Aspire Parent Support Group

Orientation – August 2009

APSG MISSION STATEMENT
    

MANAGE THE FINANCES RELATING TO TEAM COMPETITION AND EVENTS RAISE FUNDS FOR THE BENEFIT OF ASPIRE TEAMS. FACILITATE FUNDRAISING FOR INDIVIDUAL TEAM MEMBERS/PARENTS FOSTER A HEALTHY AND SUPPORTIVE ENVIRONMENT FOR ATHLETES AND COACHES PROVIDE SUPPORT TO ASPIRE GYMNASTICS IN THE COORDINATION AND EXECUTION OF COMPETITIVE EVENTS

WELCOME LETTERS
 LETTER

FROM THE PRESIDENT  LETTER FROM ASPIRE OWNER

Letter from Scott Barclay - Aspire Owner
Dear APSG Member:           One great philosopher once said, "Gymnastics is the only sport; everything else is just a contest or game." As arrogant as that may sound, there is a lot of truth to it. As much good as there is in many other "sports" and activities, I believe that the sport of gymnastics offers much more. That is why we say it is the "foundation of all sports". Your choice as a family to continue to pursue the endless possibilities of where gymnastics can take you and your child is one that will lead to an adventure full of learning and growth.            Being a part of the Aspire family means more than learning lots of fun and cool tricks. It means building lifelong friendships and learning how to deal with others. Your child will learn how to show respect even when they don’t “feel” like it. They will learn the importance of teamwork, leadership, hard work, sacrifice, goalsetting and time management to name a few things.           Having both a son (Riley who is 18 years old) and a daughter (Briena- 16 years old) in the sport who have both grown through very difficult challenging times, Dona and I know very well what the challenges and rewards are that are in store for many of your children. It is definitely NOT the easiest sport, but I do believe it is one of the most rewarding sports! As parents, Dona and I have always took the stand that we really don’t care what our kids pursue as long as it is legal, healthy and they do it with passion! I love walking around our gym and seeing all the passion that is exuberated from not only the athletes, but also our coaches. WOW… it is an exciting place to be every day.           I hope that you enjoy this year and support the whole Aspire team (kids, coaches, support staff) who all help make this a great adventure for us all. If I have learned anything from the last 38 years in this sport, it won’t be the easiest year (haven’t had one yet), but it definitely can be the BEST year! Let’s all join together, roll up our sleeves and have fun together making this a memorable year for our kids! Lookin’ UP

Scott Barclay
Scott Barclay Aspire Owner

Letter from the President
Welcome back and thank you to those of your who have been a part of our growth and successes in the past, and welcome to those families that are new to APSG for 2009-2010. I would like to express my thanks to the immediate past president, Carlos Flys, for his dedication and the excellent job he did bringing us to where we are today, and to our immediate past Treasurer, Jeanne Becker, for her commitment to our club’s success. And I want to acknowledge our current board, many of whom are continuing in volunteer positions from last year or taking on new roles in our board, as well as our Leadership Team. We have a wonderful group of talented and sincere parents who want to make this a better place for our kids – I hope you will get to know them! Also, it is a great time to thank Scott and Dona Barclay for the tremendous opportunities they have given to our club in the past, providing our families with so many volunteer opportunities. Competitive gymnastics and T&T is, no doubt, a costly sport, and fundraising gives us great opportunities to reduce these costs. As we did last year, we again look forward to giving back to our families thousands of dollars in volunteer credits. We already have in place the Fry’s program cards, and are looking at additional ways to help our team families fundraise. If anyone has ideas for individual or team fundraising events feel free to bring them to our attention so we may look into them. The APSG still has openings in our Leadership Team – please consider being an active member. My role is to help make this a fun and successful year for us all as we work together to give our kids great opportunities, and I am here to try and help you with your concerns. Please contact me and I will try my best to help. I hope to see you all at our upcoming ALL-ASPIRE TEAM PRE-SEASON MIXER/PARTY on Saturday, August 29, 2009 from 5:30 – 7:30 at Mesquite Groves Aquatic Center. Please save the date! Looking forward to a GREAT YEAR! Sincerely, Rick Brewer

