Project System Module (PS

)

SAP Project System Module

Projects System Module Basics

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Project System Module (PS)

WHAT IS A PROJECT ?
     

Project Identification

Projects are tasks with special characteristics. They are generally complex, unique, & involve high degree of risk. They have precise goals which are agreed as per Contract. They are limited in duration and are cost and capacity intensive. They are subject to definite set of quality requirements. They are mostly of strategic importance for Client executing them.

PROJECTS IN MCGM PERSPECTIVE
    Construction Works (Buildings / Bridges / Drainage System, etc). One time Repair works. Construction of Trenches. Treatment of Ward level & Departmental Projects is different in MCGM SAP Process.

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Project System Module (PS)

Dept. Level Projects
DEPARTMENTAL PROJECT
Project Criteria
 BOQ  MEASUREMENT BOOK  RUNNING BILLS  VALUE DURING PROJECT IS ACCOUNTED AS CWIP (CAPITAL WORK IN PROGRESS)

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Project System Module (PS)

Ward & Hospital Projects
 WARD 
 NORMALLY ONLY CWC CONTRACTS  TRENCHING WO

 HOSPITALS

 CWC CONTRACTS  LARGE SUPPLY  INSTALLATION PROJECTS EXCEPTIONS PURE PROCUREMENT OF STOCK OR ASSET --------PURE MAINTENANCE WORK OR AMC (HIRING OF VEHICLES, REPAIR OF AC’s) SMALL REPAIR WORKS & PATTY WORKS OF HOSPITAL
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Project System Module (PS)

Project System Process
Project Structuring Block Estimate Detail Estimate Project Budgeting Work Order Process Executed work details Service Entry sheet Payment Certification Payment Processing Period-End Process

Notification Process
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Project System Module (PS)

Project Structuring
 IDENTIFICATION OF PROJECT
CREATION OF PROJECT
 IDENTIFICATION OF PROJECT DEFN.

(THE NEXT AVAILABLE NO.)

 PROJECT DESCRIPTION
 TYPE OF PROJECT  CAPITAL PROJECT  MAINTENANCE PROJECT  BUSINESS AREA  START DATE  LONG TEXT

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Project System Module (PS)

Project Coding
 PROJECT NUMBERING
   THE 1ST ## 3 LETTERS IDENTIFIES THE RESPECTIVE DEPT.S AND WARDS. THE NEXT ## 2 LETTERS ARE FOR THE SPECIFIC FISCAL YEARS THE LAST ## 3 LETTERS ARE THE SERIAL NUMBER OF THE PROJECT

 BUSINESS AREA
    BUSINESS AREA SHOULD BE 2001, 2002, 2003, 1000, 5000 IF BUSINESS AREA IS CUTTING ACROSS DIFFERENT ZONES ---1000 IF OUTSIDE CITY LIMIT-----------------------------------------------------------5000 FOR WARD LEVEL THERE ARE RESPECTIVE BUSINESS AREAS

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Project System Module (PS)

Project Coding Mask

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Project System Module (PS)

Project coding

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Project System Module (PS)

Project Builder

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Project System Module (PS)

Project Creation

Nomenclature

Project Description

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Project System Module (PS)

Proposed Project Definition
Next Available No. in Series

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Project System Module (PS)

Project Profile

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Project System Module (PS)

Basic Data for Project

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Project System Module (PS)

Project Creation….
 Project Structuring : WBS Elements
The project is structured with multiple wbs elements at 2nd Level if :
 If the value of the project is more than Rs. 100 Cr,  If sections of the projects are using different rebate percentages/charges.  If sections of the projects are using different budget allocations.

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Project System Module (PS)

Accessing the Project

Put no. of required project

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Project System Module (PS)

Creation Of WBS Elements

Click on WBS Element Overview

Level 1 WBS

Level 2 WBS

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Project System Module (PS)

WBSe Parameters

G/L A/C, FA & F

Cost center

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Project System Module (PS)

Project Estimation
Block Estimate Detail Estimate • Carrying out Block Estimate • Carrying out Detail Estimate per WBS element with Schedule items with measurement details

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Project System Module (PS)

Project Estimation

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Project System Module (PS)

Project Estimation..

Summary

GREY AREA

Detail of activity

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Project System Module (PS)

Claim_Notification Process

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Project System Module (PS)

Notification Process

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Project System Module (PS)

Notification Process..

Details date , Time & the concerned person.

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Project System Module (PS)

Document Mgmt. System

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Project System Module (PS)

DMS- In Project / WBS

Document

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Project System Module (PS)

DMS-In Notification

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Project System Module (PS)

Notification Process : Business Workplace

Business Workplace

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Project System Module (PS)

Business Workplace for Claim

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Project System Module (PS)

Business Workplace for Claim..

Double Click to open

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Project System Module (PS)

Business Workplace : Inbox..

Save after giving comments

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Project System Module (PS)

Business Workplace : Forwarding

Login ID

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Project System Module (PS)

Notification Process**

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Project System Module (PS)

Estimation–Deviation

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Project System Module (PS)

Estimation–Deviation..

Quantity yet to get updated

Approval Still Pending

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Project System Module (PS)

Business Workplace : Inbox

Details of Deviation

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Project System Module (PS)

Estimation – after Approval

Notification No. after approval

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Project System Module (PS)

Project Budgeting
Project Budgeting • Allocate Overall and Annual Budget for the Project • Check the fund, fund center and functional area for the Project WBS elements • Release the budget • Release the WBS elements

THE BUDGET WILL BE ALLOCATED BY THE EE ------------------IN DEPT LEVEL AE-------------------IN THE WARD LEVEL
THE BUDGET WILL BE RELEASED BY THE ACCOUNTS OFFICER
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Project System Module (PS)

Budget Allocation
Basis for Allocation
 Budget Allocation is determined based on Following :  Estimated Value of the Project  Contractors rebate (if applicable),  Water / Sewerage Ch/ Supervision Charges, etc.,  Contingencies (if applicable).  Budget for the respective Project will be booked in the Liability Register which shows outstanding liability.

