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Materials Management

Training agenda
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Material management Training agenda
George GUIU, Rompetrol
Augustin SANDU, Romsys
Nicolai BIRSAN, Romsys
04 - 08.07.2011
11-15.07.2011
Agenda
1. SAP Navigation and Overview
2. Organizational Levels in Purchasing
3. Master Data in Materials Management
4. Procurement of Stock Materials
5. Procurement of Consumable Material
6. Blanket Purchase Order
7. Procurement of External Services
8. Procurement of Fix Assets
9. Releasing purchasing documents
10. Goods Receipt
3
Agenda
11. Return Delivery
12. Goods Issues
13. Stock Transfers/Transfer Postings
14. Physical Inventory
15. Logistic Invoice Verification Procedure
16. Vendor Consignment Process
17. Subcontracting Process
18. Vendor Evaluation
19. Reporting and Analysis Functions
20. Evaluation
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DAY 1:
1. SAP Navigation and Overview - 4h
2. Organizational Levels in Purchasing - 1h
3. Master Data in Materials Management - 3h
Agenda:
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1. SAP Overview
Introduction Benefits of SAP
SAP- Systems, Applications, Products in Data Processing
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Financial Accounting and Controlling Modules:

FI - Financial Accounting: A wide performance spectrum which includes: Cash
Management/Electronic Banking, Cash Budget management and consolidation.
CO - Controlling: Closed cost accounting from cost center accounting and cost
element accounting through to profitability analysis.
AM - Asset management: the complete management of all fixed assets, from
traditional asset accounting and technical assets management up to investment
controlling.
PS The integrated cooperation of all service area for project planning, processing
and control.

1. SAP Overview
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1. SAP Overview
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1. SAP Overview
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1. SAP Overview
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Logistic Module
SD Sales and Distribution: The turnkey solution for the integrated handling of all
tasks for sales, shipping and billing.
MM Material Management: The integrated, closed procurement process with
system-supported integration of results and production planning.
PP Production Planning: The PPC system suitable for all type of production with
system supported integration of results and production planning. Quality
Management: The system for quality assurance in all areas of the logistic chain.
PM Plan Maintenance: The industry-neutral solution for the administration and
repair of technical systems.
1. SAP Overview
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1. SAP Overview
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1. SAP Overview
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1. SAP Overview
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1. SAP Overview
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1. SAP Overview
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1. SAP Overview
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1. SAP Overview
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Application Server Selection:

1. SAP Navigation
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1. SAP Navigation
Setting new password Logon with the same user ID
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1. SAP Navigation

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A typical screen layout (with different elements)
1. SAP Navigation and Overview

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User Menu and Favorites
1. SAP Navigation and Overview

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System and Help Menus
1. SAP Navigation and Overview

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1. SAP Navigation and Overview


If the command field is ready for input, you can use the F1 field help (icon on
screen or function key F1 on keyboard) to display possible entries for this field.

The following entries are possible:
/n to end the current transaction
/nXXXX to start transaction XXXX from another transaction. Without the /n prefix,
you can start transaction XXXX only from the SAP Easy Access.
/o to display a list of your own sessions.
/oXXXX to start transaction XXXX from another transaction in a new session.
/nend to log off a session with a confirmation prompt.
/nex to end a logon session without a confirmation prompt.
/i to delete the current active

You can find the transaction code XXXX for an application either in the overview
menu on the SAP Easy Access screen, in the status bar, or in the respective
application under System Status. session.
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1. SAP Navigation and Overview

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Personalization of the User Interface
1. SAP Navigation and Overview

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1. SAP Navigation and Overview

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Procurement Process Overview
1. SAP Navigation and Overview

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Purchase Orders
1. SAP Navigation and Overview

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Inventory Management
1. SAP Navigation and Overview

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Invoice Verification
2. Organizational Levels in Purchasing


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Organizational Levels in the Procurement Process
2. Organizational Levels in Purchasing


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Organizational Levels in the Procurement Process
The Client is the highest hierarchical level in the SAP system and from a business
viewpoint, the client represents a corporate group, for example. It is uniquely
defined in the system by a three-digit numeric key.

The Company code is the smallest organizational unit of external accounting for
which a complete, self-contained bookkeeping system can be replicated. A
company code is defined in the system by means of a four-character
alphanumeric key that is unique in the client.

