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Staying Safe During Your Office Move

Office Safety Awareness Training

Bechtel Environmental, Safety, and Health (BESH)

Safety is Our Value


We measure safety performance by the number of incidents. But lets be clear its really not about incident rates its about people. People who have faces, names, families, hopes, and dreams.

-Riley Bechtel
August 15, 2001

Bechtel Environmental, Safety, and Health (BESH)

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Office Safety During Moving:


Enabling Learning Objectives

Planning a safe move


Your responsibilities Identifying potential hazards Packing and moving tips

Lifting and carrying tips


Injury prevention Safety in your new space Arranging your workstation

Bechtel Environmental, Safety, and Health (BESH)

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Plan Ahead!
Dispose of unwanted materials appropriately Don't schedule any important deadlines near your move date and get all of your work done early If you do a lot of mail correspondence with customers or clients, it's important to inform them prior to your move Give clients your cell phone number if you're changing business phone lines Move only items of use or value to the new facility; all equipment moved should be in good working order You are not authorized to be in the space before the move is complete

Bechtel Environmental, Safety, and Health (BESH)

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Your Responsibilities
Clean out storage and common areas Organize office files for packing and transportation

Pack safely and with consideration for the people who will be moving the boxes you pack
Take valuables, breakables, sharps and personal plants home before the move; items you want in the new office can be brought back after the move Know what you need to get up and running, then pack those things together and make them easily accessible

Bechtel Environmental, Safety, and Health (BESH)

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Office Move: Potential Hazards


Slip, trip, and fall hazards due to clutter from boxes, furniture, trolleys, etc. Strain and overexertion from lifting, shifting, pushing, pulling, packing, unpacking, etc. Obstruction of corridors, hallways, doorways, etc. Toxic fumes from use of cleaning products Dust

Poor ergonomic set-up at new work-station

Bechtel Environmental, Safety, and Health (BESH)

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Packing Your Office Space


Spring cleando you really need to take it all with you? Stage a recycling can for purged paper Schedule enough time to pack over several days, avoid long packing sessions Get adequate rest, fatigue induces injury Identify items others will handle Plan so pathways will be open Obtain a stepladder for over shoulder reaching Get a cart, if necessary, to position and move boxes

Bechtel Environmental, Safety, and Health (BESH)

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Moving Your Office Space


Leave frequently used items until the end; mark those boxes with items needed immediately after the move Label your boxes both for destination and for contents to aid unpacking Pack from the top down and unpack from the bottom up to keep cabinets stabilized If filled boxes would be too heavy, only partially fill boxes

Place packed boxes in a location that will minimize bending and twisting
Take breaks; mix packing with other activities

Bechtel Environmental, Safety, and Health (BESH)

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Avoid Inhalation Hazards


Thoroughly inspect for dust, insects and mold contamination Wear gloves if using cleaning agents; read all labels carefully, don't mix chemicals Dust mites are invisible and are a fairly common allergen People who are allergic to dust mites may experience itchy, irritated eyes, runny nose, cough and in more severe cases, shortness of breath and difficulty breathing (asthma) Wear clothes that can be machine washed; wash clothes after packing and before wearing again

Bechtel Environmental, Safety, and Health (BESH)

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Lifting and Carrying Tips


Use appropriate lifting and bending techniques: tighten your abdominal muscles and bend at the hips, maintaining the natural curves in your back Lift with your knees and not with your back Turn with your feet to prevent twisting your body Use proper carrying techniques: test item for reasonable weight, hold item close and waist high, keep view unobstructed by items

Bechtel Environmental, Safety, and Health (BESH)

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Prevent Falls
Be sure the pathway is clear before you walk Close drawers completely after every use

Avoid excessive bending, twisting, and leaning backward while seated


Secure electrical cords and wires away from walkways Always use a stepladder for overhead reaching; chairs should never be used as ladders Clean up spills immediately. Report loose carpeting or damaged flooring to Security Never carry anything that obscures your vision. Wear stable shoes with non-slip soles

Bechtel Environmental, Safety, and Health (BESH)

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Please DO

NOT

Move furniture or heavy boxes/items Move materials that dont belong at the new location (e.g., materials that should be recycled or archived) Stand on a chair/furniture to retrieve items stored at heights Push boxes with your feet or pull them across the floor Work from a ladder alone (use 2 people) Use a hand truck or wheeled cart to move items unless you have your supervisors permission Stack loaded boxes/crates more than 3 high
Bechtel Environmental, Safety, and Health (BESH)
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Safety First in Your New Space


