING OPERATION 28 .

PROJECT PROPOSAL  PROCESSES  TECHNOLOGICAL OPTIONS  DATA COLLECTION & ANALYSIS  TECHNO ECONOMIC EVALUATION  COST ESTIMATION  TARGET SETTING & REVIEW FORUM  INFORMAL AT DIRECTOR or CHAIRMAN LEVEL  PRESENTATIONS MADE TO MANAGEMENT  APPROVAL  PROJECT SUB COMMITTEE OF BOARD 29 .

PACKAGING  PROCESSES  SELECTING THE OPTIMAL COMBINATION OF PACKAGING CONSISTENT WITH TECHNOLOGY TIME SCHEDULE OPTIMAL COST COMPETITION INTERFACE FUNDING  TARGET SETTING & REVIEW FORUM  PRE ORDER NETWORK OF THE PROJECT  INFORMAL AT DIRECTOR or CHAIRMAN LEVEL  APPROVAL  CHAIRMAN 30 .

PROCUREMENT  PROCESSES  DESIGN MEMORANDUM  SPECIFICATIONS  COST ESTIMATES  QUALIFICATION REQUIREMENTS  BID INVITATION & EVALUATION  VENDOR ASESSMENT  PRE AWARD DISCUSSIONS  TARGET SETTING & REVIEW FORUM  PRE ORDER & L 1 NETWORK OF THE PROJECT  INFORMAL AT DIRECTOR or CHAIRMAN LEVEL  PRT MEETINGS START WITH MAIN PLANT AWARD  APPROVAL  AS PER DELEGATION OF POWERS 31 .

TCM AND CRM MEETINGS  MONTHLY PROGRESS REPORT  DEVIATION DISPOSAL .MANUFACTURE & DELIVERY  PROCESSES  DOCUMENT APPROVAL  QUALITY PLAN APPROVALS  SUB VENDOR APPROVAL  IN PROCESS INSPECTION  FINISHED GOODS INSPECTION  TARGET SETTING & REVIEW FORUM  L 2 & L3 NETWORKS OF THE PACKAGE  PRT.APPROVAL  AS PER DELEGATION OF POWERS 32 .

INSTALLATION  PROCESSES  FIELD QUALITY PLANS  INSPECTION ON RECEIPT  STORAGE  CONSTRUCTION & INSTALLATION ACTIVIES  TARGET SETTING & REVIEW FORUM  L 3 NETWORK OF THE PACKAGE  ENGINEER. DIRECTORS & ED  DEVIATION DISPOSAL . HOD. GM.APPROVAL  AS PER DELEGATION OF POWERS 33 . PRT. AND CRM  DAILY REPORTS  SITE VISITS BY CMD.

APPROVAL  AS PER DELEGATION OF POWERS 34 . GM.COMMISSIONING  PROCESSES  PRE COMMISSIONING CHECKS  TARGET SETTING & REVIEW FORUM  L 3 NETWORK OF THE PACKAGE  COMMISSIONING TEAM. PRT AND CRM  SITE VISITS BY CMD. DIRECTORS & ED  DEVIATION DISPOSAL .

PRT AND CRM  SITE VISITS BY CMD.APPROVAL  AS PER DELEGATION OF POWERS 35 . ORT.PERFORMANCE TESTING  PROCESSES  TRIAL OPERATION  PG TESTS  TARGET SETTING & REVIEW FORUM  L 2 NETWORK OF THE PACKAGE  GM. DIRECTORS & ED  DEVIATION DISPOSAL .

Keys to Project Success Budget Success Schedule Performance 36 .

Project Management “IN PROJECT MANAGEMENT.” 37 . IT’S A MATTER OF HOW SOON YOU’LL GET INTO TROUBLE AND HOW FAST YOU CAN GETOUT OF IT. IT IS NOT A MATTER OF WHETHER YOU’LL GET INTO TROUBLE. RATHER.

all progress depends on the unreasonable man.” -. the unreasonable one persists in trying to adapt the world to himself.George Bernard Shaw 38 .Project Management “The reasonable man adapts himself to the world. Therefore.

THANKS 39 .

” 40 .World Bank’s Observations -June 2000 (Completion Report of Loan No:3632-IN) “ The Project Management had effectively used an innovative approach to maintain industrial relations throughout the implementation of the Project ….Completion of the Project ahead of schedule bears testimony to the effectiveness of this approach.