The Plant is an organizational unit within logistics that subdivides an enterprise from
the viewpoints of production, procurement, and materials planning. A plant is
defined in the system by means of a four-character alphanumeric key that is
unique in the client.
2. Organizational Levels in Purchasing


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Organizational Levels in the Procurement Process
The Storage location is an organizational unit that facilitates the differentiation of
stocks of materials within a plant. A storage location is defined by means of a
four-character alphanumeric key that is unique in the plant.

A Purchasing group is a key for a buyer or a group of buyers who is/are responsible
for certain purchasing activities. Internally, the purchasing group is responsible for
the procurement of a material or class of materials. Externally, it is the principal
channel for an enterprise's dealings with its vendors.

The Purchasing organization is an organizational unit within logistics that
subdivides the enterprise according to the purchasing requirements. A purchasing
organization procures materials or services, negotiates conditions of purchase
with vendors, and assumes responsibility for these transactions.



2. Organizational Levels in Purchasing


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Organizational Levels in Inventory Management
2. Organizational Levels in Purchasing


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Plant-Specific Purchasing Organization
2. Organizational Levels in Purchasing


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Cross-Plant Purchasing Organization
2. Organizational Levels in Purchasing


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Cross-Company-Code Purchasing Organization
3. Master Data in Materials Management
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Master Data in the Procurement Process
3. Master Data in Materials Management
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Vendor Master Data
3. Master Data in Materials Management
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Vendor Master Record: Organizational Levels
3. Master Data in Materials Management
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Account Group
3. Master Data in Materials Management

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Partner Functions
3. Master Data in Materials Management
Exercise : Create Vendor Master Record

Cod: T-K500Y##
Purchasing Organization: 1000
Company Code: 1000
Account Group: ZTMM ???
Reconciliation Account: ???

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3. Master Data in Materials Management
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Material Master Data
3. Master Data in Materials Management
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Data Screens in Material Master Record Maintenance
3. Master Data in Materials Management
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Organizational Levels
3. Master Data in Materials Management
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Screen Sequence
3. Master Data in Materials Management
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Material Type
3. Master Data in Materials Management
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Material Type
3. Master Data in Materials Management
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Industry Sector
3. Master Data in Materials Management
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Extending a Material Master Record: Example
3. Master Data in Materials Management
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Exercise : Creation Material Master Record
Code: T-M500Y##
Industry Sector: Mechanical Engineering
Material Type: Raw Material
Plant: 1000
Storage Location: 0001
3. Master Data in Materials Management
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Sources of Supply: Overview
3. Master Data in Materials Management
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Purchasing Info Record
3. Master Data in Materials Management
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Purchasing Info Record
3. Master Data in Materials Management
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Source List
END OF DAY 1
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Thank you.

Questions?
DAY 2:
1. Procurement of Stock Materials - 4h
2. Procurement of Consumable Material - 3h
3. Blanket Purchase Order - 1h

Agenda:
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4. Procurement of Stock Materials

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4. Procurement of Stock Materials

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Stock Material Procurement
4. Procurement of Stock Materials

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Purchase requisition
4. Procurement of Stock Materials

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4. Procurement of Stock Materials

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RFQ and Quotation
4. Procurement of Stock Materials

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Collective Number
4. Procurement of Stock Materials

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Creating RFQs
4. Procurement of Stock Materials

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Quotation Processing
4. Procurement of Stock Materials

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Contract
4. Procurement of Stock Materials

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Contract
4. Procurement of Stock Materials

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Purchase Order
4. Procurement of Stock Materials

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4. Procurement of Stock Materials

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Purchase Order Format
4. Procurement of Stock Materials

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4. Procurement of Stock Materials

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Purchase Order Transaction . Navigation
4. Procurement of Stock Materials

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Create a Purchase Order
4. Procurement of Stock Materials

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Create a Purchase Order
4. Procurement of Stock Materials

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Item Categories
4. Procurement of Stock Materials

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Price condition
4. Procurement of Stock Materials

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Price condition
4. Procurement of Stock Materials

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Price condition
Gross price = Price without taking any other conditions (such as
discounts/surcharges or delivery costs) into account (vendor's net price)

Net price = Price taking into account discounts and surcharges with reference
to the gross price but excluding delivery costs

Effective price = Net price less cash discount and including miscellaneous
provisions, delivery costs, and non-deductible tax

Freight (Value / % / per Q)

Custom (Value / % / per Q)

Discount (Value / % / per Q)

Surcharge (Value / % / per Q)
4. Procurement of Stock Materials

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Issue a Message
4. Procurement of Stock Materials

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Goods Receipt
4. Procurement of Stock Materials

