SLO Process Reaching for Sustainability

Jim Haynes Anu Khanna Mary Pape Tono Ramirez

1

The outcomes for this presentation:
•Participants will be able to read De Anza College’s 6-year planning cycle document •Participants will be able to map it to your institution’s planning cycle for your college.

2

College Planning Committee DRAFT 9/13

2011-12
Year 1

2012-13
Year 2
Follow-up Site Visit (Recs #1,#2,#3)

2013-14 2014-15
Year 3 Year 4
Follow-up Letter (Rec #1)

2015-16 2016-17
Year 5
Form Teams

Year 6

2017-18
Year 1

DAC - Detailed Planning Cycle - 2011 - 2017

ACCJC Cycles/ Reports
CPC Assessment/ Planning PBTs & College Council Equity Assessment/ Planning
Six-Year Program Review Process ICC/GE Assessment Cycles Outcome/ Assessment Cycles Curriculum Review Cycles

SITE VISIT
Governance Review

MIDTERM REPORT

SELF STUDY

SITE VISIT
Governance Review

Ongoing Preparation and Submission of ACCJC Reports Values Review Mission Review
EMP REVIEW

“Quilt” Review

Outcomes Review

Ongoing Assessment of Governance (annual survey)
Planning & Resource Allocation (PRA) Planning & Resource Allocation (PRA) Planning & Resource Allocation (PRA) Planning & Resource Allocation (PRA) Planning & Resource Allocation (PRA) Planning & Resource Allocation (PRA) Planning & Resource Allocation (PRA)

Ongoing Development and Assessment of Student Equity Plans CPR & 5-Year Plan
GCS&E

APRU # 3

APRU #4

Reflection Year Report
3rd ICC

APRU #1

APRU #2

APRU #3

1st ICC Selection

Critical Thinking

4th ICC

5th ICC

ILO Assessment

Outcomes Assessment Cycles

Outcomes Assessment Cycles

Program Level Outcomes

Calendar Assessment Cycles

Outcomes Assessment Cycles

Outcomes Assessment Cycles

Outcomes Assessment Cycles

5 Year cycle

5 Year cycle

5 Year cycle

5 Year cycle

5 Year cycle

5 Year cycle

5 Year cycle

Contents
I. Our Road to “Proficiency” II. Assessing our Institutional Learning Outcomes III. Development of Our Institution’s Planning Cycle

4

I. Our Road to “Proficiency”
5

Our Progress ->

6

Our Progress ->

7

Our Progress ->

8

Our Progress ->

9

->ACCJC Report on 2012 Follow-Up Visit
“The team found evidence that the College is at proficiency level for SLOs”

10

Academic Senate
Support from Presidents and Vice Presidents of Academic Senate:

11

Leadership Structure - Faculty Driven

12

SLO Steering Committee
Administrators: •VP, Instruction - Christina Espinosa-Pieb •VP, Finance & Educational Resources •Director, Institutional Research Andrew LaManque •Director, Marketing - Marisa Spatafore

Letha Jeanpierre

•Associate VP, Instruction - Rowena Tomaneng •Dean, PE & Athletics - Coleen Lee-Wheat
14

SLO Steering Committee
Classified Professional •De Anza College Researcher - Mallory Newell Faculty: •SSLO Coordinator - Jim Haynes •Chair, Curriculum Committee - Anu Khanna •SLO Coordinator - Mary Pape •SLO Coordinator - Toño Ramirez •Director, Professional Development Jacquelyn Reza
15

SLO Core Team
•Curriculum Committee Chair •Coordinator representing Student Services and Administrative Units – 1/3 release time •Coordinator representing faculty – 1/3 release time •Coordinator representing faculty – 1/3 release time
16

Division SLO Liaisons

Language Arts

Physical Science/ Math/ Engineering

Business/ Computer Systems

Student Service: Counselor

17

Dialog - Annual Convocation

18

Dialog - Workshops

19

Dialog - SLO Newsletter

20

Last – Our ILOs

Institutional Level Outcomes

Program Level Outomes & Assessments

SLOACs/SSLOACs/AUOACs

21

II. Assessing our Institutional Learning Outcomes
22

Convocation 2013
Institutional Core Competency (ICC): Global, Cultural, Social, & Environmental Awareness

Panel of Practice: What some of our own faculty and staff are already doing
Panelists: Lori Clinchard (Instructor--Humanities) Jeff Schinske (Instructor--Biology) Matt Trosper (Academic Advisor—Athletics)

Three key questions in the assessment process:
• What do we see/have we seen that indicates an opportunity for improving student learning? • What might we change in our own campus work in order to improve student learning? • What results do we observe after making this change?

