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MS-Excel

Excel,

**a spreadsheet program part of the Microsoft Office suite.
**

Several

other spreadsheet programs are available, but Excel is by far the most popular

Creating charts: Create a wide variety of highly customizable charts. analyze survey results. and perform just about any type of financial analysis you can think of. Creating graphics and diagrams: Use Excel AutoShapes to create simple (and not-so-simple) diagrams. Automating complex tasks: Perform a tedious task with a single mouse click with Excel’s macro capabilities. .What Is It Good For? Number crunching: Create budgets. Accessing other data: Import data from a wide variety of sources. Organizing lists: Use the row-and-column layout to store lists efficiently.

Agenda Getting Started with Excel Working with Formulas and Functions Analyzing Data with Excel Few Advanced Excel Features Few Tips on working with Excel .

Getting Started with Excel .

A cell is identified by its address.Understanding Cells and Ranges A cell is a single element in a worksheet that can hold a value. C1:C65536 An entire column of cells. or a formula. A1:A100 100 cells in column A. which consists of its column letter and row number. . A1:D4 16 cells (four rows by four columns). separated by a colon – – – – – C24 A range that consists of a single cell. You designate a range address by specifying its upper-left cell address and its lower-right cell address. – A1:IV65536 All cells in a worksheet. – A6:IV6 An entire row of cells. A group of cells is called a range. this range also can be expressed as C:C. this range also can be expressed as 6:6. – Cell D12 is the cell in the fourth column and the twelfth row. some text. A1:B1 Two cells that occupy one row and two columns.

Press the Shift key while you use the direction keys to select a range. the worksheet will scroll. If you drag to the end of the screen. Excel selects the cells in the range that you specified. Excel selects the cell or range that you specified. When you click OK. Type the cell or range address into the Name box and press Enter. . highlighting the range. Press F8 and then move the cell pointer with the direction keys to highlight the range. Use the EditGo To command (or press F5) and enter a range’s address manually into the Go To dialog box. Press F8 again to return the direction keys to normal movement.Selecting Ranges Selecting Contiguous Ranges Use the mouse to drag.

Then press Shift+F8 to select another range without canceling the previous range selections. Separate the different ranges with commas.Selecting Ranges Selecting Non-Contiguous Ranges (multiple selection) Press Ctrl as you click and drag the mouse to highlight the individual cells or ranges. When you click OK . select a range as described previously (using F8 or the Shift key). Select EditGo To and then enter a range’s address manually into the Go To dialog box. From the keyboard.

Press Ctrl+A to select all cells in the worksheet. Press Shift+spacebar to select a row.Selecting Ranges Selecting complete rows and columns Click the row or column border to select a single row or column. which is the same as selecting all rows and all columns. press Ctrl while you click the row or column borders that you want. The column of the active cell (or columns of the selected cells) is highlighted. To select multiple adjacent rows or columns. Press Ctrl+spacebar to select a column. . click a row or column border and drag to highlight additional rows or columns. To select multiple (nonadjacent) rows or columns. The row of the active cell (or rows of the selected cells) is highlighted.

Constants Selects all nonempty cells that don’t contain formulas Formulas Selects cells that contain formulas. we can select many other special types of cells Comments Selects only the cells that contain cell comments.Selecting Ranges Selecting special types of cells By choosing EditGo ToSpecials option to display the Go To Special dialog box. Blanks Selects all empty cells Current Region Selects a rectangular range of cells around the active cell .

EditFillLeft copies the cell to the selected range to the left.Copying to adjacent cells EditFillDown (or Ctrl+D) copies the cell to the selected range below. . EditFillUp copies the cell to the selected range above. EditFillRight (or Ctrl+R) copies the cell to the selected range to the right. EditFillSeries displays the Series dialog box.

formats. . Validation: Copies the validation criteria so the same data validation will apply. but no values. doesn’t copy cell contents or formatting. It copies the cell’s contents. Excel replaces the original formulas with their current Comments: Copies only the cell comments from a cell or range. This option values. but not the formulas themselves.Pasting in special ways All: Equivalent to using the EditPaste command. All except borders: Copies everything except any borders that appear in the source range. Formulas and number formats: Copies all formulas and numeric formats. Column widths: Copies column width information from one column to another. Values and number formats: Copies all current values and numeric formats. and data validation from the Windows Clipboard. Values: Copies the results of formulas. In the latter case. Formulas: Only formulas contained in the source range are copied. The destination for the copy can be a new range or the original range.

For example. This option is useful if you’re copying a range to another area but don’t want the blank cells in the copied range to overwrite existing data. Excel multiplies the corresponding values in the source range and the destination range and replaces the destination range with the new values. and columns become rows.Pasting in special ways Performing mathematical operations without formulas The option buttons in the Operation section of the Paste Special dialog box let you perform an arithmetic operation. Transposing a range The Transpose option in the Paste Special dialog box changes the orientation of the copied range. you can copy a range to another range and select the Multiply operation. Rows become columns. Note that this check box can be used with the other options in the Paste Special dialog . Any formulas in the copied range are adjusted so that they work properly when transposed. Skipping blanks when pasting The Skip Blanks option in the Paste Special dialog box prevents Excel from overwriting cell contents in your paste area with blank cells from the copied range.