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Goods Receipt
4. Procurement of Stock Materials

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Valuated Goods Receipts
4. Procurement of Stock Materials

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Transaction MIGO
4. Procurement of Stock Materials

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Enter GR Against a Purchase Order
4. Procurement of Stock Materials

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Invoice Receipt
4. Procurement of Stock Materials

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Invoice Receipt
4. Procurement of Stock Materials

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Invoice Entry . Transaction MIRO
4. Procurement of Stock Materials

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Enter Invoice Against Purchase Order
4. Procurement of Stock Materials

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Exercise - Procurement of Stock Materials
1. Create purchase requisition (NB)
Material code: T-M525C##
Plant: 1000
Storage Location: 0001
2. Create request for quotation (AN)
Purchase organization: 1000
Purchasing group: B##
Collective number: QT##
Vendors: T-K500A##, T-K500C##

4. Procurement of Stock Materials

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3. Entering quotation
Collective number: QT##
4. Compare prices
Collective number: QT##
5. Create contract (WK)
Purchase organization: 1000
Purchasing group: B##
6. Create purchase order (NB)
7. Create goods receipt
8. Create invoice
5. Procurement of Consumable Material

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Procurement for Consumption
5. Procurement of Consumable Material

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5. Procurement of Consumable Material

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5. Procurement of Consumable Material

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Single or Multiple Account Assignment
5. Procurement of Consumable Material

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Consumable Material Procurement: Purchase Order
5. Procurement of Consumable Material

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Non-Valuated Goods Receipt
5. Procurement of Consumable Material

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Postings for Valuated/Non-Valuated GR
5. Procurement of Consumable Material

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Stoc Material VS Consumable material
5. Procurement of Consumable Material

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Exercise: Procurement of Consumable Material
1. Create purchase requisition (NB):
Account assignment cat. Cost center - K
Delivery date: Today + 7 days
Plant: 1000
Requisitioner: IH##
Req. tracking no: GR##
Cost center: 4100
2. Create purchase order (NB):
Purchase Organization: 1000
Vendor: T-K521A##


5. Procurement of Consumable Material

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Exercise: Procurement of Consumable Material
3. Create goods receipt
Delivery Note: DEL##
Quantity: 10
4. Create vendor invoice
Reference: REF##



6. Blanket Purchase Order
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Blanked order is a purchase order with the validity and limitations (value) to simplify the
acquisition of materials and external services.
6. Blanket Purchase Order
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6. Blanket Purchase Order
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6. Blanket Purchase Order
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Characteristics of Blanket Purchase Orders
The most important characteristics of a blanket purchase order are:
Order type FO (framework order)
Validity period in header of purchase order (field selection)
Item category B (limit)
Limit in the item
No material number
Account assignment category U (unknown) is allowed
No goods receipt or service entry
Accounting data for the item suggested in invoices
Additional or multiple account assignment possible in invoice verification
6. Blanket Purchase Order
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Exercise:
1. Create Purchase Order
Order type = FO
Purchase Organization: 1000
Purchase Group = 000 ; Company Code = 1000
AccAsignCat = U
ItemCat = B
Free text
Vendors: T-K500A##, T-K500C##
2. Create Vendor invoice
Reference: REF##

END OF DAY 2
108

Thank you.

Questions?
DAY 3:
1. Procurement of External Services - 2h
2. Procurement of Fix Assets - 2h
3. Releasing purchasing documents - 2h
4. Goods Receipt - 1h
5. Return Delivery - 1h

Agenda:
109
The following figure, .Process Flow of External Service Procurement, shows all the possible
steps that can be involved in procuring external services.
7. Procurement of External Services
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Service Master Record Transaction AC03
7. Procurement of External Services
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7. Procurement of External Services
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Service conditions
Prices for external services that are valid over a longer period can be recorded in the system in
the form of service conditions. You can enter further conditions in the purchasing document
itself.


Purchase Order for Services (Transaction ME21N)

7. Procurement of External Services
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Assignment category = U (unknown)
Item category = D (service)
Service Entry Sheet and Acceptance (Transaction ML81N)
The reference document for SES is the Purchase Order.
The system checks that the unplanned services do not exceed the limit set in the purchase
order. Postings are not made in Financial Accounting when the service entry sheets are
saved.
7. Procurement of External Services
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7. Procurement of External Services
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Invoice Entry
Invoice verification can be carried out with reference to the purchase order. In this case, the
system suggests all accepted service entry sheets relating to this PO for invoice verification
purposes.