Lori Clinchard (Instructor--Humanities)
Lori Clinchard pushes her students to take the plunge to “investigate other religions” each quarter by handing them the ingenious assignment of interviewing two people with religious views different than their own.
26

Jeff Schinske (Instructor--Biology)
Jeff Schinske challenges his biology students to question the frequent assumption that historically noteworthy scientists are male, Caucasian, and from an affluent upbringing. His exit survey indicates that they leave his course with the feeling that “I, too, could be a scientist”. 27

Matt Trosper (Academic Advisor— Athletics)
Matt Trosper, PE Athletic Advisor, has implemented a plan to assist student athletes in their academic work. It takes tremendous effort to be the best kicker on a team, the best pitcher, an elite athlete in general, and Trosper aims to enable our athletes to strive with the same vigor in academics, too. His program, which is aimed at equity rather than equality, involves tailoring tutoring opportunities to fit into our student athletes’ busy schedules and, most importantly before it is “too late”. We are all aware of how short the quarter can be for students trying to recover 28 from a poor start in a class.

Division____________________________________ Department/Service Area ____________________________________________ In the table below choose one or more characteristics of this ICC and write what you currently do or what you propose to do in your class(es) or service area. ICC Characteristic
Considering your course/program what do you or did you observe could be done to deepen (Global/Cultural/Social/Environmenta l) engagement? What was the experiment/assessment that you tried or you will try? How will you know that students “got it”, i.e. students’ Global/Cultural/Social/Environm ental Awareness deepened.

Global Awareness

Cultural Awareness
Social Awareness

Environmental Awareness

29

III. Developing Our Institution’s Planning Cycle
30

Our Mantra
It’s one thing to have De Anza College fully engaged in writing outcome statements, performing assessments, and documenting results for the purpose of improving student learning and achievements, but if all that work does not drive our Institutional Planning at all levels of the College we will not have met the expectations of the ACCJC Institutional Planning and Program Review Standards.

Our Mantra

Quick Legend
Six Year Accreditation Cycle

Five Year Curriculum Cycle

Three Year Program Review Cycle

Annual Planning and Budgeting Cycles
SLOAC = Student Learning Outcomes Assessment Cycles Annual SSLOAC = Student Services Learning Outcomes Assessment Cycles AUOAC = Administrative Units Outcomes Assessment Cycles

Guiding Documents = Strategic Initiatives, Institutional Core Competencies, College Mission,
Education Master Plan, Technology Strategic Plan, Diversity Plan, etc.

2008-09
ACCJC

2009-10
Strategic & Edu. Master Planning

2010-11
Self Study

2011-12
Site Visit

2012-13

2013-14

2014-15
Mid term

Mid term

2008-09
ACCJC

2009-10
Strategic & Edu. Master Planning

2010-11
Self Study

2011-12
Site Visit

2012-13

2013-14

2014-15
Mid term

Mid term

Curriculum

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

SLOAC Resource Needs

SSLOAC Resource Needs

AUOAC Resource Needs

Identify

Divisional prioritization

Divisional prioritization

Divisional prioritization

SLOAC Resource Needs

SSLOAC Resource Needs

AUOAC Resource Needs

Identify

Instructional Program Reviews Divisional prioritization

Student Services Program Reviews Divisional prioritization

Finance & Resources Program Reviews

Affirm Identify

Divisional prioritization

SLOAC Resource Needs

SSLOAC Resource Needs

AUOAC Resource Needs

Focus Affirm Identify

Focus and Alignment Lens
Mission – Strategic Initiatives – ICCs – Educational Master Plan