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Project System Module (PS)

Budget Allocation.. CJ30

Budgeted Amount to be Released

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Project System Module (PS)

Budget Allocation.. CJ30

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Project System Module (PS)

Liability Register :ZPS_LBR

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Project System Module (PS)

Liability Register..

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Project System Module (PS)

Work Order Structure
 WO STRUCTURES
 AS MANY ITEMS ARE REQUIRED AS THERE ARE WBS ELEMENTS  QUANTITY ---- UNPAID,  EXT.SER.NO.------PAID UP TO 31ST MARCH  IF COMPLETE PAID QTY.------- PUT 0.001 IN QUANTITY COLUMN.

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Project System Module (PS)

Work Order Structure..
 T CODE----ME21N
          TYPE------- PROJECT WORK ORDER(ZTPS) PUT VENDOR CODE ACCOUNTING ASSIGNMENT-------P ITEM CATEGORY -------------------D SHORT TEXT -----------------------WBS ELEMENT MATERIAL CODE -------------------PROJECT WORK PLANT STORAGE LOCATION---------------0001 PURCHASING ORGANISATION-----MCGM PURCHASE GROUP

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Project System Module (PS)

Work Order Structure..ME21n

G/L A/C
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Project System Module (PS)

Variation In Work Order
Project Work Orders
 IF THERE ARE MORE THAN 1 WBS THE work order SHOULD HAVE AS MANY HEADER ITEMS AS WBS ELEMENTS , UNDER WHICH SERVICES ARE SPECIFIED. This is to ensure that payment certificates are created properly ----as rebates / additional charges etc. Would be different for different WBSe elements.

FOR RELATED ADDITIONAL WO AS ARBITATION FEES, CONSULTATION FEES-----
  A SEPARATE WBS ELEMENT IS TO BE CREATED WO --- WITH ACCOUNT ASSIGNED AS (P) [WITH NO ITEM

CATEGORY AS (D)]

FOR LS CONTRACT -------------------------
 WO --- WITH ACCOUNT ASSIGNED AS (P) [WITH NO ITEM CATEGORY AS (D)]
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Project System Module (PS)

Consultancy PO .. ME21n

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Project System Module (PS)

PO Release .. ME29n

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Project System Module (PS)

Work Order Printout.. ZPSWORD

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Project System Module (PS)

Project Execution.. ZPSPRO
 PHYSICAL PROGRESS
 Enter date wise executed Quantities for various Activities.  You can enter executed quantities for the Activity for duration (from / to) also.  You can maintain text description for the entered executed quantity.  Once the executed quantities are saved it cannot be deleted

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Project System Module (PS)

Project Execution..ZPSPRO

Executed Quantity Details of Execution

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Project System Module (PS)

Service Entry Sheet..ML81n Payment Certification

Service Selection

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Project System Module (PS)

Service Entry Sheet..ML81n

Services Selected

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Project System Module (PS)

Release- Service Entry Sheet
 T CODE----ML81N
 THE SERVICE ENTRY SHEET WILL BE REALEASED BY THE HIGHER AUTHORITY  THE SERVICE ENTRY SHEET WILL BE RELEASED ONLY AFTER THERE IS SUFFICIENT BUDGET AVAILABLE IN BUDCON FOR THE GIVEN COMBINATION.

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Project System Module (PS)

Release of Service Entry Sheet
Release Flag

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Project System Module (PS)

Payment Certificate
 T CODE----ZPSCERT
 DEDUCTIONS  ADDITIONS  OTHER PROJECT COST  PRICE ESCLATION

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Project System Module (PS)

Payment Certificate..ZPSCERT

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Project System Module (PS)

Payment Certificate..ZPSCERT
Deductions
 WCT  TDS  PENALTY  RECOVERY  ADHOC RECOVERY  DEFERRED PAYMENT  DIFFERENCE IN TAXES  LIQUIDATED DAMAGES

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Project System Module (PS)

Payment Certificate..ZPSCERT
ADDITIONS
 SERVICE TAX  EXCISE DUTY & TAXES  TDS ON MOBILISATION ADVANCE RECOVERY  WITHHELD AMOUNT TO BE RELEASSED

OTHER PROJECT COST
 SUPERVISION CHAGES  WATER TAXES  SEW. CHARGES

ESCLATION
 PRICE  LABOUR CHARGES
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Project System Module (PS)

Payment Certificate..ZPSCERT

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Project System Module (PS)

Goods Receipt_MIGO

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Project System Module (PS)

Payment Processing- MIRO

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Project System Module (PS)

MIRO

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Project System Module (PS)

MIRO

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Project System Module (PS)

Reports on Work

BOQ Details ...PZSBOQ

Project Structure..CN41 PO History.. ME2J Change History..ME2J Budcon .. Budcon report
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• • •

Project System Module (PS)

Reports on Work

Total WO value on GL basis.. ME2J

Service Entry Sheet Ward Wise
Status Service Entry Sheet.. ML84
• • •

Status of WBS till date Project Score Card Project Cockpit
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Project System Module (PS)

Project Cockpit

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Project System Module (PS)

Project Score Card

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Project System Module (PS)

REPORTS- VENDOR PO VALUE

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Project System Module (PS)

Project Structure

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Project System Module (PS)

Reports-PO Release status

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Project System Module (PS)

PO-Released.. ME80FN

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Project System Module (PS)

Thank You

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