The system compares the prices in the invoice with the prices from the service entry sheets. If
there are no discrepancies, you can enter and post the invoice. If the system finds any
discrepancies, it blocks the invoice for payment.

7. Procurement of External Services
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7. Procurement of External Services
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Purchase Order History
In the purchase order history, (PO history) all follow-on activities relating to a PO item are listed,
that is, all services performed and entered (service entry sheet), all accepted services
(material document) and all invoices that have been entered.
7. Procurement of External Services
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8. Procurement of Fix Assets


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8. Procurement of Fix Assets


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8. Procurement of Fix Assets


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Account assignment category A Assets procurement
8. Procurement of Fix Assets


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8. Procurement of Fix Assets


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Exercise:
1. Create Purchase Order
Order type = NB
Purchase Organization: 1000
Purchase Group = 000 ; Company Code = 1000
AccAsignCat = A
Free text sau cod material + Asset No = 1120
Vendors: 5210
2. Create GR with reference to a PO
3. Create Vendor invoice with reference to a PO

9. Releasing purchasing documents



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One or several approvals may be required for the release. The release acts
as an electronic signature.
It is necessary to differentiate between two types of release:
. Item-wise release
. Overall release
The aim of the release procedure for requisitions is to prevent that these can be
converted into follow-on documents. Follow-on documents are requests, purchase
orders and outline agreements.
9. Releasing purchasing documents



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Release Options for Blocked Purchase Requisitions
9. Releasing purchasing documents



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Key Terms
9. Releasing purchasing documents



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Overall Release of External Purchasing Documents
9. Releasing purchasing documents



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Definition of Release Criteria
9. Releasing purchasing documents



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Customizing of Release Procedure with Classification
9. Releasing purchasing documents



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Release Strategies
9. Releasing purchasing documents



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Authorization Objects
9. Releasing purchasing documents



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Authorization Objects
Exercise:
RN for approval: 10013838 10013858
10. Goods Receipt
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A goods receipt (GR) is a goods movement that leads to an increase of stock.
There are two types of GR in SAP system:
GR without references;
GR with references
Using Purchase Order as reference document;
Using Production Order as reference document.
10. Goods Receipt
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Initial Entry of Stock Balances
Transactions: MIGO, MB1C: movement types:
561 unrestricted use stock;
563 quality inspection stock;
565 blocked stock.
10. Goods Receipt
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Without Purchase Order
Transactions: MIGO, MB1C: movement types:
501 unrestricted use stock;
503 quality inspection stock;
505 blocked stock.

Without Production Order
Transactions: MIGO, MB1C: movement types:
521 unrestricted use stock;
523 quality inspection stock;
525 blocked stock.


Delivery Free of Charge
Transactions: MIGO, MB1C: movement types:
511 delivery free of charge;

10. Goods Receipt
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10. Goods Receipt
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Without Purchase Order
Transactions: MIGO
Reference Document = Purchase Order / Production Order
Movement type = 101
10. Goods Receipt
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10. Goods Receipt
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Automatic Generation of PO at Time of Goods Receipt
10. Goods Receipt
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The system determines the data necessary for the automatic generation of a purchase order as
follows:
Vendor, material, quantity, plant, and storage location = manual entry by entry clerk at time
of goods receipt;
Purchasing organization = standard purchasing organization of plant;
Purchasing group = purchasing group from the material master record;
Delivery date = posting date of goods receipt;
Price = price from purchasing info record.
10. Goods Receipt
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Exercise:
1. Create GR with reference to a PO
Purchase Orders for GR: 4500017348 4500017365


Return Delivery
You have entered goods from a vendor in the system with reference to a purchase order. Now
you determine that, for example, the incorrect material was delivered, or that the quality of
the delivered material is insufficient. In this case, you return the material to the vendor. Such
a return delivery can take place from unrestricted-use stock, stock in quality inspection, or
blocked stock, but also from non-valuated GR blocked stock, according to the stock you
posted the goods to on receipt.
11. Return Delivery


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11. Return Delivery

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Subsequent Delivery
If the vendor sends you a substitute delivery after the return delivery, you can enter the new
goods receipt as a subsequent delivery. In a subsequent delivery, you refer to the material
document of the original goods receipt or to the material document of the return delivery.

Entering a substitute delivery as a subsequent delivery is particularly useful in goods-receipt-
based invoice verification. Even if a goods receipt is reversed and a new goods receipt is
posted after you have entered the invoice, this should be a subsequent delivery for goods-
receipt-based invoice verification.

