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Applications of Research

methods in management

Report Writing
Chapter 7
?
What type of reporting
will occur both during
and at the end of the
research project
General over view

Writte Oral
n
Formal
&
In
Short formal
Low

Tech \ Mgt Tech \ Mgt

Long High
Interpretation \ Report
writing
Difference
Interpretation
&
report writing
Interpretation Vs Report
writing
• Interpretability: • Report:
• TEXT
PRESENTATION
• Pre writing
• Outline
• Major topic
• Sub – topic
• Bibiliography
General to Formal View
Data analysis
&
interpretation

Develop Determine
appropriate \ Presentation
actionable format
Data Displays
Interpretation Report Writing

Contd.,
Develop Determine
appropriate \ Presentation
actionable format
Data Displays
Interpretation Report Writing

1) Verbal data 1) Written only
display
2) Tabular data 2) Written + Oral
display
3) Graphical data
display
4) Pictorial data
General View
display

Contd.,
Discuss and
prepare General View
Recommendation

Prepare non – Prepare visual
data Sections of aids for oral
report presentation

Compile report &
presentation

Delivery Report
Short Vs Long REPORT
• Short Report • Long Report
• Well defined • Two types
problem • Base or
• Limited scope Tech.,
• Simple and • Mgt
straight
forward
methodology
Short Vs Long REPORT
• Short Report • Type 1: Base \
• Five pages Tech
• Ex: Web • Full
pages documentatio
n & Details
• Contents can
be • Working
– Brief
papers
explanation • Original data
– Authorization • Procedural
for study information
– Problems • Source of data
examined
Short Vs Long REPORT
• Short Report • Type 1: Base \
• Tone should Tech
be informal • Research
• Ex; Business procedure
letters • Sampling
• Memorandum design
reports • Data
• To, From, gathering
Subject instruments
format can be • Index
used construction
• Data analysis
Short Vs Long REPORT
• Short Report • Type 1: Base \
-good Short Tech
report • Avoid Jargons
– Tell – why you • Short
are writing ? explanation
– If the memo is
• Foot notes
in response,
highlight main • End notes
theme • Emphasis on
– Style – findings &
Directness conclusion
– Review before
Type 2: Mgt Report
• Contrast to Technical report
• For non – technical persons
• Report section is reverse
order(inverted order)
• First comes – findings
• Then, individual findings, supporting
documents, recommendations,
conclusions.
• Allows to grab the findings and
Research report
Components
• Prefatory information – assists report
• Introduction – descriptions
• Methodology – Research design
• Findings – Objective of research –
longest part
• Conclusions – Summary & findings
statement
• Appendices – Place for tables,
statistical data
1) Prefatory items
• Letter of Transmittal
• Title Page
• Authorization letter
• Executive summary
• Table of contents
2) Introduction
• Problem statement
• Research objectives
• Background
3) Methodology
• Sampling Design
• Research Design
• Data collection
• Data analysis
• limitations
4) Findings
• Questions form
• Result of Findings
• Tabular form
• Graphical form
• Charts
5) Conclusions
• Summary
• Conclusions
• Recommendations
6) Appendices
• Place for Complex tables
• Statistical tests
• Supporting documents
• Copies of forms
• Questionnaires
• Detailed descriptions
7) Bibliography
• Secondary data
• Data used by other writers
• Works on back ground
• Future study
Presentation of statistics \
Interpretation
• Interpretation
– Text paragraph
– Semi – tabular form
– Tables
– Graphics - pictography
• Column chart
• Bar charts
• Pie chart
• 2D or 3D presentations
Writing the draft \ Final
report
• Grammar and styles proofreader
results
• Readability
• Comprehensibility - pace
• Tone
• Pace
• Final proof
Oral presentations
• Preparation
– Opening
– Findings & conclusions
– Recommendations
• Delivery
• Audio visuals
• Video visuals
Audio visuals
• Low tech • High tech
– Chalk boards • Computer –
– White boards drawn visuals
– Handouts • Computer
materials animations
– Flip charts
– OHP
– Slides
Speakers problems
• Vocal characteristics
– Softly
– Rapidly
– Volume, Tone, Rate of speaking
• Physical characteristics
– Rock back and forth
– Roll or twist
– Lean too much
Significant of report writing
Pending

ANY CLARIFICATIONS ?
Interpretation
Report writing
Types
Components of Report writing