APSG LEADERSHIP GROUP
 BOARD

OF DIRECTORS – VOTING MEMBERS OF THE LEADERSHIP GROUP LEADERSHIP TEAM – SAME VALUE AND BENEFITS EXCEPT FOR VOTING PRIVILEGES  DISTINCTION OF 2 GROUPS MEANT TO EASE QUORUM REQUIREMENTS AT BOARD MEETINGS AND ELECTRONIC VOTES

APSG BOARD OF DIRECTORS
PRESIDENT: RICK BREWER VICE PRESIDENT: ANN DUFT TREASURER: KELLY HATTENDORF SECRETARY: KAREN GILLIAN BOYS GYMNASTICS REP: LORIE WARNOCK GIRLS GYMNASTICS REP: RACHELLE SCHROEDER TRAMP AND TUMBLE REP: HEIDI HUTCHINS VOLUNTEER COORDINATOR: CHRISTINE BREWER FUNDRAISING COORDINATOR: MELISSA CALDERON IMMEDIATE PAST PRESIDENT: CARLOS FLYS

APSG LEADERSHIP TEAM
ASPIRE OWNERSHIP: SCOTT AND DONA BARCLAY ASSISTANT TREASURER: VACANT BOYS LEVEL 4 ASST. REP: MICHELLE WEISS GIRLS LEVEL 4 ASST. REP: MICHELLE KASH GIRLS OPTIONAL ASST. REP: KAREN STRAUS FUNDRAISING ASST. COORDINATOR: VACANT GOLF COMMITTEE CHAIR: VACANT RAFFLE COORDINATOR: VACANT PRINT COORDINATOR: VACANT

LEADERSHIP GROUP DUTIES
 

        

OVERSEE INTERESTS OF COMPETING ATHLETES APPROVE/ORGANIZE/SUPPORT FUNDRAISING ACTIVITIES MANAGE ANNUAL BUDGET CREDIT AND DEBIT MEMBERS’ ACCOUNTS PAY ALL COMPETITION-ASSOCIATED COSTS ORGANIZE TEAM BANQUETS/AWARDS CEREMONIES DECIDE ON DISTRIBUTION OF FUNDRAISING CREDITS VOTE AND AWARD SCHOLARSHIPS MAINTAIN AND MANAGE GENERAL FUND ATTEND MONTHLY BOARD MEETINGS HELP ORGANIZE COMMITTEES AND EVENTS

FUNDRAISING OPPORTUNITIES
 COMPLETE

MEMBERSHIP FUNDRAISERS FUNDRAISERS

 GROUP-SPECIFIC  INDIVIDUAL

FUNDRAISERS

APSG VOLUNTEER POLICY

 

MANDATORY 5 HOURS PER YEAR PER ATHLETE (WAIVED IF YOU JOIN LEADERSHIP GROUP OR COMMITTEE) – ACCRUAL OF VOLUNTEER CREDITS BEGINS AFTER 5 HOUR OBLIGATION IS MET. YOU MAY “BUY-OUT” OBLIGATION FOR $50.00 RECEIVE CREDITS BASED ON PROFITABILITY OF FUNDRAISER AND HOW MANY HOURS YOU WORKED (EXAMPLE ON NEXT SLIDE) HOURLY CREDIT CAPPED AT $10.00 PER HOUR LEADERSHIP GROUP STATUS: YOU MAY RECEIVE VOLUNTEER CREDITS IMMEDIATELY (5 HOUR MINIMUM OBLIGATION WAIVED). YOU MAY ALSO GET CREDITS FOR PLANNING TIME, COMMITTEE TIME AND PREPARATION TIME FOR A SPECIFIC EVENT. LAST SEASON APSG “PAID OUT” $32,000 IN VOLUNTEER CREDITS!!

