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OPERATIONAL GUIDELINES

Planning Workshop
School-Based
Feeding Program
(SBFP)
SY 2014-15
Part I – Overview on SBFP and
Feeding Guidelines - HNC
 Descriptions
 Objectives
 Target Areas/Beneficiaries
 Partnership Building
 Feeding Mechanics
 Complementary Activities
Outline of Presentation
Complementary Activities
Roles & Responsibilities
Forms
Part II – Work and Financial Plan
– HNC
Part III – Procurement and
Delivery - Procurement Service
Part IV – Financial Operations -
Accounting Division
Cont……
 The Department of
Education recognizes the
importance of good
nutrition to the
improvement of academic
performance of learners
 DepEd proposed in the
2014 Budget a School-
Based Feeding Program
that will cater the Severely
Wasted and Wasted
school children in K-6
nationwide
Background
 The proposal of DepEd to feed the
targeted 562,262 Severely Wasted
children was approved
 Budget lodged with the Department of
Social Welfare and Development (DSWD)
 Part of the President’s directive to
implement a national feeding program
 Supplementary
Feeding Program
 One Billion Pesos
Not to limit
to breakfast
only
Se Wasted
and
Wasted K
to Gr 6
Best address
the
nutritional
needs of
learners
Partnership
with LGUs,
NGOs &
Private
Sector
Hot Meals
20 – DAY CYCLE
MENU
RA
9155
SBM SIP
To be implemented at the school level
 Also build on the successful
experiences in Negros Oriental
with the localization of FSP
To rehabilitate at least 70% of the
severely wasted and wasted
beneficiaries to normal nutritional
status at the end of 120 feeding
days.
General:
Specifically, the program aims to:
1. ensure 85 – 100% attendance
among target beneficiaries; and
2. develop positive health and
nutrition values and behavior.
Targets 562,262 SW and W
Kindergarten to Grade 6 pupils
based on the Nutritional Status
(NS) Baseline Report for SY
2011-12.
Severely Wasted K to Grade 6
The wasted learners shall be
included if funds are still
available
1. Conduct nutritional
assessment in June Wk 1-3
2. Identify the SW and W
A. Priority Target Beneficiaries
 Provide data:
- names of beneficiaries
- nutrition profile
- complete address
- address of school
- name & contact number of
School Head (SH)/
authorized rep, & District
Supervisor (DS)
A. Priority Target Beneficiaries
3. Schools to submit to the DO
Forms 1 & 2 by 4
th
Week of
June
 DO to submit to RO by the 1
st

Week of July
 RO to submit to DSWD-FO, cc
DepEd-HNC by the 3
rd
Week
of July
A. Priority Target Beneficiaries
4. DO to submit to RO Form 3 by
the 1
st
Week of July
 RO to submit to DSWD-FO, cc
DepEd-HNC by the 3
rd
Week
of July
A. Priority Target Beneficiaries
S
e

W

&

W


K

t
o

G
r

6

P
r
i
o
r
i
t
i
z
e
d

High level of
Dropout Rate
Vulnerability to
illnesses
Considered at the
critical stage of
mental and physical
development
Shall be done for 120 days
To be implemented within July
2014 to March 2015
May not be shortened
Shall NOT start later than
September 2014
B. Duration
Region Target Number of
Beneficiaries
Budget Allocation
(in PhP)
I 26,714 51,290,880.00
II 11,964 22,970,880.00
III 39,165 75,196,800.00
IV-A 109,237 209,735,040.00
IV-B 30,646 58,840,320.00
V 51,774 99,406,080.00
VI 45,895 88,118,400.00
VII 45,928 88,181,760.00
VIII 29,283 56,223,360.00
IX 17,859 34,289,280.00
X 17,529 33,655,680.00
XI 18,349 35,230,080.00
XII 15,332 29,437,440.00
Caraga 10,839 20,810,880.00
CAR 3,578 6,869,760.00
ARMM 29,497 56,634,240.00
NCR 58,673 112,652,160.00
TOTAL: 562,262 1,079,543,040.00
The total allocation is:
P 15.00 – feeding
P 1.00 – operational
expenses
Multiplied by 120 days
III. Total Allocation
SBFP CORE
GROUP A
2 Teaching
personnel
1 Parent
SBFP CORE
GROUP B
1 Teaching
personnel
2 Parents
The school heads/principals shall
create a SBFP Core Group
A. SBFP Core Group
identify the target
beneficiaries
prepare the data
finalize the cycle
menu, WFP, &
PPMP
identify
parents/volunteers
prepare the
schedule of
parents/volunteers
Orient/train the
parents
do the recording
and reporting
submit the
terminal report
SBFP Core Group
B. Orientation of Program Implementers
 The SH shall have the authority to
approve the 20 day cycle menu.

