How to make an effective presentation?

Presentation Skills

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Objectives of this session
• At the end of this session, you should be able to • Plan, design and deliver presentations • Use eye contact, body language and voice in the presentation • Develop good visual aids • Respond to questions in an effective manner
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Steps
• • • • Planning Designing Delivering Use of visuals

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Planning

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Planning (why and who)
• Why • Reason for presentation • Impact on audience • Who • Age • Knowledge of the subject • Cultural make up • Size • Time available
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Designing: Preparation (structure)

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Introduction: • greet the audience, • title, • about yourself, your experience in the field Middle: • Content: what and why • Emphasize using real life examples; use pictures, graphs, tables and animations Conclusion: why is this important or relevant • Summary in brief • Draw conclusions • References • Thanks the audience/other person

Designing: Preparation (structure)

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Delivering

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Delivering: Presentation
• • • • • • • Vary voice Body language Eye contact Timing Speed Get audience to talk Read your audience
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Use of Visuals

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Delivering: Voice
• Voice Intelligibility – Articulation – Pronunciation – Vocalized pauses – Overuse of stock expressions – Substandard grammar
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• Voice Variability – Rate of speech – Volume – Pitch or tone – Emphasis

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Delivering: Body Language
NO-NO’s • Lean on or grip the podium • Rock or sway in place • Stand immobile • Use a single gesture repeatedly • Examine or bite your fingernails
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Body Language
NO-NO’s • Cross your arms in front of your chest • Use obviously practiced or stilted gestures • Chew gum or eat candy • Click or tap your pen, pencil or pointer
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Body Language
NO-NO’s • Lean into the microphone • Shuffle your notes unnecessarily • Tighten your tie or otherwise play with your clothing • Crack your knuckles • Jangle change or key in your pocket
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Delivering: Eye Contact
• Never let them out of your sight. • Looking them in the eye makes them feel that they are influencing what you say. • Eye contact allows the presentation to approximate conversation—the audience feels much more involved.
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How You Say it Matters
VERBAL SKILLS

BODY LANGUAGE

• Slow down! • Don’t read your slides use as cues • Vary voice tone (conversational) • Genuine enthusiasm • SPEAK-UP

• Eye contact • Stand straight breathe • Don’t over gesture with pointer, etc. • Face your audience

Questions & Answers
• Beginning of a whole new interactive presentation • Opportunity to make a point • Most presentations are won or lost here
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Questions & Answers
• Anticipate lines of questioning • Rehearse • Don’t rank questions • Keep answers brief • Be honest (no nonsense answers) • Avoid negative words
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• Don’t repeat negative questions • Clarify question • Defer to experts • Move your eyes off questioner • If negative, end your response focused on somebody else
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THE RULE

NEVER argue with a member of the audience.
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Instead…
• • • • • Look at the questioner. Remain neutral and attentive. Listen to the whole question. Pause before you respond. Address the questioner, then move your eyes to others.
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Objectives of this session
• At the end of this session, you should be able to • Plan, design and deliver presentations • Use eye contact, body language and voice in the presentation • Develop good visual aids • Respond to questions in an effective manner
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“Make sure you have finished speaking before your audience has finished listening.” -Dorothy Sarnoff
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We Can Speech

http://www.public-speaking.org/public-speaking-articles.htm http://spot.pcc.edu/~dwerkman/schedule1.html

THANK YOU.
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