APSG VOLUNTEER POLICY
SAMPLE SCENARIO:
       

JAMMIE JAM MEET GROSSES $7,000 IN FUNDRAISING $1,000 GOES TO PAY FOR EXPENSES (CONCESSION FOOD, PRIZES, RAFFLES…) $6,000 IS NET REVENUE TO SPLIT: 40% GENERAL FUND AND 60% VOLUNTEER CREDITS (OR $3,600) TOTAL VOLUNTEER “MAN-HOURS” TABULATED BY VOLUNTEER COORDINATOR: 400 HOURS CREDIT FUND ($3,600) DIVIDED BY “MAN-HOURS” (400) = INDIVIDUAL CREDIT RATE: $9.00/HOUR JANE DOE WORKS 10 HOURS (2 SESSIONS/5 HOURS EACH) JANE DOE’S ACCOUNT IS CREDITED $90.00 SINCE WE ARE CREDITING ACCOUNTS BASED ON VOLUNTEER HOURS, EACH VOLUNTEER IS RESPONSIBLE FOR SIGNING-IN, SIGNING-OUT AND DOUBLE-CHECKING THAT THEIR TIME HAS BEEN LOGGED BY THE VOLUNTEER COORDINATOR.

Fry’s Card Fundraiser
  

Fry’s will pay some of your team fees!! You purchase a $5 Fry’s gift card from APSG Reload your gift card and use it for your grocery purchases at Fry’s Fry’s will pay us up to 5% of the amount loaded on your gift card(s) twice per year (Feb and Aug) Your share of the Fry’s payment will be credited to your athlete’s account APSG Contact for Fry’s cards: Karen Straus kpstraus@aol.com

LEADERSHIP GROUP BENEFITS
 

5 HOUR VOLUNTEER OBLIGATION IS WAIVED BEGIN EARNING VOLUNTEER CREDITS WITH 1ST HOUR OF VOLUNTEER WORK “LEADERSHIP GROUP STATUS” IN VOLUNTEERING MEANS YOU CAN ACCRUE VOLUNTEER CREDITS FOR ALL ACTIVITIES ASSOCIATED WITH A FUNDRAISING INCLUDING: MEETINGS, PLANNING, ORGANIZING, ETC. EXAMPLE BASED ON JAMMIE JAM MEET SCENARIO: IF YOU BECOME FUNDRAISING COORDINATOR. YOU SPEND 2 HOURS IN MEETINGS HELPING PLAN EVENT. YOU SPEND 5 HOURS SHOPPING FOR DONATIONS FOR RAFFLE. YOU SPEND 2 MORE HOURS HELPING ASSEMBLE RAFFLE BASKETS. YOU RUN THE RAFFLE TABLE FOR 3 SESSIONS – 15 HOURS. YOU HAVE JUST EARNED $216 IN VOLUNTEER CREDITS TOWARDS YOUR ACCOUNT. IT’S WORK, BUT IT PAYS-OFF! AS A LEADERSHIP GROUP MEMBER, YOU GET TO PLAN AHEAD AND PICK AND CHOOSE YOUR VOLUNTEERING OPTIONS. BEST OF ALL: YOU ARE MORE INVOLVED WITH THE “GOINGS-ON” OF YOUR ATHLETE’S EXPERIENCE.

APSG TEAM AND COMPETITION FEES
 TEAM

FEES = FEES THAT COVER THE COST OF RUNNING AND REWARDING A COMPETITIVE TEAM  COMPETITION/REGISTRATION FEES = FEES THAT GO DIRECTLY TO THE GYM OR ENTITY THAT IS HOSTING A MEET OR COMPETITION  TEAM FEES + COMPETITION FEES = $$ YOU WILL PAY THE APSG