 It is also encouraged to include
fruits, milk from local dairy farmers,
and nutritional drinks provided by
partners approved by FDA
C. Commodities
Feeding time shall be decided by SH,
Core Group, & PTA
Feeding shall be conducted in separate
room to avoid disruption of classes
E. Feeding Proper
E.1 The food commodities shall be served and
consumed inside the feeding area & not be
brought outside the school premises.
E.2 The parents shall provide the feeding
utensils such as plates, spoon and fork,
placemats, table napkins/towels and other
feeding paraphernalia. They shall likewise be
responsible for the washing of used utensils.
However, the schools are not allowed to collect
any money from the parents
E. Feeding Proper
E.3 The principal or school head or his/her
authorized representative shall be
responsible for supervising the daily feeding.
E.4 Feeding shall commence as soon as food
stocks are received.
E.5 Highest standard of hygiene for the
preparation and serving of food must be
practiced and observed.
E.6 Children should be taught proper hygiene
such as washing of hands before and after
eating, table manners, prayer before and
after meals, good grooming, simple concepts
on health care and importance of nutrition
for their health and development, among
others.
E.7 In order to facilitate the feeding and not
to over-burden teachers, the PTAs, and other
volunteer workers shall be mobilized and
tapped to assist in the conduct of the
feeding.
E.8 In cases where beneficiaries become
overweight/obese, they shall continue to be
fed but they will be referred to the PE
teacher for involvement in physical
activities/exercises and to the School Nurse
for health counseling.
E.9 Beneficiaries who are not gaining weight
or continue to be severely undernourished
shall be referred to the health personnel for
further assessment.
E.10 The SBFP Core Group is encouraged to
minimize food wastage by practicing portion
control.
E.11 Children who participated in daily
feeding shall be recorded in SBFP Form 4.
E.12 In cases of any interruption i.e., school is
used as temporary evacuation center, the
principal or school head shall ensure that the
feeding activity shall be for the targeted
children only.
Potable water and
hand washing
Clean environment
Proper/Fresh foods
Washing/cleaning
of foods
F. Adherence to Food Safety
Storing in proper
places
Preparing/Cooking
of foods
Food
covers/containers
Hygienic practices
Properly labeled
and segregated
Observe expiry
dates
First-in first-Out
(FIFO)
 a system on storing food items in
schools should be in place
 School heads must allocate a
space in school for storing foods
 if no space is available, the
principal may coordinate with the
PTA or barangay officials for the
provision of storage areas.
 staggered delivery system of food
commodities maybe arranged
with the supplier
Feeding – P15.00
•locally available food
commodities
Operational Expenses – P1.00
•basic cooking utensils,
common office supplies
needed for the preparattion of
reports, minimal transportation
expenses, water, LPG,
charcoal, firewood, and
kerosene
WHO-CGS
BMI Program Software
Baseline, Mid & Endline Data
Calibrated Weighing scale/steel
tape
A. Nutritional Assessment of Beneficiaries
Daily attendance of pupils and
conduct of feeding shall be
accomplished by the SBFP
Core Group using SBFP Form 4
and to be consolidated in SBFP
Form 5
The program shall be
monitored periodically to
assess efficiency and
effectiveness as follows:
National level - semi-annual
Regional Level - quarterly
Division Level - bi-monthly
District Level - monthly
C. Monitoring and Evaluation
School
•Daily
monitoring
to assess
efficiency
and
effectiveness
Division
TWG
•compliance
of the
schools to
the
•Guidelines
•Procureme
nt process
•H & N
Assessment
•Compleme
ntary
activities
Regional
TWG
•Request for
funds
•Submission of
required
document
•Release of
funds
•Progress of
implementati
on
•Liquidation
of funds
National
TWG
•Issues/concern
needing
resolution
During monitoring activities, all monitors are expected to correct practices
that are not in accordance with the guidelines and provide
recommendations to problems/issues at hand which are within their
function. Problems/issues needing resolution from higher authorities must be
referred immediately for prompt action.
All schools shall submit to the
DO Monthly Physical and
Financial Reports using the
prescribed format from DSWD.
The DO shall consolidate and
submit the report to the RO.
The RO shall consolidate and
submit the report to DSWD-FO,
copy furnished DepEd HNC
1. Physical and Financial Reports
Submission
of reports
Program
accomplishments
Nutritional
Status
Issues encountered
and action taken
Procurement
process
Good practices or
lesson learned
Persons
involved
Pictorials
(Before & After)
2. Terminal Report
 All terminal reports shall be
submitted to the DO through the
District Office, then to the RO,
then to the DepED HNC, copy
furnished DSWD-FO; and DepED
HNC to DSWD CO.
 The Regional and Division Offices
are expected to consolidate all
reports before submission to the
Central Office.
 These procedures apply to
schools both SBFP DepEd-DSWD
and SBFP-Partner funded.

Granting of service credits to
teachers
DepED Order No. 53, s. 2003
“Updated Guidelines on
Grant of Vacation Service
Credits to Teachers”
E. Awards and Incentives
Search for Outstanding School
Implementer of SBFP
 Percentage of beneficiaries rehabilitated
to normal status;
 Compliance to guidelines;
 Prompt submission of liquidation reports
 Establishment of vegetable garden;
 Good practices developed and lessons
learned;
 Involvement/support of parents and
community; and
 Advocacy and social/resource
mobilization activities
A. Deworming
B. Good grooming and
personal hygiene
C. Integration of the Essential
Health Care Program (EHCP)
Gulayan sa
Paaralan
DepED Memo
No. 234
Initial planting
materials may be
sourced fr DA
D. Food Production in Schools
Communal vegetable garden Retention of good seeds
 Practice waste segregation and
ensure the provision of containers for
biodegradable, non-biodegradable
and recyclable materials
 Use of 5Rs
 Avoid using styro and plastic
containers
E. Waste Segregation and
Composting
 Values formation
 Sustainable food production/gardening
technologies
 Bio-intensive gardening (BIG)
 Food Always In The Home (FAITH)
approach
 Fish culture using cement tank/drum
 Urban gardening
 Livelihood/income generating projects
F. Productivity, Life and Values
Development Training
 to create positive attitudes, skills and
promote life-long healthy eating and
lifestyle behaviours.
 consistent with the Nutritional
Guidelines for Filipinos should be
integrated in class discussions.
G. Nutrition Education