Instructional Program Reviews Divisional prioritization

Student Services Program Reviews Divisional prioritization

Finance & Resources Program Reviews

Divisional prioritization

SLOAC Resource Needs

SSLOAC Resource Needs

AUOAC Resource Needs

Allocate Focus Affirm Identify

IPBT

SSPBT

FRPBT

Focus and Alignment Lens
Mission – Strategic Initiatives – ICCs – Educational Master Plan

Instructional Program Reviews Divisional prioritization

Student Services Program Reviews Divisional prioritization

Finance & Resources Program Reviews

Divisional prioritization

SLOAC Resource Needs

SSLOAC Resource Needs

AUOAC Resource Needs

COLLEGE COUNCIL
Allocate Focus Affirm Identify

IPBT

SSPBT

FRPBT

Focus and Alignment Lens
Mission – Strategic Initiatives – ICCs – Educational Master Plan

Instructional Program Reviews Divisional prioritization

Student Services Program Reviews Divisional prioritization

Finance & Resources Program Reviews

Divisional prioritization

SLOAC Resource Needs

SSLOAC Resource Needs

AUOAC Resource Needs

2008-09
ACCJC

2009-10
Strategic & Edu. Master Planning

2010-11
Self Study

2011-12
Site Visit

2012-13

2013-14

2014-15
Mid term

Mid term

PBTs & College Council

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Curriculum

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

2008-09
ACCJC

2009-10
Strategic & Edu. Master Planning

2010-11
Self Study

2011-12
Site Visit

2012-13

2013-14

2014-15
Mid term

Mid term

PBTs & College Council

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Program Reviews

3 Year

3 Year

3 Year

Curriculum

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

2008-09
ACCJC

2009-10
Strategic & Edu. Master Planning

2010-11
Self Study

2011-12
Site Visit

2012-13

2013-14

2014-15
Mid term

Mid term

PBTs & College Council

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Program Reviews

3 Year

3 Year

3 Year

Outcome/ Assessment Cycles

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

Curriculum

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

Outcomes Based Program Review
Six Year Program Review Cycles with Annual Updates
• Augments our current Program Review process and sets up a more linear planning process • Creates a pathway for the college-wide examination of SLOAC, SSLOAC, and AUOAC results

• Provides accessible and useful evidence of self-assessment for our Accreditation Self- Study

2011-12
ACCJC

2012-13

2013-14

2014-15
Mid Term

2015-16

2016-17
Self Study

2017-18
Site Visit

Site Visit

PBTs & College Council

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

3 Year

3 Year

3 Year

O.B.P.R.

Annual Updates

Annual Updates

Annual Updates

Annual Updates

Outcome/ Assessment Cycles

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOACC

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

Curriculum

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

2011-12
ACCJC

2012-13

2013-14

2014-15
Mid Term

2015-16

2016-17
Self Study

2017-18
Site Visit

Site Visit

PBTs & College Council

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

O.B.P.R.

Annual Updates

Annual Updates

Annual Updates

Annual Updates

5 year

Annual Updates

Annual Updates

Outcome/ Assessment Cycles

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

Curriculum

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

Our Accreditation Cycle
Predetermining planning tasks within the 5 years between site visits ensures that we will:
• Systematically review our Guiding Documents

• Continually inform and guide Curriculum, OBPR, LOAC, and Institutional Planning with updated Guiding Documents.
• Incorporate outcomes/assessment results to make the accreditation cycle more transparent and an integral part of our Institutional Planning.

2011-12
ACCJC

2012-13
Address ACCJC Recs.

2013-14
Review
Strategic

2014-15
Mid Term

2015-16
Review Mission / Ed Plan

2016-17
Self Study

2017-18
Site Visit

Site Visit

Plans

PBTs & College Council

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

Plan & Budget

O.B.P.R.