123.000 Text Values – A cell can contain a maximum of about 32.9E+307 Smallest positive number: 1E–307 Largest negative number: –1E-307 Excel’s numbers are precise up to 15 digits. .123.123.000 characters Date Values – Excel supports dates from Jan 1.123.465).123. such as 123. 1900 (serial number = 1). if you enter a large value.123. through Dec 31.123.123 (18 digits). 9999 (serial number = 2.123. For example. Excel actually stores it with only 15 digits of precision: 123.958.Excel’s Data Limitations Numerical values – – – – – Largest positive number: 9.9E+307 Smallest negative number: –9.

Formulas and Functions .

such as + (for addition) and × (for multiplication) Cell references (including named cells and ranges) Values or text Worksheet functions (such as SUM or AVERAGE) .Formula Basics A formula can consist of any of these elements: Mathematical operators.

Operator Precedence in Excel Formulas Symbol () ^ * / + – & = < > Operator Parentheses Exponentiation Multiplication Division Addition Subtraction Concatenation Equal to Less than Greater than .

Excel Function Categories Text Functions Statistical Functions Math Functions Logical Functions Data Functions Date and Time Functions Lookup and Reference Functions .

starting at the position you specify Returns the rightmost characters from a text value Removes all nonprintable characters from text TRIM CONCATENATE Removes excess spaces from text Joins several text items into one text item TEXT Formats a number and converts it to text .Text Functions Function LEN LEFT MID RIGHT CLEAN What It Does Returns the number of characters in a text string Returns the leftmost characters from a text value Returns a specific number of characters from a text string.

Text Functions Function FIND SEARCH REPLACE SUBSTITUTE LOWER UPPER PROPER REPT What It Does Finds one text value within another (case sensitive) Finds one text value within another (not case sensitive) Replaces characters within text Substitutes new text for old text in a text string Converts text to lowercase Converts text to uppercase Capitalizes the first letter in each word of a text value Repeats text a given number of times .

ignoring logical values and text Returns the minimum value in a list of arguments. ignoring logical values and text Returns the average of its arguments Counts the number of cells that meet the criteria you specify in the argument .Statistical Category Functions Function COUNT COUNTA What It Does Counts how many numbers are in the list of arguments Counts how many values are in the list of arguments COUNTBLANK Counts the number of blank cells in the argument range MAX MIN AVERAGE COUNTIF Returns the maximum value in a list of arguments.

Math Category Functions Function INT POWER ROUND What It Does Rounds a number down to the nearest integer Returns the result of a number raised to a power Rounds a number to a specified number of digits ROUNDDOWN Rounds a number down. toward 0 ROUNDUP SUM SUMIF Rounds a number up. away from 0 Adds its arguments Adds the cells specified by a given criteria SUMPRODUCTReturns the sum of the products of corresponding array components SUBTOTAL PRODUCT ABS Returns a subtotal in a list or database Multiplies its arguments Returns the absolute value of a number .

SUBTOTAL Returns a subtotal in a list or database 1 AVERAGE 2 COUNT 3 COUNTA 4 MAX 5 MIN 6 PRODUCT 7 STDEV 8 STDEVP 9 SUM 10 VAR 11 VARP .

Logical Functions Function AND FALSE IF NOT OR TRUE What It Does Returns TRUE if all its arguments are TRUE Returns the logical value FALSE Specifies a logical test to perform Reverses the logic of its argument Returns TRUE if any argument is TRUE Returns the logical value TRUE .

Data Category Functions Function ISBLANK ISERR ISERROR ISEVEN ISLOGICAL ISNA ISNONTEXT ISNUMBER ISODD ISTEXT NA What It Does Returns TRUE if the value is blank Returns TRUE if the value is any error value except #N/A Returns TRUE if the value is any error value Returns TRUE if the number is even Returns TRUE if the value is a logical value Returns TRUE if the value is the #N/A error value Returns TRUE if the value is not text Returns TRUE if the value is a number Returns TRUE if the number is odd Returns TRUE if the value is text Returns the error value #N/A .

Data Category Functions Function DATE DATEVALUE DAY NOW TODAY YEAR DAY MONTH What It Does Returns the serial number of a particular date Converts a date in the form of text to a serial number Converts a serial number to a day of the month Returns the serial number of the current date and time Returns the serial number of today’s date Converts a serial number to a year Converts a serial number to a day of the month Converts a serial number to a month .

Data Category Functions Function LOOKUP VLOOKUP What It Does Returns a value either from a one-row or one-column range or from an array Searches for a value in the leftmost column of a table and then returns a value in the same row from a column you specify in the table Searches for a value in the top column of a table and then returns a value in the same column from a row you specify in the table Returns the relative position of an item in an array HLOOKUP MATCH GETPIVOTDATA Returns data stored in a PivotTable .

Pivot Tables •A pivot table is essentially a dynamic summary report generated from a database. •A pivot table can help transform endless rows and columns of numbers into a meaningful presentation of the data •Grouping Pivot Table Items •Creating a Calculated Field or Calculated Item .

and mixed references . absolute.Few Tips •Using Ctrl+Enter to place information into multiple cells simultaneously •Using AutoFill to enter a series of values •Using Alt+Enter to start a new line in a cell •Using Names to Work with Ranges •Using relative.

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