APSG TEAM FEES

ASPIRE COMPETITIVE ATHLETES ARE MEMBERS OF THE ASPIRE TEAMS. ALL ATHLETES, REGARDLESS OF HOW MANY MEETS THEY COMPLETE, BENEFIT FROM COACHING, COACHES TRAINING, COACHES EDUCATION, GIFTS, BANQUETS, AWARDS, ETC. THEREFORE, ALL COMPETITIVE ATHLETES PAY THE SAME TEAM FEES REGARDLESS OF AGE, GENDER, LEVEL OR SPORT. TEAM FEES FORMULA: ALL FEES FOR ALL COACHES, BANQUETS, CERTIFICATIONS, COACHES TRAVEL, ETC. COMBINE TO GIVE GRAND TOTAL OF FUNDS NEEDED. THAT TOTAL IS DIVIDED BY NUMBER OF APSG ATHLETES IN ALL SPORTS/LEVELS. RESULT IS THE INDIVIDUAL TEAM FEE.

APSG TEAM FEES – 2009/2010 SEASON TEAM FEES FOR 2009/2010 COMPETITIVE SEASON ARE:

$450.00*
*Athletes competing on 2 teams (i.e. Boys Gymnastics and T&T) will be charged an additional $50 to cover additional costs incurred

APSG TEAM FEES - BREAKDOWN
 

TEAM ATHLETE REGISTRATIONS TEAM REP DISCRETIONARY FUND
COMPETITION EXPENSES (COACHING, TRAVEL, TEAM REGISTRATIONS, ETC)

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BANQUETS/AWARDS COACHES GIFTS SUMMER SOCIAL PROFESSIONAL FEES COACHES EDUCATION COACHES UNIFORMS MISCELLANEOUS TOTAL DIVIDE TOTAL BUDGET BY 121 ATHLETES:

$1,450 $1,210 $38,600 $3,630 $1,900 $1,210 $1,450 $3,750 $600 $700 $54,500 $450.41

APSG COMPETITION FEES

UNLIKE THE TEAM FEES, YOUR COMPETITION FEES WILL VARY COMPETITION FEES ARE BASED ON: A) NUMBER OF MEETS THE ATHLETE ENTERS AND B) COST PER MEET NOTE: UNIFORMS, IF REQ’D, ARE IN ADDITION TO TEAM FEES

APSG COMPETITION/REGISTRATION FEE BREAKDOWN – ANTICIPATED MEETS [ESTIMATE ONLY]
       

GIRLS COMPULSORY (FALL SEASON) GIRLS COMPULSORY (SPRING SEASON) GIRLS OPTIONAL BOYS LEVEL 4 BOYS LEVEL 5 BOYS LEVEL 6 BOYS OPTIONAL TRAMP AND TUMBLE

$593 $563 $659 $758 $948 $933 $838 $548

ADD TEAM FEE OF $450 + COMPETITION FEE (ABOVE) TO GET TOTAL FEE YOU WILL PAY FOR THE ENTIRE SEASON

TOTAL OBLIGATION TO APSG
Team Fees Girls Comp (Fall & Spring) Girls Comp (Spring Only) Girls Optional Boys 4 Boys 5 Boys 6 Boys Optional T&T $450 $450 $450 $450 $450 $450 $450 $450 Competition Fees (Meets) $1,156 $593 $659 $758 $948 $933 $838 $548 Total Obligation $1,606 $1,013 $1,109 $1,208 $1,398 $1,383 $1,288 $ 998

APSG FEES – PAYMENT SCHEDULE
  

MANY EVENTS OCCUR AT THE BEGINNING OF THE SEASON. APSG NEEDS TO COLLECT MORE MONEY UP FRONT TO MEET CASH-FLOW REQUIREMENTS. TOTAL FEES ARE CALCULATED WITH THE ASSUMPTION THAT YOUR ATHLETE WILL COMPETE IN ALL MEETS THAT CORRESPOND WITH HIS/HER LEVEL. IF YOU MISS A MEET AND HAVE MET THE REQUIRED PROCEDURES TO NOTIFY YOUR COACH, THE MONEY FOR THAT MEET MAY BE CREDITED BACK TO YOUR ACCOUNT, IF WE HAVE NOT YET PAID FOR IT. PAYMENT SCHEDULE IS THE 15TH OF THE MONTH. CREDIT CARDS WILL BE CHARGED (INCLUDING A CREDIT CARD FEE) IF YOUR PAYMENT HAS NOT BEEN RECEIVED BY THE END OF THE MONTH. YOU WILL CONTINUE MONTHLY PAYMENTS UNTIL YOUR ANNUAL FEE TOTAL HAS BEEN MET.