Annual Updates

Annual Updates

Annual Updates

Annual Updates

5 year

Annual Updates

Annual Updates

Outcome/ Assessment Cycles

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

SLOAC SSLOAC AUOAC

Curriculum

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

5 year cycle

College Planning Committee DRAFT 9/13

2011-12
Year 1

2012-13
Year 2
Follow-up Site Visit (Recs #1,#2,#3)

2013-14 2014-15
Year 3 Year 4
Follow-up Letter (Rec #1)

2015-16 2016-17
Year 5
Form Teams

Year 6

2017-18
Year 1

DAC - Detailed Planning Cycle - 2011 - 2017

ACCJC Cycles/ Reports
CPC Assessment/ Planning PBTs & College Council Equity Assessment/ Planning
Six-Year Program Review Process ICC/GE Assessment Cycles Outcome/ Assessment Cycles Curriculum Review Cycles

SITE VISIT
Governance Review

MIDTERM REPORT

SELF STUDY

SITE VISIT
Governance Review

Ongoing Preparation and Submission of ACCJC Reports Values Review Mission Review
EMP REVIEW

“Quilt” Review

Outcomes Review

Ongoing Assessment of Governance (annual survey)
Planning & Resource Allocation (PRA) Planning & Resource Allocation (PRA) Planning & Resource Allocation (PRA) Planning & Resource Allocation (PRA) Planning & Resource Allocation (PRA) Planning & Resource Allocation (PRA) Planning & Resource Allocation (PRA)

Ongoing Development and Assessment of Student Equity Plans CPR & 5-Year Plan
GCS&E

APRU # 3

APRU #4

Reflection Year Report
3rd ICC

APRU #1

APRU #2

APRU #3

1st ICC Selection

Critical Thinking

4th ICC

5th ICC

ILO Assessment

Outcomes Assessment Cycles

Outcomes Assessment Cycles

Program Level Outcomes

Calendar Assessment Cycles

Outcomes Assessment Cycles

Outcomes Assessment Cycles

Outcomes Assessment Cycles

5 Year cycle

5 Year cycle

5 Year cycle

5 Year cycle

5 Year cycle

5 Year cycle

5 Year cycle

College Planning Committee DRAFT 9/13

2017-18
Year 1

2018-19
Year 2

2019-20 2020-21
Year 3 Year 4
MIDTERM REPORT

2021-22
Year 5
Form Teams

2022-23
Year 6 SELF STUDY

2023-24
Year 1

DAC - Detailed Planning Cycle - 2017 - 2023

ACCJC Cycles/ Reports
CPC Assessment/ Planning PBTs & College Council Equity Assessment/ Planning
Six-Year Program Review Process ICC/GE Assessment Cycles Outcome/ Assessment Cycles Curriculum Review Cycles

SITE VISIT
Governance Review Values Review Mission Review

SITE VISIT
Governance Review

Ongoing Preparation and Submission of ACCJC Reports
EMP REVIEW

“Quilt” Review

Outcomes Review

Ongoing Assessment of Governance (annual survey)
Planning & Resource Allocation (PRA) Planning & Resource Allocation (PRA) Planning & Resource Allocation (PRA) Planning & Resource Allocation (PRA) Planning & Resource Allocation (PRA) Planning & Resource Allocation (PRA) Planning & Resource Allocation (PRA)

Ongoing Development and Assessment of Student Equity Plans CPR & 5-Year Plan
GCS&E

APRU #3

APRU #4

Reflection Year Report
3rd ICC

APRU #1

APRU #2

APRU #3

ILO Assessment

Critical Thinking

4th ICC

5th ICC

ILO Assessment

Outcomes Assessment Cycles

Outcomes Assessment Cycles

Program Level Outcomes

Calendar Assessment Cycles

Outcomes Assessment Cycles

Outcomes Assessment Cycles

Outcomes Assessment Cycles

5 Year cycle

5 Year cycle

5 Year cycle

5 Year cycle

5 Year cycle

5 Year cycle

5 Year cycle

Action Plan
Three guidelines that were adopted:

Action Plan
Three guidelines that were adopted:
1. Synchronize and align Institutional Planning with an Outcomes Based Program Review process that includes annual updates.

Action Plan
Three guidelines that were adopted:
1. Synchronize and align Institutional Planning with an Outcomes Based Program Review process that includes annual updates.

2. Establish timelines and strategies to review and update the College’s Guiding Documents within our six-year Accreditation cycle.

Action Plan
Three guidelines that were adopted:
1. Synchronize and align Institutional Planning with an Outcomes Based Program Review process that includes annual updates. 2. Establish timelines and strategies to review and update the College’s Guiding Documents within our six-year Accreditation cycle.

3. Create and implement a process to validate the relationships between resource requests and Guiding Documents.