Presentation Skills

Presentation Pointers: Before & After
Eye contact
The eyes communicate powerful cognitive messages. Presenters should not underestimate their ability to persuade an audience with their eyes.
Tips: •Mentally divide the room in 3-5 equal sections, and make eye contact with each section •When speaking from notes, follow these rules: •Look at your notes •Absorb one idea •Make eye contact with individuals in the audience •Speak your full idea •Repeat this pattern

Presentation Pointers: Before & After
Facial expressions
Facial expressions also communicate cognitive messages and emotions. They enhance your verbal communication by producing "feeling tone," the impression that you care about what you're saying.
Tips: •Smile before you begin speaking •Don't be either mechanical or melodramatic; act naturally •Think about what you're saying and react with facial expressions to match or enhance the thought

Presentation Pointers: Before & After
Hand gestures
Hand gestures are important to emphasize words and emotions, illustrate verbal messages, or even replace verbal messages altogether. Tips: • Keep your hands by your side or neutrally in front of you, unless you can use them to make a point. • Avoid doing the following with your hands: • Putting them behind your back • Putting them in your pockets • Putting them in front of you • Using them to fidget • Keep most gestures at chest level • Think about what you're saying and react with hand gestures to match or enhance your message

sit or stand straight •Walk confidently to the podium •Assume the "basic speaker stance.Presentation Pointers: Before & After Posture Posture is an important element of your body language because it can communicate your message with confidence." which is as follows: •Feet 12-18 inches apart and turned slightly outward •Weight evenly distributed over the balls of both feet •Body leaning slightly toward the audience •Hands at sides •Elbows loose . Tips: •Before your presentation.

if possible •Extra audience attention should not be called to the problem •Quickly solve the problem. you must improvise to salvage your presentation. move on •Avoid breaking the flow of your presentation when a problem occurs . It is important that you remember the following when problems occur during your presentation: •Problems should be ignored.Presentation Pointers: Before & After Improvising No matter how well you prepare a presentation. problems sometimes occur. If this happens. but if you cannot.

remind the audience what you were talking about before the interruption. and then continue. Following are ways to handle specific problems that occur during presentations: .Presentation Pointers: Before & After Improvising •If you have to delay your verbal presentation.

fill your lungs with air and speak without a mike .Presentation Pointers: Before & After Microphone problems •If you experience feedback. or distortion. popping noises. you may be too close--move back •If the microphone problem continues.

Presentation Pointers: Before & After Audio-visual support problems •You cannot depend on audio-visual supports for presentation success and you must be prepared to proceed without them •If an audio-visual problem arises during your presentation. choose the path that is least distracting to the audience to correct the problem .

and continue .Presentation Pointers: Before & After Dropped note cards •Continue without them. stop. pick them up. if possible •If you cannot continue without them.

and then take another question • Address unfriendly audience members by first stressing areas of mutual agreement or understanding • Handle hecklers by pausing. but not saying anything. Usually an audience member will address them. If you are heckled a third time. request that the heckler be removed from the room . making eye contact with the heckler. If this fails.Presentation Pointers: Before & After Unfriendly audiences • Answer hostile questions briefly. ask the heckler to speak to you after your presentation is over. without becoming defensive.

Presentation Pointers: Before & After Evaluate your presentation afterward Once you finish presenting. make the changes immediately while the ideas are fresh. make notes and implement these ideas with your next presentation. Do not dwell on negative comments. evaluate yourself within 24 hours. If you have ideas on how to strengthen your material. If you have ideas on how to strengthen your performance. . Review any evaluations that you receive. but focus instead on your overall scores and averages in each category.

Say what you have to say. Research suggests that this could be by a factor of five. .Presentation Hints and Tips Start with a quotation You can find lots of quotations on the Internet. A picture is worth a thousand words Use pictures instead of bullet points and your message retention should increase. No one ever complained of a presentation being too short Long presentations can turn off the audience and be boring. Stop and shut up.

Presentation Hints and Tips Involve the audience Happy Computers have made a great success of their coaching business by involving the audience. “Tell me and I will forget. Their motto seems very apt. Involve me and I will understand”. Make the presentation interactive – if you can. . Show me and I will remember.

Presentation Hints and Tips Live with the fear All presenters feel very nervous before a presentation. and the fear never goes away. Your audience will be looking at how well turned out you are. It is a combination of adrenaline and testosterone (which affects both men and women). We have given literally hundreds. They will look at your shoes. . Make sure that you have cleaned them. Clean your shoes You will be on display. Learn how to harness it. just like an athlete has to.