Review emergency response and emergency exit plans Learn the security rules (e.g. site control and access) Identify at least two exits Look for potential hazards Ask how to report illness or injury Identify your Bechtel Emergency Response Team (BERT) members and Floor Searchers Locate fire extinguishers, fire alarm pull boxes, and nearest AED

Bechtel Environmental, Safety, and Health (BESH)

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Setting up Safely in Your New Space


Spread unpacking over several days Prioritize essential start-up items: computers working, network requirements, mail/phone, etc.

Confirm all furniture and equipment in your workstation are installed correctly
There must be an 18 clearance between the top of the cabinet to the ceiling to ensure the sprinkler system can work efficiently without hindrance

Ensure your work area is free of potential slip/trip/fall hazards (e.g. boxes in walkways, uprooted carpet, electrical cords)

Design your work area with ergonomics in mind to help prevent repetitive-motion injuries Bechtel Environmental, Safety, and Health (BESH)
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Arranging Your Workstation to Fit You


Adjust the chair seat height so your thighs are horizontal while feet are flat on the floor
A footrest may be necessary if you cannot rest your feet comfortably on the floor

Adjust the seat pan depth so your back is supported by the chair back rest while the back of the knee is comfortable relative to the front of the seat Adjust the back rest vertically so that it supports/fits the curvature of your lower back With arms at your sides and the elbow joint approximately 90 degrees, adjust the height/position of the chair armrests to support your forearms

Bechtel Environmental, Safety, and Health (BESH)

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Arranging Your Workstation to Fit You


(continued)

Adjust the height of the keyboard so your fingers rest on the keyboard home row when the arm is to the side, elbow at 90 degrees, wrists straight Place the mouse next to the keyboard tray; keep wrist in neutral position with the arm and hand close to the body Move the monitor away from sources of glare or direct light; use an anti-glare filter on the screen, adjust blinds Adjust the monitor height so the top of the screen is at eye level; if bifocals/trifocals are used, place the monitor at a height that allows easy viewing without tipping the head back Place reference documents on a document holder close to the screen and at the same distance from the eye

Bechtel Environmental, Safety, and Health (BESH)

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Apply Safe Work Practices


Avoid cradling the telephone between the head and shoulder; use a headset Keep frequently used items like the telephone, reference materials, and pens/pencils within easy reach Move between different postures and stretch regularly Use the minimum force necessary to strike the keyboard, or to activate the hole punch and staple Take mini-breaks and vary tasks to rest the eyes and muscles Don't lean back in your chair, keep both legs on the floor

Bechtel Environmental, Safety, and Health (BESH)

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Flex N Stretch
Stretching is a simple and effective activity that will help you enhance your work performance, decrease your likelihood of a work-related injury and minimize muscle soreness. Stretching increases the length of both your muscles and tendons (which improves range-of-motion) and brings oxygen to your brain and muscles. Just stretch far enough until you feel some resistance and stop do not overexert yourself. If at anytime you feel discomfort or pain, you need to STOP. Stretch with your team at the start of the day, and make it a habit to start team meetings with simple stretches.

Bechtel Environmental, Safety, and Health (BESH)

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Test Your Learning


1. What are your responsibilities in ensuring a safe move?

2. What are three examples of potential hazards that may be encountered while moving?
3. What is the proper way to lift an object?

4. What should you do to ensure safety first when you move into your new space?
5. What is a simple and effective activity that will help you enhance your work performance, decrease your likelihood of a work-related injury and minimize muscle soreness?

Bechtel Environmental, Safety, and Health (BESH)

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We value your Safety and Health

Questions?
Report near-misses and injuries to Security immediately
Bechtel Environmental, Safety, and Health (BESH)
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Learn More about Office Safety

Bechtel Core Process 110: Manual Material Handling (BecWeb) Bechtel Core Process 231: Office Facilities (BecWeb) National Institute for Occupational Safety & Health (NIOSH.org) National Safety Council (NSC.org) Occupational Safety & Health Administration (OSHA.gov) Safetycare Office Safety Training Video available at http://www.youtube.com/watch ?v=bcg53bRktCg

Bechtel Environmental, Safety, and Health (BESH)

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