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MICROSOFT PROJECT PRESENTATION (MS PROJECTS

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.What is a project? • Definition: A project is a series of tasks that will culminate in the creation or completion of some new initiative. and a political campaign. this year's product launch is different from last year's product launch. product. a new product launch. • Some project examples include an office move. or activity by a specific end date. • It is never the same project twice — for example. the construction of a building.

What is project management? • Project Management is the discipline of planning. organizing. and managing resources to bring about the successful completion of specific project goals and objectives. .

What is MS Project? Microsoft Project is a leading application from Microsoft Corporation in the field of project management. tracking and evaluating timelines. resource usage and expenditures in your project. • MS Project is program that provides assistance in planning. .

Introduction Microsoft project is a flexible software application for: Creating Schedule Graphics Estimating Resource Requirements Analyzing Task Dependencies Tracking Project Progress • • • • .

While that approach may enable you to present a schedule picture to management. . it is not adequate for managing a project with any size.Cont’d It can be used to provide a graphical presentation of your project schedule. where you simply list the tasks and assign task durations or dates. or risk. complexity.

– Presentation Wizard Transfer project data smoothly to Microsoft PowerPoint. – Smart Tags Get automatic. .Features at a Glance • Microsoft Office Compatibility – Excel and Outlook Import Easily import and leverage data from Microsoft Excel and Microsoft Outlook to start a Microsoft Project plan. Microsoft Word. – Add-In for Visio diagramming Create a Work Breakdown Structure (WBS) chart in Visio from Project data. contextual suggestions alerting you of alternative scheduling options. or Microsoft Visio.

Step-By-Step Planning Aide Set up and manage projects effectively with the Project Guide.Features -contd – Planning and Tracking Tools – Gantt Charts. – Add-In for comparing project files Compare two versions of the same project and report the results. Network Diagrams. – Interactive. Calendars. . and Task Sheets Present project data in versatile views. – Multiple Baselines Track status over project life cycle with 11 full baselines. – Additional project templates Jump-start common projects and promote consistency.

Features • Reporting and Information Sharing -contd • Resource Management – Printing Wizard Easily format and print concise project plans. and resolve over-allocations. – Resource information import Import resource information from Microsoft Active Directory or a Microsoft Exchange address book. – Project information sharing Share project-related documents using a Microsoft Windows SharePoint Services workspace – Resource availability graphs Evaluate resource workload and availability. .

7. 5. 3. 4. 9. 6. 10.Key reasons for using MS Project 1. 8. Effectively manage and understand project schedules Get productive quality Leverage existing data Build professional charts and diagrams Effectively communicate information Gain greater control of resources and finances Quickly access the information you need Track projects according to your needs Customize office project to your needs Get office project assistance when you need it . 2.

Get productive quickly. menus.Key reasons for using MS Project • Effectively manage and understand project schedules. . Multiple Level Undo for testing scenarios. this tool walks you through creating a project. an interactive step-by-step planning aide. management. Set realistic expectations with project teams. Intuitive toolbars. • • Leverage existing data. helps you quickly master the project management process. and manage budgets. Resources can be added to projects from Microsoft Active Directory or from a Microsoft Exchange Server address book. Office Project Standard 2007 integrates smoothly with other Microsoft Office system programs. and customers using Office Project Standard 2007 to build schedules. Build projects with a few keystrokes by converting existing task lists in Microsoft Office Excel and Microsoft Office Outlook into project plans. and reporting results. and Visual Cell Highlighting for automatically shading the tasks affected by a change. The Project Guide. assigning tasks and resources. and other features enable you to quickly master project management fundamentals. tracking and analyzing data. Understand the schedule with features such as Task Drivers for tracing the source of issues. Customizable for different methodologies. allocate resources.

• Effectively communicate information. Easily identify changes between different versions of a project—thus. Office Excel 2007 for custom charts or spreadsheets. efficiently tracking scope and schedule changes. Analyze and report Project data in professional reports and charts by using the Visual Reports engine. You can format and print one-page schedules or other reports. You can group Project data by any predefined or custom field. Gain greater control of resources and finances. Use the Copy Picture to Office Wizard to smoothly export Project data into Microsoft Office Word for formal documents. You can share templates you build with other users. Control finances by assigning budgets to projects and programs.• Build professional charts and diagrams. Improve your cost estimates with Cost Resources. Easily present information in various formats according to the needs of stakeholders. or Microsoft Office PowerPoint for crisp presentations. you can easily assign resources to tasks and adjust their assignments to resolve conflicts over allocations. readyto-use report templates. • • Quickly access the information you need. Or you can choose from a list of customizable. This saves you time by consolidating data so you can quickly locate and analyze specific information. which generates templates for Visio diagrams and Excel charts based on Project data. . With Office Project Standard 2007.

smart tags. formulas. Get Office Project 2007 assistance when you need it. budget versus actual. • . XML. It includes a robust Help search engine. Office Project Standard 2007 provides a wealth of assistance to novice and experienced users. and the like) relevant to your needs. Tailor Office Project Standard 2007 specifically to your project. templates. Further enhancements include online access (requires Internet connection) to training courses. • Customize Office Project 2007 to your needs. articles. Modify toolbars.• Track projects according to your needs. You can track project performance over the project lifespan by saving project snapshots in up to 11 baselines. Microsoft Visual Basic for Applications (VBA). and reports. earned value. Choose custom display fields that integrate with your project schedule. A rich set of predefined or custom metrics helps you track data (percent complete. and Component Object Model (COM) add-ins facilitate data sharing and creation of custom solutions. graphical indicators. and wizards. and more.