Avoid jargon People really do play buzzword bingo. . Don’t keep contact with only one group of the audience. you don’t want the audience to be scoring points at your expense. Whether it is the “TLA” – Three Letter Abbreviation – or the “Paradigm Shift”.Presentation Hints and Tips The eyes have it Maintain good eye contact with the audience. Spread your attention around the room.

Presentation Hints and Tips Keep It Simple Reduce your presentation to simple concepts and your audience should be able to follow you. Don’t use PowerPoint sound effects It may seem funny to have applause at the end of a slide. If you go beyond their understanding they will switch off. but it will turn off the audience. . or a screeching sound for a new bullet point.

If possible. .Presentation Hints and Tips Check out the room before your presentation Make sure the room has everything that you need and make sure the presentation works on the screen. go up the day before – or at least an hour beforehand. This will avoid any nasty surprises on the big day.

And if you’ve had a drink before you go on. .Presentation Hints and Tips Don’t drink the night before – and certainly don’t get drunk Alcohol recovery or a hangover will be the kiss of death to your presentation. not before. Alcohol will drain all of the enthusiasm from your voice. the time for a drink is after. Best avoid it. your voice will be slightly slurred.

. unlock your knees and act as if you are about to catch a ball. It will relax you and make it all flow much more smoothly.Presentation Hints and Tips Don’t lock your knees When you get to the lectern.

eyes glaze over and look at the screen (this is easy to mistake as sitting listening intently) 4.Signs of a Boring Presentation 1. start to look down 2. hands or hair 3. yawn (often with a hand covering their mouth) . Fidget 5. touch or rub their face.

Signs of a Boring Presentation 6. flick through their notes of the conference catalogue 7. sigh heavily 9. make copious notes or jot down things they have forgotten to do (this can be mistaken for jotting down key points) 8. lie back in their chair and cross their arms .

tap their feet . scan across the room 11.Signs of a Boring Presentation 10. whisper to each other quietly 12.

your verbal message may not ring true. . but slightly more dressed up than your listeners conveys respect both for them and for your subject. If you feel like you're wearing someone else's costume. Dress Like Your Audience. your attire must express who you are.What to Wear During Presentation? Guidelines: Stay Authentic Within reason. It enhances your credibility. But One Step Better Appearing similar to.

Pay attention to details. wear well-made clothing made from high quality fabric. Search for loose threads or inopportune gaps between buttons. . 2. Avoid linen and other easily wrinkled material. make sure they are polished and that the heels are secure. Men should have a recent haircut and trimmed facial hair. Even if your audience won’t see your shoes. Wear well-made and well-maintained clothing Whether you choose to look conservative or creative.What to Wear During Presentation? 5 Tips as Guide to Dressing for Credibility 1.

. This could mean sticking to the tried and true.What to Wear During Presentation? 5 Tips as Guide to Dressing for Credibility 3. Use a solid color that suits you near your face.“ Wear something that makes you feel sprightly and energized. Wear your "Confident Clothes. so long as it’s one step above your audience and expresses your personality.

What to Wear During Presentation? 5 Tips as Guide to Dressing for Credibility 4. Consider wearing a solid color for both pieces of your outfit. Make sure it’s comfortable. You are NOT allowed to tug at or rearrange your clothes while presenting. Dress to look taller. Then put your outfit aside. Wear your outfit around the house a few days before your presentation to ensure that you can move comfortably. jewelry and shoes. This will help you appear taller and help you tap into the “Intensified You. including all underwear. 5.” . and go back to preparing your speech.

Seating setups fall into two broad categories: large groups (generally over 40) and small groups (usually under 40). broadcast intention and eliminate distractions. access and safety for the attendees. programs and training. and when selected appropriately. extend a presenter's influence in the room. .Guidelines for Room Setup Seating along with related physical arrangements create the foundation for meetings. Often called room setups. they encompass comfort.

. style of seating for large groups is Theater style. but not always the most appropriate.Guidelines for Room Setup Large Group Setups The most commonly used. Other options are Classroom and Chevron styles.

Guidelines for Room Setup Large Group Setups Theater style supports "Sage on the Stage" presentations where speakers give forth with their wisdom. role playing. knowledge or wit intending that it be absorbed individually and passively by members of the audience without any reinforcement activity such as practice sessions. or brainstorming. If the presentation involves note taking or reference to handout material .

