You are on page 1of 30

Planned

Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Opening
Getting Ready for Capability Framework Implementation
This guide is to help you in
assessing where you are in
your planning of capability
framework implementation.

Select one of the activity
sections below to get started.
You can move between
sections from any screen.
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Plan Workforce
Current
Capabilities
Workforce
Required
Role Design
Identify
Gaps
Workforce
Design

Workforce
Profile
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Workforce Profile: 1
Workforce Profile
Have you documented a clear picture of
your current workforce with data to help
you understand who you employ, how
they are employed, what they do and
where in your agency/department they
do it?

Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Current Capabilities: 2
Current Capabilities
Have you measured your agencys/
departments current capability to deliver
required outcomes?

Can you provide detailed data on current
types and levels of capability if requested?
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Workforce Required: 3
Workforce Required
The Public Sector will continue to be
asked to do more with less. Has your
senior management team identified the
workforce you will need to do this?

Have you explored staffing and funding
scenarios to consider how and what your
workforce will need to deliver?
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Identify Gaps: 4
Identify Gaps
You know your current workforce and
capabilities, and have considered the way
your future workforce will be required to
deliver.

Have you identified the capability gaps
between your current workforce and the
workforce you will need for the future?
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Workforce Design: 5
To get to the workforce you need in the
future, you need a design.

Has your agency/department completed
its proposed executive structure? Have
you developed your organisation design
and change plan to build and develop the
workforce you will need?
Workforce Design
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Role Design: 6
Role Design
Once youre clearer about your required
workforce, these three steps will help you
get started in role design:
1. Define the capabilities and level of work
you will need performed at each role
grade considering sector /cluster
mobility
2. Define roles at appropriate capability
levels
3. Refer to job families and occupational
capabilities to define functional
requirements

Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Quality Workforce
Recruitment
Strategies
Evaluate
Roles
Role
Descriptions
Recruitment
Process
Assessment
processes
Selection
processes
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Recruitment Strategies: 1
Recruitment Strategies
Have you planned how to adopt a
principles-based approach to recruitment
in your recruitment strategy.

Specific planning will include establishing
a process to identify relevant recruitment
and capability based assessments; and for
scheduling the activity, resources and
time to support the process
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Evaluate roles: 2
Evaluate Roles
Have you considered how HR will support
changes to role evaluation?

Role analysis informs the role description,
identifies the assessment standards,
identifies the focus capabilities and
ensures clear capability requirements are
specified to support assessment of
candidates for the role
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Role Descriptions: 3
Role Descriptions
If you have completed your organisation
capability gap identification and
workforce design activities, you will then
need to develop capability-based role
descriptions to describe the role, to
attract candidates and, as a basis for
selection.
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Recruitment process: 4
Recruitment Process
Have you prepared your HR processes
and people and recruiting managers to
use these two recruitment methods:
Specialist/Technical role: advertise an
individual vacancy when it arises
Generic or Transferable capabilities: use a
department-wide or sector-wide talent
pool
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Assessment process: 5
Assessment processes
Have you planned for the use of
suitability (<6months) and comparative
assessment (ongoing, temporary
>6months) in recruitment?

Assessment preparation will include
defining criteria to select types and
methods of assessment required for
employment status and which are fit for
purpose
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Selection processes: 6
Selection processes
Have you prepared to select candidates
for roles using the changed recruitment,
assessment and selection processes?

Have you identified changes that will
need to be made to existing processes to
support assessment and selection?
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Performing Workforce
Performance
Agreements
Performance
Review
Capability
Requirement
Recognition
Manage
Performance
Performance
Reporting
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Performance Agreements: 1
Performance Agreements
Were you aware that onboarding and
induction should be immediately linked to
performance management? Or that there
are mandatory performance objectives
for finance and people managers?

Have you developed a plan for
introducing or modifying your current
performance agreements to align with the
Performance Development Framework?
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Performance Review: 2
Performance Review
Have you developed a plan to support
ongoing performance review in your
agency/department?

This needs to include: Setting
Expectations, Ongoing performance
discussions, annual performance
agreements and formal reviews, and
support for managers to develop
employees who do not meet their
performance objectives
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Capability Requirements: 3
Capability Requirement
Has your planning taken into account the
need to ensure that all employees
recognise the link between the
organisation, their role description, their
capabilities and responsibilities and the
performance expected of them?

This alignment will need to be reflected in
all aspects of capability and performance
development.
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Recognition: 4
Recognition
Have you identified methods to support
managers in recognising employee
performance?

Is this incorporated into your approach
for communicating and managing the
change involved for managers and staff?
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Manage Performance: 5
Manage Performance
Development plans for all employees will
need to be created based on the
capabilities required for the role, existing
capabilities, performance objectives for
the year and career goals.

Employees will need to be encouraged
and supported to take ownership of their
performance and capability development.
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Performance Reporting 6
Performance Reporting
The PSC required all departments and
agencies to submit initial reporting
against the Performance Development
Framework assessment methodology.

This was to be followed by a plan to
address gaps, and a scheduled reporting
timetable. Details and templates can be
found here

Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Developing Workforce Capability
Organisation
Capability
Development
Priorities
Capability
Development
Strategies
Capability
Development
Planning
Development
Pathways
Development
Opportunities
Development
&
Performance
Ownership
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Org Capability Priorities: 1
Organisation Capability
Development Priorities
In your workforce planning and design
activities, you should have identified
critical capability gaps.

These will assist you in determining your
organisation capability development
priorities
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Capability Development Strategies: 2
Capability Development
Strategies
To meet your capability needs, your
capability development strategy should
prioritise business-critical capability
needs, and should describe how you will
fulfil and measure capability development
for all aspects of employment from
onboarding to compliance, leadership,
management and technical skills training
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Capability Development Planning: 3
Capability Development
Planning
When you have developed your strategy
for capability development, you need to
undertake operational planning to
schedule, resource and allocate budget to
suitable development support and
pathways and measurement

Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Development Pathways: 4
Development Pathways
The implementation of the capability
framework will expand opportunities for
employees to develop to meet goals and
objectives.

The creation of development pathways
should be considered to support progress
toward higher capability levels, and
technical or specialist skills pathways may
be identified through job family review or
occupational capability frameworks
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Development Opportunities: 5
Development Opportunities
Have you considered how you will
support and communicate the expanded
range of development opportunities
provided by the CDF and PDF.

These will range from initiatives
generated in ongoing performance
discussions, to coaching or training, and
may include a wide range of informal and
formal development activities.

Some examples are listed here
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Development and Performance
Ownership:6
Development & Performance
Ownership
Have you got a plan to help employees
and managers develop relationships and
take ownership of their roles in
performance development?

Managers role: to help employees
address their capability gaps and support
ongoing capability development;

Employees role: is to manage their own
development and be accountable for their
own performance.
Planned
Workforce
Quality
Workforce
Performing
Workforce
Capable
Workforce


Capability
Framework Self
Assessment
Link to Self Assess tool
This guide is to help you
assess where you are in your
planning of capability
framework implementation.

Complete the Self-Assessment
Spreadsheet to see how much
you have already done, and
what you still need to do!
Capability
Framework &
Performance
Planning Self
Assessment