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RTLS SOLUTIONS FOR

ABDUL RS BUKHARI, DSc, PMP
" April 8, 2014 RTLS IN HEALTHCARE 1

WHAT IS RTLS?
• RTLS stands for Real Time Location System. It is the system to determine the current location of an object – a person or an asset - within a given perimeter. It means Visualization of the Objects. • Real Value is in Real time
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but also for monitoring readiness for use and condition such as temperature.RTLS TECHNOLOGY • RTLS Technology includes different Competing and Complementary Locating Technologies such as: • RFID – Radio Frequency Identification • Wi Fi • Ultrasound • Infra Red • Ultra wide Band • They are being used not only for locating position. 2014 RTLS IN HEALTHCARE 3 . April 8.

Lean • Automate Temperature monitoring and Par level Management RTLS Benefits in Healthcare . • Workflow and Process Improvement by reducing waste and removing bottle necks . reduces lost or misplaced asset. increases equipment utilization.• Improved operational efficiency and staff productivity leading to quality patient care and enhanced safety. • Hospital Finances: Improved asset management and equipment visibility. eliminate budget redundancies. Significant reduction in duplicate inventory and decreases rental.

2014 RTLS IN HEALTHCARE 5 .Components of RTLS Application programming interface (API) Middleware /Application Software Different Types of Tags April 8.

• Raise bottom line • Improve healthcare delivery potential April 8. 2014 RTLS IN HEALTHCARE 6 .Equipment/Asset Tracking As majority equipment in the Hospitals is on wheels (moving) Visibility of assets and people is the key point for utilizing RTLS in Healthcare Settings.

• IV Pumps will be considered as an example in this case. 2014 RTLS IN HEALTHCARE 7 .alignment the process with the technology April 8.Reengineer the existing Process • 2nd Step . • 1st Step .EQUIPMENT TRACKING GOAL: • The goal is enabling the right piece of equipment in the right condition to be available in the right location (for the right patient) at the right time.

in this case IV Pumps. • RFID Tags with built-in IR Receiver are attached to the Equipment. • IR Emitters are installed in each room that emit signal to the tags.EQUIPMENT TRACKING cont. April 8. 2014 RTLS IN HEALTHCARE Tag IR Emitter Tag 8 . ACCESS POINTS IR Emitter • Room Level Tracking is required in case of IV Pump.

April 8. IR Emitter ACCESS POINTS IREmitter Tag • • As the IV Pump leaves the room there is no more association with this particular IR emitter and data is updated accordingly with an alert. • The Tags transmit their own unique ID and the ID of the emitter to the readers/AP.EQUIPMENT TRACKING cont. 2014 RTLS IN HEALTHCARE Tag 9 . The info is transmitted to the application software through the middleware for further interpretation.

Alert on the Floor Plan • Visibility at the “Supermarket level” • Alarms can be configured for different situations. Again after cleaning when the IV Pump is brought to “Supermarket” the data is updated to indicate its availability.low equipment level . the April 2014 dirt y room RTLS IN HEALTHCARE 10 EQUIPMENT TRACKING . the appropriate staff is automatically notified. • The User interface software may include: • Search functions • Straying Equipment Alerts .• As the IV Pump is brought in the Dirty Room. such as equipment waiting too long in 8.

2014 RTLS IN HEALTHCARE 11 .Reports April 8.

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IMPROVE wait time in Surgery • It may be pointed out that the first step again is to evaluate the existing process. Three Steps involved: 1. Baseline Process 2. Redesign it ( without considering technology ) – Application of Lean 3. 2014 RTLS IN HEALTHCARE 13 . Alignment with Technology April 8.

2014 RTLS IN HEALTHCARE 14 . he gets the armband with RFID/IR Tag attached to it. and it is scanned. Unique ID on the armband is linked with his ID and Medical Record. Alert sent to the relevant staff to prepare the patient and required equipment. 2. 4. As Patient is brought to the surgery.IMPROVE wait time in Surgery 1. 3. and the removal of the patient . The software determines the arrival of the patient . April 8. The System records the arrival .

LCD displays throughout the Department display the status of the patient 4. 2014 RTLS IN HEALTHCARE 15 .IMPROVE wait time in Surgery 1. 3. Each clinician in the process completes his/her work and notifies others through scanning the tag or pressing a button on the tag. At the completion of the surgery the tag sends a signal that the patient is leaving the OR. The Alert is sent to the relevant staff to prepare the patient. so that the team becomes ready for the next patient. April 8. The Patients are tracked for the various steps during the surgical process. 2.

• As the Patient is removed from the OR.----infection control April 8. 2014 RTLS IN HEALTHCARE 16 . (Rule Based Criteria). the room is marked as “to be Cleaned” and EMS notified. • It is again notified when that the OR is available for the next patient.

REDUCE HOSPITAL ACQUIRED INFECTIONS HAND HYGIENE April 8. 2014 RTLS IN HEALTHCARE 17 .

2014 RTLS IN HEALTHCARE 18 . reducing the likelihood of reusing the dirty bed.REDUCE HOSPITAL ACQUIRED INFECTIONS BEDS • Event records are used to trigger Thealerts for different activities. April 8. immediate notification is sent to the house keeping. rule based for example when all the equipment is disconnected from the patient bed.

notification. • Appropriate alerts. equipment along with space.REDUCE HOSPITAL ACQUIRED INFECTIONS • RTLS allows the tracking of every encounter between patients. or task assignments can be triggered. staff. The availability of real time location information can be used to identify people and assets that are currently or have been at the same location as an infected patient. 2014 RTLS IN HEALTHCARE 19 . April 8.

staff. location and processes throughout the enterprise • Application of RTLS leads to reduced wait-time for the patients . April 8.SUMMARY • RTLS leads to visibility • It accounts for equipment. • Tags with event indicators can be programmed to indicate device failure. families and Staff. its condition and status awareness. In general efficiency is improved. increasing satisfaction among patients. 2014 RTLS IN HEALTHCARE 20 . patients. • Equipment utilization improves due to equipment visibility. prompting alert. and every stakeholder is kept informed of the status of the patients.

KEY COMPONENTS FOR IMPLEMENTATION The Key Components to realize the benefits are:  Have a specific Goal and define clear Scope  Understand and Evaluate Processes and align them with RTLS  Know you baseline benchmarks  Choose most appropriate vendor (S)  Measure and Analyze metrics and continually reassess the process. 2014 RTLS IN HEALTHCARE 21 .  Make incremental Changes and keep them simple April 8.

Thank you for your patience April 8. 2014 RTLS IN HEALTHCARE 22 .