Guidelines for Room Setup Large Group Setups Classroom style is a better choice as it provides a writing surface. .

It is very flexible. Chevron can be adapted into Cluster seating for group exercises by audience members turning their seats around to face the table behind. good for either large or small groups and fosters a sense of audience involvement as the audience can see others and get feedback from them.Guidelines for Room Setup Large Group Setups Chevron style is an excellent choice for audience interactivity. .

Semi-Circle. . Cluster and Chevron) provide for and encourage the audience to take an active role in the presentation/meeting and to communicate with their peers. Boardroom. Hollow Square or Rectangle.Guidelines for Room Setup Small Groups Setups All the small group setups (Perpendicular. U-Shape.

•Awkward to use any visuals. .Guidelines for Room Setup Small Groups Setups Hollow square or rectangle •For meetings where hierarchy is not an issue. •Excellent for facilitator led meetings. •Encourages audience participation.

•Over 15.Guidelines for Room Setup Small Groups Setups Boardroom •Very good for groups between 6 and 15. •Suggests formality and hierarchy. . people at the far end table may feel left out and form a separate group.

•Instructor can survey students' work.Guidelines for Room Setup Small Groups Setups Perpendicular Style •Seats can be on either outside or inside of tables. •Easy exchange between presenter and audience. . •Center usable for exhibits or demos.

.Guidelines for Room Setup Small Groups Setups U-Shape •Encourages collaboration. •Can be used with or without speaker table. •Center area usable for simulations and role plays.

Guidelines for Room Setup Small Groups Setups Semi-circle or Circle •Can be setup with or without tables. . •Excellent for emotional sessions such as sharing grief. •Encourages a sense of group and bonding. Presenter's role is minimal.

. •Tables can be either round or small rectangles. •Quick and easy to follow with a meal. •Clusters easily return to being a single group.Guidelines for Room Setup Small Groups Setups Cluster style •Good for presentations with breakout groups.

Guidelines for Room Setup Arrangements Checklist Select a seating arrangement to support the event and presenter's goals. Provide surface for writing. . laptops. Provide comfortable chairs. using manuals. and placing beverages. Accommodate people with special hearing. seeing or mobility needs. Arrange for adjustable chairs for day-long training.

Guidelines for Room Setup Arrangements Checklist Plan sufficient space for each person to avoid feeling cramped. Provide for easy access to seating with adequate number and width of aisles. Select space proportionate to the number of people attending. .

. If you must use a large room for a small group. cordon off the unused area with plastic emergency tape. Check for adequate air and comfortable air temperature. surmise the meeting is poorly attended even though everyone is there and tend to disperse to near the exits. Check room for exterior noise.Guidelines for Room Setup Arrangements Checklist Ten people will feel lost in a room set up for 300. Avoid noxious odors or enticing aromas.

.Guidelines for Room Setup Arrangements Checklist Tape door latches to prevent them from making noise when people have to leave or arrive late. Arrange for adequate acoustics and acoustical support so people can hear (May require a variety of microphones). Raise the speaker with a podium or platform so those in back can see. audience and activities planned Find out who to contact when problems occur. Arrange for adequate lighting for presenter.

Check flip chart use and wall space for the display of filled pages. Place entrance at rear of room to minimize coming and going distractions.Guidelines for Room Setup Arrangements Checklist Consider whether to use a lectern. Locate screens. . it covers about 75% of the body and restricts the speaker's movement. projectors and related visual equipment so audience can see Determine which wall will be the front of the room.

greaseboards). projectors. Note proximity to rest rooms and coat storage. monitors. Test equipment for working order (video.Guidelines for Room Setup Arrangements Checklist Find out if there is time and staff to change the setup in a room for subsequent speakers. . or other refreshments. Provide vanity curtain for speaker's table to hide their stuff. Provide water. coffee.

Arrange for intuitive registration and program material distribution.Guidelines for Room Setup Arrangements Checklist See that exit doors are clearly marked. Provide name tags and/or name tents for attendees and presenters. . Provide signs on outside door(s) and inside identifying the event and time.

com/prese .htm • http://www.htm • http://www.References • 24/important_presentation_pointers • http://www.cypressmedia.htm • http://www.

Sign up to vote on this title
UsefulNot useful