ASPG FEES – PAYMENT CALENDAR
 DOWN

PAYMENT: $300.00 DUE BY AUGUST 15TH  1ST MONTHLY PAYMENT: $175.00 DUE SEPTEMBER 15TH  MONTHLY PAYMENTS: $175.00 DUE EVERY 15TH OF THE MONTH UNTIL ALL FEES ARE MET

APSG SCHOLARSHIP PROGRAM
 FINANCIAL

HARDSHIP  EXTRAORDINARY CIRCUMSTANCES OR EVENTS  LENGTH OF ASSOCIATION WITH ASPIRE  PRESENT AND FUTURE COMMITMENT OF ATHLETE TO ASPIRE  SEE APPLICATION

APSG SCHOLARSHIPS

APSG SCHOLARSHIP – UP TO $1,000: VOTED AND AWARDED BY THE APSG BOARD WITH RECOMMENDATIONS FROM THE LEADERSHIP GROUP PRESIDENT’S SCHOLARSHIP – UP TO $1,000: VOTED AND AWARDED BY THE APSG BOARD WITH RECOMMENDATIONS FROM THE LEADERSHIP GROUP COACHES’ SCHOLARSHIP – AMOUNT TBD: VOTED AND AWARDED BY THE APSG BOARD WITH RECOMMENDATIONS BY THE ASPIRE COACHING STAFF TREASURER’S SCHOLARSHIP – AMOUNT TBD: AWARDED ANNUALLY TO THE APSG TREASURER TO OFFSET THE COST OF ONE ATHLETE’S FEES

ENROLLMENT CONTRACT

WE MUST RECEIVE A SIGNED ENROLLMENT CONTRACT BY AUGUST 15, 2009 IN ORDER FOR YOUR CHILD TO BE ON THE TEAM. WE MUST RECEIVE A SIGNED PERMISSION FORM ALLOWING THE APSG TO ACCESS THE CREDIT CARD THAT IS ON FILE WITH ASPIRE IF YOUR TEAM/COMPETITION FEES ARE NOT PAID BY THE END OF THE MONTH IN WHICH THEY ARE DUE. IF YOU CHOOSE NOT TO ALLOW CREDIT CARD ACCESS TO THE APSG, WE WILL REQUIRE FULL ANNUAL COMMITMENT PAID IN ADVANCE

APSG THANKS YOU!
 WE

WILL STICK AROUND AS LONG AS NECESSARY TO ANSWER ANY QUESTIONS. YOU!

 THANK

2009/2010 ENROLLMENT CONTRACT

I, ____________________________________________, as parent/guardian of [list athletes] ___________________________________________________________________________________ _, Hereby agree to abide by the financial obligations as stated in this August 2009 Orientation Package.

I hereby allow the APSG treasurer to have access to my credit card which is on file with Aspire Kids Sports Center, Inc. This credit card will only be charged if your monthly dues become delinquent and you have not made direct arrangements with the APSG to make payments to your account in some other fashion. I understand that membership on a competitive Aspire team comes with the expectation that my athlete will participate in all team meets and events. If my athlete cannot compete, I will need to have his/her coach approve a “Missing Meet Consent Form.” I also acknowledge that each event is individually managed by the sponsoring agency which may or may not reimburse registration fees if certain deadlines are not met. I agree to volunteer at least 5 hours per athlete at an APSG sponsored event(s). All hours worked in excess of 5 hours will fall within the volunteer credit policy included in the August 2009 Orientation Package. If I do not work at least 5 hours, I will be billed $10/hr not worked at the end of the season.

SIGNATURE: _________________________________________ DATE: __________________