11. Return Delivery

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11. Return Delivery

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Reason for Movement
If you want to be able to analyze why goods were sent back to a vendor, you can enter a reason
when you enter the goods movement.

11. Return Delivery

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Returns for Purchase Order
Returns for a purchase order also concern return deliveries of materials to an external vendor.
You therefore do not create a reference to the purchase order that you created for the
original delivery or the goods receipt posted. For this type of return, you create a returns
item in the purchase order.
11. Return Delivery

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Cancellation
If you make an error when entering a goods movement (for example, incorrect quantity,
incorrect movement type), you have to cancel the material document, since the data in the
material document can no longer be changed. Then enter the item with the correct data.
11. Return Delivery

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We recommend you to enter a cancellation document with reference to the original material
document. This has several advantages:
You can copy the items to be reversed from the source document.
The system automatically determines the reversal movement type.
Reversal postings of goods issues, transfer postings, and goods receipts without reference
are valuated with the value of the original document.
Reversal postings of goods receipts with reference to purchase orders or production orders
are valuated with the value determined from the purchase order or production order.
You can use the list of canceled material documents (transaction MBSM) to analyze the
canceled material documents.

11. Return Delivery

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Exercise:
1. Vendor return delivery 1 - MIGO \ A02 \ R02 Reference Material Document
2. Vendor return delivery 2 PO (NB return mark) + MIGO \ A01 \ R01 Reference
Return Purchase Order


11. Return Delivery

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END OF DAY 3
151

Thank you.

Questions?
DAY 4:
11. Goods Issues - 1h
12. Stock Transfers/Transfer Postings - 2h
13. Physical Inventory - 2h
14. Logistic Invoice Verification Procedure - 3h


Agenda:
152
12. Goods Issue
153
A goods issue (GI) is a goods movement that leads to a reduction in stock.
12. Goods Issue
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The most important effects of a goods issue are the following:
A material document and an accounting document are generated.
The stock of the material is reduced.
The value of the material withdrawn is booked out of the stock account and posted to an
offsetting account that depends on the relevant transaction (for example, a consumption
account). The value posted is the value from the material master record at the time of
posting.
If consumption updating has been defined for the material type, the consumption figure for
this material is increased by the quantity withdrawn.
A distinction is made between planned and unplanned withdrawals. If the withdrawal is
planned, total consumption is updated. If the withdrawal is unplanned, total and unplanned
consumption are updated.

12. Goods Issue
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There are two types of goods issue for withdrawals of components:
Planned goods issue
You enter this goods issue with reference to the dependent reservation for the order. The
system automatically determines 261 (consumption for order from warehouse) as the
relevant movement type.
Unplanned goods issue
You enter this goods issue without reference to a reservation as an other goods issue. In
this case, too, you choose movement type 261 (consumption for order from warehouse).
Specify the order number as the account assignment.
12. Goods Issue
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GI without references:
Transactions: MIGO/MB1A
Movement types:
201 on Cost Center;
221 on Project;
241 on Asset.

Consumuri cu referinta la BOM:
Transactions : MIGO/MB1A
Movement type: 261 on Order (Production / Internal)


12. Goods Issue
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Sampling (without referinta)
12. Goods Issue
158
Scrapping (without referinta)
12. Goods Issue
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With Reference to a Reservation
12. Goods Issue
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With Reference to an Order
In any enterprise, goods movements do not only take the form of goods receipts and goods issues. For
organizational reasons (for example, decentralized storage) or due to other factors (such as quality
assurance) internal transfer postings and physical stock transfers may be necessary.
In the case of transfer postings, the key aspect is a change in the stock ID number or the stock category of a
material. Transfer postings need not involve an actual (physical) goods movement. In the case of stock
transfers, on the other hand, there is always a physical movement of goods.
13. Stock Transfers/Transfer Postings
161
Transfer Postings (TP)
Stock to Stock
13. Stock Transfers/Transfer Postings
162
Transfer Postings (TP)
Material to Material





A material-to-material transfer posting is possible only if both materials are managed in the same base
unit of management.
They cannot be preplanned via a reservation.
They can only be posted from unrestricted-use stock of the issuing material to unrestricted-use stock of
the receiving material.
They can only be posted in a single step.

