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Course MM-06
Invoice Verification
Material Management
March 2005, UTC
Implementation Project
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Target Group
 Account Payable Clerks
 Accountants

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Course Agenda
 Learning Objectives
 Purchasing Process Overview
 MM Organization Structure
 Display POs
 Invoice Verification
 Subsequent Debit (importing)
 Release Invoices blocked for payment
 Exercises


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Learning Objectives
 To understand the procurement cycle process
and the organizational structure
 To learn how to display one purchase Order
and its history.
 To learn how to post an invoice verification
 To learn how to post a subsequent debit for
imported items
 To learn how to release one invoice


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Purchasing Process Overview
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Organizational Structure
COMPANIES
CUTC CFIN CTRU CPDL CBEL
UTC
PLANTS
STORAGE
LOCATIONS
PURCHASING
ORGANIZATION
CUTC CFIN
CTRU CPDL CBEL
PURCHASING
GROUPS
BEL
STAT
CANT
CHEQ
CPSP
001
002
Purchasing 1
Purchasing 2
Purchasing 3
003
001
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Purchase Order Overview
 Purchase Order Processing
Purchase orders can be created with
reference to other purchasing documents,
such as , the RFQ and other POs.

 Purchase Order Follow-Up
The system provides you with an up-to-
date status of all purchase requisitions,
quotations, and purchase orders.

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Creating the Purchase Order
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Initial Screen to Create Purchase Order
Purchase Order
Document Type
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Layout of the Purchase Order in SAP
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Goods Received
Goods Receipt – Stock Material Movements
Canteen
Stationery
Computer
Supplies
Cheques
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Goods Received with reference to a PO
The details of a Purchase Order
are copied into the Receipt Process

Therefore, these details are not required
to be entered a second time

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Receiving Goods in SAP
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l A MATERIAL DOCUMENT is proof that a business transaction or
posting occurred.
Two documents are created:
 Material documents record inventory movements
 Accounting documents to update financial accounting records
l After the goods movement has been posted, quantities,
materials, movement types and organizational elements
cannot be changed. Only text information may be
changed.
l Documents can be canceled or the transaction can be
reversed. Mistakes are corrected with a new document.
Goods Received – Material Document
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Posting the Goods Received
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Financial Accounting Document Created
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Performing the Invoice Verification
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Invoice Verification
Related
Purchase Order
25689
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Invoice Verification
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Invoice Verification- FI Document
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Unblocking Invoices
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Questions
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