13. Stock Transfers/Transfer Postings
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Transfer Stock (TR)
Between Storage Locations

13. Stock Transfers/Transfer Postings
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Storage Location to Storage Location: One-Step Procedure
13. Stock Transfers/Transfer Postings
165
Storage Location to Storage Location: Two-Step Procedure
13. Stock Transfers/Transfer Postings
166
Stock Transfer Between Plants
13. Stock Transfers/Transfer Postings
167
Plant to Plant: One-Step/Two-Step Procedures
Possible reasons for a stock transfer using the two-step procedure are that the plants are located far away
from each other and the goods remain in transit for a certain time, or that a different employee is
responsible in each plant, each of whom can post movements only in his or her own plant.
13. Stock Transfers/Transfer Postings
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14. Physical Inventory
169
Physical Inventory Document
A physical inventory document contains data that includes:
The plant and storage location in which counting is to take place
The date on which the count is to take place (planned count date)
The materials to be counted
o The batches that are to be counted (in the case of material subject to a batch
management requirement)
o The partial stock that is to be counted (in the case of split valuation)
The stock types to be counted
The status of the item
The status of the PI document
14. Physical Inventory
170
14. Physical Inventory
171
14. Physical Inventory
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14. Physical Inventory
173
The SAP system provides two possible ways of avoiding errors in the physical inventory:
Blocking Goods Movements
You can block all goods movements relating to a stock management unit for the
purposes of a physical inventory.
Freezing Book Inventory
If it is not possible to block the goods movement for organizational reasons, you can
freeze the book inventory in the PI document at the time of the count.


14. Physical Inventory
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14. Physical Inventory
175
Blocking Goods Movements
14. Physical Inventory
176
Freezing Book Inventory
15. Logistic Invoice Verification Procedure




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Invoice Verification Environment
15. Logistic Invoice Verification Procedure




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Invoice Verification Environment
15. Logistic Invoice Verification Procedure




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Invoice Verification
15. Logistic Invoice Verification Procedure




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Invoice Verification: ex. 1
15. Logistic Invoice Verification Procedure




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Invoice Verification ex. 2
15. Logistic Invoice Verification Procedure




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Invoice Verification ex. 3
15. Logistic Invoice Verification Procedure




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Invoice Receipt
15. Logistic Invoice Verification Procedure




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Posting an Invoice
15. Logistic Invoice Verification Procedure




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Account Movements
15. Logistic Invoice Verification Procedure




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Price Control
15. Logistic Invoice Verification Procedure




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Logistics Invoice Verification: Initial Screen
15. Logistic Invoice Verification Procedure




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Invoice Verification Procedure: Allocation
15. Logistic Invoice Verification Procedure




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Invoice Verification Procedure: Item List
15. Logistic Invoice Verification Procedure




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Layouts for the Item List
15. Logistic Invoice Verification Procedure




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Other Functions
15. Logistic Invoice Verification Procedure




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Purchase-Order-Based Invoice Verification
15. Logistic Invoice Verification Procedure




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Goods-Receipt-Based Invoice Verification
15. Logistic Invoice Verification Procedure




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Document Parking
15. Logistic Invoice Verification Procedure




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Document Parking: Document Status
15. Logistic Invoice Verification Procedure




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Hold Document
15. Logistic Invoice Verification Procedure




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Document Parking and Saving as Complete
15. Logistic Invoice Verification Procedure




198
Exercise Logistic Invoice Verification with reference to OWN Purchase
Orders (and Goods Receipts)

END OF DAY 4
199

Thank you.

Questions?
Agenda:




200
DAY 5:
11. Vendor Consignment Process - 2h
12. Subcontracting Process - 2h
13. Vendor Evaluation - 1h
14. Reporting and Analysis Functions - 1h
15. Evaluation - 2h


16. Vendor Consignment Process
201
Company is keeping in stock a quantity of materials (quantity without value) belonging to a
Vendor.
To manage material in the consignment stores, you need the following master data:
Material master record:
When you manage the affected material as your own material, it is not necessary to create a
new material master record for the consignment material. By using the same material
number, the consignment stock can be included in the unrestricted-use stock of a material.
Vendor master record for the vendor of the consignment material.
Purchasing Information Record of Consignment infotype for the consignment vendors and
consignment material.
16. Vendor Consignment Process
202
16. Vendor Consignment Process
203
16. Vendor Consignment Process
204
16. Vendor Consignment Process
205
16. Vendor Consignment Process
206
16. Vendor Consignment Process
207


17. Subcontracting Process
208
The processing has the following characteristics:
You order the finished product with a subcontract order that also contains entries about the
components to be provided for the subcontractor.
In Inventory Management, the components are posted/provided in the stock of material
provided to vendor.
The subcontractor supplies his service and delivers the manufactured or processed
material. The goods receipt for the finished product is entered in Inventory Management.
The consumed components are cleared from the stock of material provided to vendor.
If the subcontractor reports an excess consumption or underconsumption of components
after the goods receipt posting, this can be corrected with a subsequent adjustment.
The subcontractor shows the service actually planned in the invoice. The invoice is entered
in Logistics Invoice Verification (LIV).

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The purchase order price is the price of the vendor subcontracting work and
the materials provided by the subcontractor. You can define conditions for
subcontracting in a subcontracting purchasing info record.
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Inventory Management supports the following functions within subcontracting:
Provision of components, special stock form: stock of material provided by vendor
Goods receipt for finished product with consumption of components
Subsequent adjustment if excess consumption or underconsumption of components
Transfer postings (material to material, stock to stock, plant to plant)

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Stock of Material Provided to Vendor
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Provision of Components
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There are different options available for providing components:
In Inventory Management, you can refer to the SC item in the purchase order when entering
a transfer posting (trz. MB1B);
In Purchasing, you can post from the Monitoring of subcontracting stock for vendors list from
a goods issue (GI) for the components (trz. ME2O);
You can also provide components without reference to an SC order by entering another
transfer posting with movement type 541 and manually entering the requested materials,
quantities, and subcontractor (trz. MB1B);

Transaction: MBLB = Stock with Subcontractor

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Subsequent Adjustment
If the subcontractor reports an excess consumption or under consumption of subcontracting components after
delivery of the finished product, you have to post a subsequent adjustment to correct the component
consumption.
In the transaction for goods movement, MIGO, choose Subsequent Adjustment from the list of business
transactions. As a reference document, the system automatically chooses Purchase Order. Enter the
document number of the purchase order and the item number for which
Transfer Postings of Stock of Material Provided
The following transfer postings are allowed for the stock of material provided to vendor special stock:
Plant to plant in the one-step procedure (movement type 301)
Material to material (movement type 309)
Stock in quality inspection to unrestricted-use stock (movement type 321)
To execute these transfer postings for the stock of material provided to the vendor, you have to specify the
special stock indicator O.
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Vendor Evaluation Analyses
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Vendor Evaluation in Source Determination
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Scoring Levels in Vendor Evaluation
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Types of Subcriteria
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Automatic Subcriteria
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Manual Maintenance
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Automatic Reevaluation
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Evaluation in the Background
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Quantity Reliability
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On-time Delivery Performance
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Price Level
Standard Reports at Document Level
In a production environment, you generate a wide variety of documents including purchasing
documents, material documents, invoice documents, and accounting documents. The
documents are posted in the system and stored in database tables.
Standard reports enable you to evaluate this document information.
As well as analyzing documents, you can also run analyses of master data. For example, you
can output a list of all purchasing info records for a material or vendor, or obtain an overview
of the material master records for a certain material type.
SAP List Viewer and ALV Grid Control
The SAP List Viewer and ALV Grid Control standardize and simplify the handling of lists in SAP
systems. There is a uniform user interface and list format for lists.
In this way, redundant functions can be avoided. ALV Grid Control is used not only in list
displays (such as the list of material documents), but also in other transactions (for example,
purchase requisition).

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Standard Reports
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Standard Reports
Functions of the SAP List Viewer / ALV Grid Control
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Standard Reports
Layout (Display Variant)
You can use layouts or change variants to change the appearance of many lists.

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Standard Reports
Variants
If you have to run reports or analyses with the same selection values at regular intervals, it is
advisable to use variants.
To create a variant for a report, first enter the desired selection values on the initial screen for
the report. Then choose Goto Variants Save as Variant... or
Save. On the following screen, you enter a Variant Name and a Description
for the variant and reselect Save.
If, during the execution of a variant you want to access a variant, choose Goto
Variants Get... or Get Variants... .
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Standard Reports
Reporting and Analysis Functions in Purchasing
You want to know the following, for example:
Which purchase orders were created for a particular vendor over a certain period?
For how many purchase orders have goods already been received? For which purchase orders are the
relevant goods receipts still open?
Do the goods and invoices received agree with the purchase order data?
What is the average PO value achieved by a certain purchasing group?
In Purchasing, you can influence the appearance of your list by using the scope-of-list and selection
parameters (ex. Transaction ME80FN)
The selection parameter determines which purchasing documents are analyzed by the report. You can
generate reports that select only open purchase orders, POs for which no invoice has yet been received,
or expired scheduling agreements, for example.
The scope-of-list parameter determines which data is displayed for a selected document (which lines appear
in your report).
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Standard Reports
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Standard Reports
Reporting and Analysis Functions in Inventory Management can be divided into three groups:
Analyses of stock situation (ex. Transaction MB5L)
Analyses of goods movements (ex. Transaction MB51)
Analyses that serve to indentify inconsistencies in stock data (ex. Transaction MB5K)
Document lists:
Material documents (ex. Transaction MB51/MB03)
Accounting documents for material (ex. Transaction MR51)
Cancelled material documents (ex. Transaction MBSM)
Reason for movement (ex. Transaction MBGR)
Stock lists:
Stock overview (ex. Transaction MB52)
Transit Stock (ex. Transaction MB5T)
Plant stock availability (ex. Transaction MB53)
Warehouse stock (ex. Transaction MB52)
Stock for posting date (ex. Transaction MB5B)
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Standard Reports
Valuations in Invoice Verification (ex. Transaction MIR5)
The information provided by the list of invoice documents includes the following:
Person who entered the invoice
Document date
Posting date
Number of invoice document
Number of associated accounting document
Status of invoice (for example, posted, parked, on hold)
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Standard Reports
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Logistics Information System (LIS)
Basic Structure and Concept of the LIS
In Logistics, you can distinguish between the following
information systems:
- Sales Information System (SIS)
- Purchasing Information System (PURCHIS)
- Inventory Controlling (INVCO)
- Warehouse Management Information System (WMIS)
- Shop Floor Information System (SFIS)
- Quality Management Information System (QMIS)
- Plant Maintenance Information System (PMIS)
- Retail Information System (RIS)
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Logistics Information System (LIS)
Logistics Data Warehouse
The information systems of the LIS are continuously supplied with data from the operative
applications (Sales and Distribution, Purchasing, Production, Plant Maintenance and so on).
This level is also known as Online Transaction Processing (OLTP). The data is derived from
documents from SAP R/2, SAP R/3, or external/non-SAP systems.

Above the OLTP level is the Logistics Data Warehouse. For each business transaction within
the operative application, important information is stored in aggregated form in separate
databases of the Logistics Data Warehouse parallel to the OLTP level. In the process, first a
quantitative reduction in the data volume takes place as a result of the period-wise updating,
and second the information is qualitatively reduced to the statistically relevant portions.

The databases of the Logistics Data Warehouse are known as information structures. They
constitute the data basis of the LIS.
The evaluation of the data is carried out at Online Analytical Processing (OLAP) level. A variety
of reporting and analysis tools are available at this level.
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Logistics Information System (LIS)

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Reports List





MB5M Lista stoc expirat;
MB5B Stoc la data postarii;
MB5T Stoc in tranzit;
MBLB Stoc la Subcontractor;
MB54 Lista stoc in custodie proprie;
MB5S Lista Balanta GR/IR ;
MI20 Lista Diferente Inventar;
MIR5 Lista Facturi;




b) LIS

MC.A Receptii/Consumuri;
MC.2 Analiza Plant: Receptii/Consumuri;
MC$G Analiza Valori Aprovizionate per Material;
MC$I Analiza Cantitati Aprovizionate per Material;
MC$4 Analiza Valori Aprovizionate per Vendor;



a) Standard SAP - MM

ME1L Lista Inforecorduri dupa Vendor;
ME1M Lista Inforecorduri dupa Material;
ME1W Lista Inforecorduri dupa Grup Material;
ME0M Lista Sursa dupa Material;
MKVZ Lista Furnizori;
MM60 Lista Materiale;
AC06 Lista de Servicii;
MB20 Lista Rezervari;
ME5A Lista RN General;
ME5K Lista RN dupa Asignare Cont;
MSRV2 Lista RN dupa Serviciu;
ME4L Lista RFQ dupa Vendor;
ME4M Lista RFQ dupa Material;
MSRV4 Lista RFQ dupa Serviciu;
ME2L Lista CA dupa Vendor;
ME2M Lista CA dupa Material;
ME80FN Lista Documente Aprovizionare - Analize Generale;
MSRV3 Lista CA dupa Serviciu;
MB51 Lista Documente de Material;
MR51 Lista Documente FI;
MBSM Lista Documente de Material Anulate;
MBGR Lista Documente de Material dupa Motiv Miscare;
MB52 Stoc depozit;
MB53 Stoc plant;



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END OF DAY 5
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Thank you.

Questions?